[*A portion of this video is without audio*]
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[2. RALPH M. BROWN ACT AND CALIFORNIA PUBLIC RECORDS ACT PRESENTATION – Receive a presentation and training from the City Attorney’s Office regarding the Ralph M. Brown Act and the California Public Records Act. (Staff Contact: Cindie McMahon, City Attorney’s Office and Faviola Medina, City Clerk’s Office)]
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SO I'LL NOW CONTINUE.SO WE WERE TALKING ABOUT THE GROUND RULES FOR MEETINGS, AND THE MAIN THING IS THAT THERE NEEDS TO BE ADVANCE NOTICE AND A POSTED AGENDA FOR REGULAR MEETINGS.
AND AGAIN, YOU'LL BE ASKED LATER ON IN THIS MEETING TO VOTE ON A REGULAR MEETING SCHEDULE.
IT'S NORMALLY A 72 HOUR ADVANCE NOTICE PERIOD FOR SPECIAL MEETINGS LIKE THE ONE THE COMMISSION IS HAVING TODAY.
IT'S A 24 HOUR ADVANCE NOTICE PERIOD.
SOME OF THE OTHER MEETINGS THAT YOU'RE REQUIRED TO HAVE AS COMMISSIONERS HAVE DIFFERENT NOTICING REQUIREMENTS.
THOSE ARE DICTATED IN THE ELECTIONS CODE.
SO SOME OF YOUR HEARINGS AND WORKSHOPS WILL BE A FIVE DAY NOTICE PERIOD.
WHEN YOU ADOPT YOUR FINAL MAP, YOU'LL HAVE A SEVEN DAY NOTICE PERIOD, AT LEAST FOR RELEASING THE MAP BEFORE YOU HAVE YOUR MEETING.
THE MAIN THING TO REMEMBER IS THAT MEETINGS NEED TO BE OPEN TO THE PUBLIC.
AND SO WE GIVE THE PUBLIC ACCESS TO OUR MEETINGS AND WE ALSO GIVE THEM ACCESS TO OUR MEETING DOCUMENTS.
THEY'RE MADE AVAILABLE TO THE PUBLIC AT THE SAME TIME THAT THEY'RE
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MADE AVAILABLE TO THE COMMISSION.AND ALSO WE HAVE PUBLIC PARTICIPATION IN MEETINGS.
IN A SPECIAL MEETING LIKE THIS BECAUSE IT'S ON SHORT NOTICE.
PUBLIC COMMENT IS LIMITED TO ITEMS THAT ARE ON YOUR AGENDA FOR REGULAR MEETINGS THAT HAVE A LONGER NOTICE PERIOD.
AND YOU WILL SEE AN ITEM ON YOUR AGENDA FOR WHAT'S KNOWN AS NON AGENDA PUBLIC COMMENT.
AND THOSE ARE WHERE ANY MEMBER OF THE PUBLIC CAN COME UP AND TALK ABOUT THE MATTER THAT'S WITHIN YOUR SUBJECT MATTER, JURISDICTION, REDISTRICTING.
YOU ARE, HOWEVER, NOT ALLOWED TO DISCUSS OR TAKE ANY ACTION ON ANY NON AGENDA ITEM.
SO YOU'RE ONLY ALLOWED TO DISCUSS AND TAKE ACTION ON ITEMS THAT ARE ON THE AGENDA IN FRONT OF YOU.
THERE ARE SOME EXCEPTIONS TO THE BROWN ACT.
THE MAJORITY OF THE COMMISSIONERS MAY ATTEND A PURELY SOCIAL OR CEREMONIAL EVENT.
A MAJORITY OF COMMISSIONERS MAY ATTEND OPEN AND PUBLICIZED MEETINGS OF NON CITY AND ENTITIES.
FOR INSTANCE, THE CHAMBER OF COMMERCE.
YOU MAY ALSO ATTEND OPEN AND PUBLICIZED MEETINGS OF THE CITY COUNCIL OR OTHER CITY BOARDS AND COMMISSIONS.
AT ANY OF THOSE PLACES YOU CANNOT DISCUSS TOPICS THAT ARE WITHIN YOUR JURISDICTION, ALTHOUGH IF, THERE WAS A PRESENTATION THAT WAS AS PART OF A REGULAR MEETING PROGRAM, WHICH WOULD BE RARE IN THE CASE OF THIS COMMISSION, YOU WOULD BE ALLOWED TO SPEAK AS PART OF THAT AGENDA ITEM AT THAT MEETING.
EVEN WHEN ATTENDANCE IS ALLOWABLE OUTSIDE OF MEETINGS, YOU SHOULD BE AWARE THAT IT CAN CAUSE PUBLIC CONCERN WHEN THEY SEE A MAJORITY OF COMMISSION MEMBERS IN THE SAME PLACE AT THE SAME TIME.
IN TERMS OF THE BROWN ACT AND ITS APPLICABILITY TO STAFF, AS LONG AS STAFF DO NOT FUNCTION AS INTERMEDIARIES, THE BROWN ACT DOES NOT PRECLUDE COMMUNICATIONS AMONG STAFF.
IT ALSO DOES NOT PRECLUDE STAFF FROM PROVIDING INFORMATIONAL OR ADVISORY COMMUNICATIONS ONE WAY FROM STAFF TO YOU.
SO, FOR INSTANCE, IF THERE WAS SOME LATE BREAKING DEVELOPMENT IN REDISTRICTING LAW, IT WOULD NOT PREVENT ME FROM SENDING YOU AN ADVISORY MEMO TO ALL OF YOU, JUST A ONE WAY COMMUNICATION THAT DOES NOT REQUIRE A RESPONSE.
IT ALSO WOULD NOT PREVENT STAFF BRIEFINGS WITH LESS THAN A MAJORITY OF THE COMMISSIONERS.
AND AGAIN, ALL THIS WOULD BE SUBJECT TO STAFF NOT ACTING AS INTERMEDIARIES BETWEEN THE COMMISSIONERS.
THE CONSEQUENCES OF A BROWN ACT VIOLATION ARE SEVERE.
MOST PROMINENT AMONG THEM, IT CAN INVALIDATE A COMMISSION'S DECISION.
THERE ARE ALSO CRIMINAL ENFORCEMENT CONSEQUENCES.
A VIOLATION OF BROWN ACT IS A MISDEMEANOR.
THE COURT CAN ENJOIN FUTURE VIOLATIONS OF THE BROWN ACT.
WE COULD BE RESPONSIBLE FOR ATTORNEYS FEES AND COSTS OF ANYONE WHO SEEKS TO ENFORCE IT.
WE CAN RECEIVE NEGATIVE PUBLICITY, FROM IT.
AND ALSO, YOU KNOW, ARGUABLY MOST IMPORTANT, WE CAN LOSE THE PUBLIC'S TRUST IF WE VIOLATE THE BROWN ACT.
MOVING ON TO THE CALIFORNIA PUBLIC RECORDS ACT, THAT ALSO IS A STATE LAW ENSHRINED IN THE STATE CONSTITUTION AND IT ALLOWS PUBLIC ACCESS TO GOVERNMENT RECORDS.
AND I'VE PROVIDED YOU THE CITATIONS TO THOSE PROVISIONS.
IT'LL APPLY TO THE COMMISSION'S RECORDS AS WELL.
SIMILAR TO THE BROWN ACT, THE OVERARCHING PRINCIPLES ARE TRANSPARENCY AND ACCOUNTABILITY AND SIMILAR LANGUAGE DESCRIBING WHY IT EXISTS.
AND THAT IS THE PEOPLE HAVE A RIGHT OF ACCESS TO INFORMATION CONCERNING THE CONDUCT OF THE PEOPLE'S BUSINESS AND THEREFORE THE MEETING OF PUBLIC BODIES AND THE WRITINGS OF PUBLIC OFFICIALS AND AGENCIES SHALL BE OPEN TO PUBLIC SCRUTINY.
SO THE REQUIREMENTS OF THE CALIFORNIA PUBLIC RECORDS ARE THAT EVERY PERSON HAS A RIGHT TO INSPECT PUBLIC RECORDS OF ANY STATE OR LOCAL AGENCY.
WE HAVE A FAIRLY SHORT RESPONSE TIME WHEN WE RECEIVE A PUBLIC RECORDS ACT REQUEST.
IT'S ON THE ORDER OF 10 DAYS IN MOST CASES.
THERE ARE SOME EXEMPTIONS OR EXCEPTIONS TO PUBLIC DISCLOSURE OF INFORMATION, BUT THOSE EXCEPTIONS ARE CONSTRUED NARROWLY IN FAVOR OF PUBLIC DISCLOSURE.
SO WHAT THAT MEANS FOR YOU AS A BODY IS THAT YOU SHOULD ASSUME THAT ANY COMMISSION COMMUNICATION IS SUBJECT TO DISCLOSURE UNDER THE PUBLIC RECORDS ACT.
WHAT IS A PUBLIC RECORD? IT'S BASICALLY ANY WRITING CONTAINING ANY INFORMATION RELATED TO THE CONDUCT OF THE PUBLIC BUSINESS THAT IS PREPARED, OWNED USE RETAINED BY THE COMMISSION REGARDLESS OF ITS PHYSICAL FORM OR CHARACTERISTICS.
SO IT'S ABOUT AS BROAD A DEFINITION AS YOU CAN GET.
WHAT IS A WRITING? IT IS ANY FORM OF RECORDED COMMUNICATION, REGARDLESS OF HOW IT IS, STORED.
SO IT INCLUDES ALL THE THINGS THAT YOU WOULD NORMALLY THINK OF HANDWRITING TYPE WRITING, ET CETERA.
BUT IT ALSO INCLUDES ELECTRONIC MAIL AND TEXT MESSAGES.
SOME EXAMPLES OF PUBLIC RECORDS, AGAIN, SOME OF THE OBVIOUS THINGS YOU RECEIVED
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AGENDA'S MINUTES STAFF REPORTS, EXHIBITS, RECORDINGS OF MEETINGS, MAPS, THOSE ARE ALL PUBLIC RECORDS.HERE ARE THE NOT SO OBVIOUS ONES, SOCIAL MEDIA POSTINGS USING YOUR PERSONAL ACCOUNTS, IF THEY INVOLVE THE CONDUCT OF THE COMMISSION'S BUSINESS.
THAT WOULD BE A PUBLIC RECORD.
EMAIL MESSAGES USING PERSONAL ACCOUNTS.
IF THEY INVOLVE THE CONDUCT OF THE COMMISSION'S BUSINESS, THAT WOULD BE A PUBLIC RECORD.
TEXT MESSAGES USING PERSONAL PHONES.
AGAIN, IF IT INVOLVES THE CONDUCT OF THE COMMISSION'S BUSINESS, THAT WOULD BE A PUBLIC RECORD.
IT SHOULD NOT BE NECESSARY FOR THE COMMISSION TO CONDUCT BUSINESS THROUGH PERSONAL ACCOUNTS OR PERSONAL DEVICES.
YOU WILL RECEIVE AGENDA ITEMS AND WHAT HAVE YOU FROM US.
WE DO HAVE AN EMAIL ACCOUNT FOR THE REDISTRICTING EFFORT.
WE HAVE A WEBSITE FOR THAT REDISTRICTING EFFORT.
SO IT SHOULD NOT BE NECESSARY FOR YOU TO USE THOSE.
IF FOR SOME REASON A MEMBER OF THE PUBLIC DID CONTACT YOU ON ONE OF YOUR PERSONAL DEVICES OR THROUGH ONE OF YOUR PERSONAL ACCOUNTS, IF YOU COULD FORWARD THAT COMMUNICATION TO THE CLERK'S SERVICES MANAGER, MS. MEDINA, AND SHE'LL ENSURE THAT IT'S RETAINED APPROPRIATELY.
THOSE PUBLIC RECORDS HAVE A SHORTER RETENTION TIME THAN COMMISSION RECORDS, YOUR RECORDS ARE SUBJECT TO A 10 YEAR RECORD RETENTION DISCLOSURE, AND THEY WILL, FOR THE MOST PART BE ACCESSIBLE THROUGH A SPECIAL WEBSITE THE CITY HAS PREPARED FOR THE REDISTRICTING COMMISSION AND WILL ALSO BE AVAILABLE THROUGH OUR PUBLIC RECORDS PORTAL.
CONSEQUENCES OF A PUBLIC RECORDS ACT VIOLATION ARE ALSO SEVERE, A REQUESTOR WE DON'T WITH PUBLIC RECORDS ACT VIOLATIONS, WE DON'T GET AN OPPORTUNITY TO CURE.
SO, FOR INSTANCE, IF WE WERE TO FAIL TO DISCLOSE SOMETHING THAT WE WERE REQUIRED TO DISCLOSE, EVEN IF IT WERE UNINTENTIONAL OR ACCIDENTAL, SOMEONE COULD THEORETICALLY GO IN AND GET A COURT ORDER REQUIRING THE DISCLOSURE, AT WHICH POINT NOT ONLY WOULD WE HAVE TO DISCLOSE, BUT WE'D ALSO HAVE TO PAY THE REQUESTERS ATTORNEY'S FEES AND COSTS.
AND AGAIN, THERE WOULD BE NEGATIVE PUBLICITY ASSOCIATED WITH THAT.
AND PROBABLY MOST IMPORTANT OF ALL, A LOSS OF PUBLIC TRUST.
WE HAVE PROVIDED SOME RESOURCES TO YOU, WE'VE GIVEN YOU TWO PUBLICATIONS THAT ARE PRODUCED BY THE LEAGUE OF CALIFORNIA CITIES, KNOWN SHORTHAND AS CAL CITIES THAT'S OPEN AND PUBLIC FIVE, A GUIDE TO THE BROWN ACT AND THE PEOPLE'S BUSINESS, A GUIDE TO THE PUBLIC RECORDS ACT.
AND OBVIOUSLY MS. MEDINA AND I WOULD OR IF YOU EVER HAVE QUESTIONS ABOUT EITHER OF THESE ACTS AND HOW THEY MIGHT APPLY IN A PARTICULAR CIRCUMSTANCE, MS. MEDINA AND I ARE AVAILABLE TO ASSIST YOU AT ANY TIME.
AND THAT CONCLUDES MY PRESENTATION AND I WILL BE HAPPY TO ANSWER ANY QUESTIONS.
WE'RE NOT SUPPOSED TO TALK AMONGST OURSELVES OUTSIDE OF THIS MEETING, BUT CAN WE TALK TO NEIGHBORS AND FRIENDS AND JUST SAY, OH, IT WAS REALLY INTERESTING OR WHATEVER.
YOU SAID, WE HAVE TO PASS ALONG ANY EMAIL COMMUNICATIONS FROM OUTSIDERS.
SO DOES THAT MEAN FRIENDS AND NEIGHBORS, TOO? SO I THINK THERE'S A COUPLE LET ME MAKE SURE I ANSWER ALL THE QUESTIONS THAT WERE IN THERE.
SO FIRST OFF THE BROWN ACT DOES NOT PROHIBIT YOU FROM HAVING ONE ON ONE COMMUNICATIONS WITH PEOPLE WHO ARE NOT COMMISSION MEMBERS.
SO THERE WOULD BE NO BROWN ACT VIOLATION FOR THAT AS LONG AS, AGAIN, WE'RE NOT HAVING A SERIAL MEETING.
THERE WOULD BE NO PROBLEMS WITH THAT.
YOU KNOW, IDEALLY, ANYBODY WANTING TO COMMUNICATE WITH THE COMMISSION ON THE REDISTRICTING EFFORT WOULD BE USING THE SYSTEMS THAT WE HAVE SET UP HERE, AGAIN, A REDISTRICTING EMAIL AND WHAT HAVE YOU.
SHOULD YOU BE CONTACTED PERSONALLY IF SOMEONE SAYING, OH, WE RECOMMEND YOU LIKE CONTACTED PERSONALLY, BUT IN YOUR OFFICIAL CAPACITY, THAT COULD BE A PUBLIC RECORD AND WE NEED TO RETAIN THAT PUBLIC RECORD.
AND SO IF YOU COULD GET THAT TO MS. MEDINA, WE CAN MAKE SURE THAT IT'S PROPERLY RETAINED.
ANOTHER QUESTION ABOUT THE 10 YEAR RETENTION PERIOD IS THAT THE NUMBER THAT APPLIES TO ALL COMMISSIONS AND ALL CITY BUSINESS.
NO CITY BUSINESS, IT VARIES BY WHAT THE TOPIC IS, BUT THE COMMISSION HAS A 10 YEAR RECORD RETENTION FOR MOST OF ITS RECORDS.
SO WE ONLY HAVE A COMMISSION LIKE THIS ONCE EVERY 10 YEARS, SO IF WE WANTED TO LOOK BACK, IF THERE HAD BEEN A COMMISSION LIKE THIS 10 YEARS AGO, WOULD THE RECORDS STILL BE AVAILABLE, IS 10 YEARS LONG ENOUGH.
10 YEARS IS THE STATUTORY REQUIREMENTS, AND IT ACTUALLY THERE'S SOME PRETTY
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DETAILED, REQUIREMENTS FOR THE COMMISSION, INCLUDING HAVING TO HAVE A WEBSITE AND THERE'S REQUIREMENTS FOR WHAT HAS TO BE ON THAT WEBSITE.AND ALL THAT INFORMATION HAS TO BE KEPT AVAILABLE TO THE PUBLIC.
THAT WEBSITE AND ALL THE INFORMATION CONTAINED ON IT KEPT AVAILABLE TO THE PUBLIC FOR 10 YEARS.
THE FIRST ONE IS REGARDING CITIZENS AT THE PODIUM SHARING INPUT FOR US WHEN WE GET TO THAT POINT.
I KNOW THAT IT'S THEIR CHOICE AND THEIR OPTION TO GIVE US THEIR NAME, ADDRESS.
AND I LEARNED ALSO WHAT DISTRICT THEY'RE IN.
SO WHEN IT COMES TO RECORDING.
I SHOULDN'T SAY RECORDING WHEN IT COMES TO HAVING INPUT FROM THE COMMUNITY AVAILABLE FOR COMMISSIONERS TO REVIEW AND CONSIDER IN OUR FINAL DECISION EXCUSE ME, IN OUR FINAL DECISIONS, HOW DO WE KNOW WHAT THE COMMUNITY INTERESTS ARE IN OUR NEIGHBORHOOD IF WE DON'T KNOW WHAT DISTRICT PEOPLE ARE FROM ACROSS THE BOARD? SO I'M GOING TO DEFER A LITTLE BIT TO OUR EXPERTS FROM NDC, BUT I WOULD SAY THAT A DISTRICT IN COMMUNITIES OF INTEREST ARE NOT NECESSARILY SYNONYMOUS TERMS. AND I THINK LATER ON IN THE AGENDA, YOU'LL GET A PRESENTATION FROM NDC THAT WILL, WHICH IS OUR DEMOGRAPHER FOR THIS EFFORT THAT WILL EXPLAIN A LITTLE BIT MORE ABOUT WHAT COMMUNITY OF INTERESTS ARE.
BUT IT'S NOT NECESSARILY SYNONYMOUS WITH DISTRICTS.
BUT YOU ARE CORRECT IN TERMS OF THERE IS WE CANNOT INSIST ON PEOPLE DISCLOSING THEIR RESIDENT AND ADDRESS.
OR THE DISTRICT THAT THEY'RE IN, RIGHT? YEAH.
IS THIS ALSO THE TIME TO ASK A QUESTION REGARDING THE CALIFORNIA.
HELP ME WITH THE TITLE, THE OTHER DOCUMENT YOU PROVIDED IT'S THE CALIFORNIA FAIR.
I DON'T THINK THAT WAS THE QUESTION I HAD.
I HAVE A QUICK QUESTION, SO I HAD A LADY REACH OUT TO ME OVER EMAIL AND IT WAS KIND OF IN A PROFESSIONAL CAPACITY, JUST ASKING ME WHAT IT WAS THAT INTERESTED ME TO BE ON THE COMMISSION.
SO IT WAS KIND OF LIKE REACHING OUT TO ME AND MY STATUS AS A COMMISSIONER.
WOULD THAT BE A PUBLIC RECORD THAT I NEED TO PASS ALONG? AND, SO IT CAN BE DISCLOSED? IT WOULD BE POTENTIALLY A PUBLIC RECORD.
IF YOU HAVE ANY DOUBTS, AGAIN, REFER TO MS. MEDINA.
YEAH, MS. MEDINA, IF IT IS A PUBLIC RECORD, REQUIRING RETENTION WE'LL MAKE SURE IT'S RETAINED.
AND IF IT'S NOT, WE'LL RETURN IT TO YOU.
THERE WAS A COMMENT ABOUT WE CAN TALK WITH STAFF EXCEPT SOMEONE WHO'S AN INTERMEDIARY, SO DOES THAT MEAN WE CAN'T TALK TO FAVIOLA? NOT AT ALL.
BUT WHAT THAT MEANS IS, FOR INSTANCE, IF YOU WERE TO TALK TO FAVIOLA AND ASK HER A QUESTION AND SHE GIVES YOU A RESPONSE, AND SAY A DIFFERENT COMMISSIONER, CONTACTS HER AND ASK HER A QUESTION AND SHE GIVES A RESPONSE, SHE CAN'T IN GIVING HER RESPONSE SAY, OH, AND BY THE WAY, I ALSO TALKED TO COMMISSIONER SO-AND-SO AND THIS IS WHAT SHE THINKS OR THIS IS WHAT HE THINKS.
WE CAN'T DO ANYTHING TO AID ARRIVING AT A COLLECTIVE CONSENSUS OUTSIDE OF A PROPERLY NOTICED MEETING.
BUT WE CAN STILL USE FAVIOLA AS A RESOURCE.
WE'RE HAPPY TO ANSWER QUESTIONS.
LIKE I SAID, AID IN ANY KIND OF BROWN ACT VIOLATION AND STAFF IS VERY WELL TRAINED.
IF THERE ARE NO OTHER COMMENTS OR QUESTIONS, WE CAN MOVE ON TO ITEM THREE ON
[3. MEETING PROCEDURES – Review and discuss the pertinent meeting procedures in Carlsbad Municipal Code Chapters 1.20 – Meetings and 2.15 – Boards and Commissions. (Staff Contact: Faviola Medina, City Clerk’s Office and Cindie McMahon, City Attorney’s Office)]
THE AGENDA.WHICH IS PROCEDURES FOR OUR MEETINGS.
AND I BELIEVE MS. MEDINA HAS THAT ONE.
THIS ITEM IS BEING BROUGHT FORWARD TOWARD I'M SORRY, THIS ITEM IS BEING BROUGHT FORWARD TO REVIEW AND DISCUSS ANY OF THE PROCEDURES IN OUR CARLSBAD MUNICIPAL CODE, WHICH ARE APPLICABLE TO THIS COMMISSION.
WE PROVIDED IN THE STAFF REPORT THESE SECTIONS OF THE CODE FOR YOUR REVIEW AND THE SECTION OR THIS ITEM IS ACTUALLY FOR YOU TO ASK US ANY QUESTIONS THAT YOU MAY HAVE.
WE WILL ALSO GO OVER ANY PERTINENT ITEMS. BUT WE WANTED TO START WITH YOU ASKING IF YOU HAD ANY QUESTIONS REGARDING THAT
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SECTION.CAN YOU EXPLAIN THE PROCEDURE FOR MEETINGS AFTER OUR MEETING TODAY? ARE YOU REFERRING TO THE PROCESS AS FAR AS THE AGENDA PROCESS WHEN YOU WILL BE RECEIVING THAT OR WHAT PIECE OF THE MEETING PROCESS ARE YOU REFERRING TO? HOW THE MEETINGS ARE GOING TO BE CONDUCTED, WHETHER IT'S HERE OR VIRTUALLY OR.
WE CAN GO OVER THAT DURING THE SECTION.
SO WE WILL TOUCH UPON A MEETING'S SCHEDULE LATER ON IN THIS AGENDA.
THOSE ARE IN ADDITION TO THE ALREADY ESTABLISHED MEETINGS THAT WILL BE DISCUSSED IN THE FOLLOWING ITEM.
AND AS FAR AS MEETINGS SCHEDULES ARE CONCERNED, THOSE WILL BE THEN, HOWEVER, THE PROCESS FOR THESE THE WILL BE REGULARLY SCHEDULED MEETINGS, MEANING THAT WE WILL GIVE YOU A 72 HOUR NOTICE IN ADVANCE AND YOU ARE REQUIRED TO ATTEND THESE.
OUR MEETING PROCEDURES ALSO STATE THAT IF YOU HAVE TOO MANY ABSENCES, YOU ARE ABLE TO BE REMOVED FROM THE SEAT.
AND AT THAT CASE OF COURSE, WE WOULD APPOINT AN ALTERNATE.
ALSO, THE AGENDA ITSELF WILL BE SENT TO YOU IN THE SAME FASHION THAT WE SEND THIS ONE OUT TO YOU.
IF YOU EVER HAVE ANY ISSUES OR QUESTIONS, YOU CAN REACH OUT TO US OR THE STAFF CONTACT LISTED ON THE STAFF REPORT FOR MORE INFORMATION.
AS FAR AS PUBLIC COMMENT, WHICH I WILL TOUCH UPON NEXT.
AS THE CHAIR MR. FABIANO, YOU WILL JUST SIMPLY ASK AFTER EVERY ITEM IS HEARD.
SO AFTER MS. MCMAHONS PRESENTATION, YOU QILL NEED TO ASK IF THERE ARE ANY COMMENTS ON THIS PARTICULAR ITEM.
SO FAR WE HAVE NOT HAD ANY JUST FOR THE RECORD, WHICH IS WHY I HAVEN'T INTERRUPTED.
BUT WE DO HAVE SOME FOR UPCOMING ITEMS. SO I JUST WANT TO REMIND YOU OF THAT AS WELL.
AS FAR AS OPENING THE MEETING, THAT WILL BE, COMMISSIONER FABIANO'S DUTY AND RUN THE MEETING, JUST AS I DID AT THE BEGINNING.
AND IN THE EVENT THAT YOU'RE NOT AVAILABLE, THE VICE CHAIR WILL STEP IN FOR THAT.
DID YOU HAVE ANY OTHER QUESTIONS REGARDING THE PROCEDURE OF THE MEETING? THAT'S ALL I HAVE FOR NOW.
SO YOU SAID THEY'LL BE AFTER EACH SECTION WE COVER, WE'LL ASK FOR QUESTIONS, IS THAT FROM US OR IS THAT FROM THE VISITORS? WE WILL ALWAYS ASK FOR COMMENTS FOR THE ITEMS THAT ARE BEING HEARD IN A SPECIAL MEETING.
SO SINCE THERE IS NO ROOM FOR GENERAL PUBLIC COMMENT DURING EACH ITEM, WE DO HAVE TO ASK IF THERE'S PUBLIC COMMENT THAT ANYONE THAT TURNED IN ONE OF THESE SLIPS TO ME AT THAT POINT, WE WILL CALL AND THEY'LL HAVE THREE MINUTES TO SPEAK AT THE PODIUM.
IF THERE'S A LOT OF SPEAKERS IN OTHER MEETINGS, I'M NOT SURE IF THIS ONE MIGHT GET TO THAT POINT.
BUT YOU ARE ALSO ABLE, AS A COMMISSION TO VOTE TO SHORTEN THE AMOUNT OF TIME IF NECESSARY.
HOWEVER, THREE MINUTES IS WHAT WE DO ALLOW FOR PUBLIC COMMENT.
AT REGULAR MEETINGS WE DO HAVE A SECTION ON THE AGENDA THAT ALLOWS THE PUBLIC TO SPEAK TO NONRELATED AGENDA ITEM COMMENTS.
AND SO WE WILL TAKE THOSE AT THE BEGINNING OF THE MEETING BEFORE ANYTHING ELSE IS HEARD.
THEN WE WILL PROCEED TO THE NEW BUSINESS ITEMS. AND IF SOMEONE DID SIGN UP TO SPEAK FOR THOSE AT THAT MOMENT IN TIME, WE WILL ALSO HEAR THOSE AS THOSE ITEMS ARE BEING HEARD.
WHEN WELL, YOU MAY HAVE ALREADY TOUCHED ON THIS, BUT LET ME ASK AGAIN, WHEN IS THE NUMBER ONE, WHEN IS THE APPROPRIATE TIME TO ASK FOR PUBLIC COMMENT AFTER AN AGENDA ITEM.
NUMBER TWO, IS THERE ANY PARTICULAR ORDER TO RECOGNIZE MEMBERS OF THE PUBLIC? WE TOUCH UPON THE PUBLIC COMMENTS SECTION WITHIN EACH ITEM AFTER THE STAFF PRESENTATION.
STAFF WILL DO THEIR PRESENTATION, AND THEN AFTER THAT YOU WILL ASK FOR PUBLIC COMMENT.
IF THERE'S ANY, YOU WILL TAKE IT THEN.
AND IF THERE ISN'T, THEN YOU CAN MOVE ON TO COMMISSIONER DISCUSSION OR QUESTIONS AND YOU MAY CALL UPON THE COMMISSIONERS AS THEY HAVE QUESTIONS OR COMMENTS.
I THINK THE WHAT ORDER I THINK HE WAS SAYING, WHAT ORDER DO YOU TAKE THAT LET THEM MAKE THE COMMENTS WHOSE FIRST WHO IS SECOND.
IT'S IN THE ORDER THAT YOU SEE THEM HAPPENING.
WE DO HAVE A SYSTEM THAT WE CAN ACTIVATE FOR YOU TO SEE ON SCREEN.
BUT ALSO, AS YOU SEE, YOUR FELLOW COMMISSIONERS RAISE THEIR HANDS OR JUST LET YOU KNOW THAT THEY NEED TO PROVIDE COMMENT THAT YOU CAN DO THAT.
[00:30:01]
THANK YOU.I DID HAVE IF I MAY CHAIR, FABIANO, I DID HAVE A COUPLE OF OTHER MEETING PROCEDURES.
I DID WANT TO CALL TO THE COMMISSION'S ATTENTION.
LATER ON THIS THIS EVENING, YOU WILL BE ASKED FOR SOME VOTES.
AND YOU WILL ALSO NOTICE THAT WE DO HAVE A COMMISSIONER ABSENT TODAY.
SO ONE OF THE FIRST THINGS WE CHECKED BEFORE WE STARTED MEETING IS TO MAKE SURE WE HAVE A QUORUM AND QUORUM FOR THIS BODY WOULD BE A MAJORITY SO IT WOULD BE 4 MEMBERS.
SO THAT WOULD BE ENOUGH TO CARRY ON THE MEETING.
THE SECOND THING IS WHEN YOU'RE ASKED TO VOTE, IF WHAT YOU'RE ASKED TO VOTE ON IS A RESOLUTION, A RESOLUTION TO PASS FOR THIS COMMISSION REQUIRES FOUR AFFIRMATIVE VOTES.
SO, EVEN IF YOU HAVE SIX PEOPLE HERE, IT'S NOT A MAJORITY OF SIX.
IT REQUIRES FOUR AFFIRMATIVE VOTES TO PASS THE RESOLUTION.
AND THERE ARE OTHER VOTES THAT CAN BE PASSED BY A MAJORITY.
BUT I BELIEVE THE ONLY DECISIONS YOU HAVE IN FRONT OF YOU TONIGHT DO INVOLVE RESOLUTIONS.
SO THAT WOULD BE A FOUR VOTE MATTER.
ALSO, WHEN WE GET TO THE TIME WHERE THE COMMISSION IS ACTUALLY HOLDING WHAT'S KNOWN AS PUBLIC HEARING, THERE IS A SPECIAL ORDER FOR THOSE AND WE'LL MAKE SURE THAT BEFORE PUBLIC HEARINGS ARE HELD THAT YOU UNDERSTAND WHAT THAT ORDER IS.
AND, YOU KNOW, WE'LL HAVE THE NOTES AVAILABLE IN FRONT OF YOU.
SO THAT GOES IN THE PROPER WAY.
I HAVE ONE MORE QUESTION ABOUT THE NEXT MEETING AND THE NEXT AGENDA.
DO I UNDERSTAND CORRECTLY THAT AS COMMISSIONERS WE CAN MAKE A MOTION TO TAKE CARE OF SOME TYPE OF NEW BUSINESS AND CREATE THAT NEXT AGENDA FOR WHAT IT IS THAT WE FEEL WE NEED TO ACCOMPLISH BASED ON THE DECISIONS WE MAKE THROUGHOUT THE PROCESS.
I THINK WHAT YOU MIGHT BE DESCRIBING IS A MINUTE MOTION, SO IF, IN OTHER WORDS, IF YOU WANTED STAFF TO BRING SOMETHING BACK TO YOU, FOR YOU TO, LIKE, BRING BACK IN A FUTURE AGENDA SO THAT YOU COULD ACTUALLY DISCUSS AND TAKE ACTION ON IT, SO YOU WOULD BE ALLOWED TO MAKE WHAT WE REFER TO AS A MINUTE MOTION DURING THE MEETING.
AND, THAT STAFF BRING BACK A PARTICULAR ITEM, YOU KNOW, PLACE IT ON AN AGENDA SO THAT YOU CAN HEAR AND DISCUSS IT.
I WOULD ENCOURAGE YOU BEFORE YOU JUMP INTO THAT, THOUGH, TO HEAR SOME OF THE PRESENTATION THAT'S COMING FURTHER, BECAUSE YOU'LL SEE THAT THERE'S ALREADY QUITE A LOT OF WORK ON YOUR PLATE.
ANY OTHER COMMISSIONER QUESTIONS.
WE CAN MOVE ON TO THE NEXT ITEM, IF YOU'D LIKE, COMMISSIONER.
ITEM FOUR ON THE AGENDA, THE OVERVIEW OF THE INDEPENDENT REDISTRICTING
[4. OVERVIEW OF THE INDEPENDENT REDISTRICTING COMMISSION – Receive a presentation from National Demographics Corporation Senior Consultant Shalice Tilton regarding an overview of the Independent Redistricting Commission including the role of the commissioners, the timeline and outreach plan. (Staff Contact: Faviola Medina, City Clerk’s Department)]
COMMISSION.AND WE HAVE WITH US FROM NATIONAL DEMOGRAPHICS CORPORATION SENIOR CONSULTANT SHALICE TILTON, AM I PRONOUNCING YOUR NAME CORRECTLY? PERFECTLY.
I'M HERE REPRESENTING NATIONAL DEMOGRAPHICS CORPORATION, YOU WILL HEAR US OFTEN REFERRED TO THROUGHOUT THE STATE AS NDC.
WE'VE BEEN IN BUSINESS FOR OVER 40 YEARS, ASSISTING JURISDICTIONS ALL OVER THE STATE IN EITHER CREATING DISTRICTS OR A REDISTRICTING.
COURSE NOW, EVERYONE WHO HAS DISTRICTS IN THIS STATE IS NOW REDISTRICTING.
SO JUST GIVE YOU SOME IDEA OF THE AMOUNT OF WORK THAT WE'VE DONE.
AND IN RECENT YEARS, SINCE THE CALIFORNIA VOTING RIGHTS ACT CAME INTO EFFECT, WE'VE ASSISTED THREE HUNDRED AND SIXTY EIGHT JURISDICTIONS IN CREATING DISTRICTS.
CARLSBAD WAS ONE OF THEM, AND I BELIEVE IT WAS 2017.
AND HERE WE ARE, AS EVERY OTHER JURISDICTION IS DOING, IS WE NEED TO READJUST THE POPULATION NOW, SO WE HAVE NEARLY 200 CLIENTS WHO ARE ALL GOING THROUGH THE SAME PROCESS.
AND YOU CAN SEE SEE WHY THAT'S SIGNIFICANT AS WE GO THROUGH AND START TALKING ABOUT THE DELAY IN THE CENSUS.
SO WHAT IS REDISTRICTING? I THINK YOU ALL PROBABLY HAVE A PRETTY GOOD IDEA THAT IT'S CENSUS BASED AND EVERY 10 YEARS WHEN THE NEW TOTAL POPULATION COMES OUT, WE MUST REEXAMINE OUR DISTRICTS TO SEE IF THEY ARE POPULATION BALANCED.
AS MOST OF YOU KNOW, THE CENSUS DATA IS DELAYED WHEN WE'RE TALKING TOTAL POPULATION, WE'RE TALKING ALL PEOPLE REGARDLESS OF THEIR IMMIGRATION STATUS OR THEIR
[00:35:02]
AGE.SO IT'S JUST TOTAL LIVING PEOPLE WITHIN THE CITY'S BOUNDARIES.
THE STATE LAW, THERE'S A NEW STATE LAW THAT BECAME EFFECTIVE IN JANUARY OF 2020 THAT GUIDES THE REDISTRICTING PROCESS AND IT IS CALLED THE FAIR MAPS ACT, AND WE ARE GOING TO BE TALKING SIGNIFICANTLY ABOUT THAT AS WE GO THROUGH THIS PROCESS.
BUT ONE OF THE MAIN GOALS IS IN THE FAIR MAPS ACT AND ACTUALLY HAS ALWAYS BEEN IN EXISTENCE, IS TO DRAW DISTRICTS THAT RESPECT THE NEIGHBORHOODS AND THE GEOGRAPHIC ELEMENTS OF THE CITY.
BUT WHAT'S DIFFERENT NOW IS THAT THE LEGISLATURE IN THE FAIR MAPS ACT HAS ACTUALLY SPELLED OUT THIS IS EXACTLY THE CRITERIA YOU'LL FOLLOW.
THEN THE FINAL MAP MUST BE ADOPTED BY APRIL 17TH, AND THAT MAP WILL BE USED FOR THE UPCOMING ELECTIONS IN NOVEMBER OF 2022.
NOT ONLY DO WE HAVE THE STATE FAIR MAPS ACT, WE ALSO HAVE FEDERAL LAWS THAT WE MUST FOLLOW WHEN WE ARE CREATING DISTRICT BOUNDARIES.
THE FIRST ONE, AS I MENTIONED, IS EQUAL POPULATION, TOTAL PEOPLE, ROUGHLY THE SAME AMOUNT IN EACH DISTRICT.
HOWEVER, THERE CAN BE A SLIGHT DEVIATION, BUT NO MORE THAN 10 PERCENT DEVIATION, MEANING YOUR LEAST POPULATED DISTRICT AND YOUR GREATEST POPULATED DISTRICT.
THE DIFFERENCE BETWEEN THE TWO SHOULD BE NO GREATER THAN 10 PERCENT DIFFERENCE.
WE ALSO MUST RESPECT THE FEDERAL VOTING RIGHTS ACT, MEANING THAT WE CAN'T DRAW DISTRICT BOUNDARIES THAT WOULD DILUTE THE VOTING STRENGTH OF OUR PROTECTED CLASS CITIZENS.
AND THEN NO RACIAL GERRYMANDERING, THAT MEANS WHEN WE'RE DRAWING THE DISTRICT LINES, WE CAN'T HAVE RACE BE THE PREDOMINANT OR THE ONLY FACTOR WHEN DRAWING THE DISTRICT BOUNDARIES.
IT CAN CERTAINLY BE A FACTOR, BUT IT CANNOT BE THE PROMINENT OR ONLY FACTOR.
INSTEAD, YOU NEED TO LOOK AT THE CHARACTERISTICS OF THE COMMUNITY, SHARED CULTURE, SHARED HISTORY, SHARED LANGUAGE, THOSE TYPES OF FACTORS.
THE CENTER COLUMN YOU'RE SEEING THERE IS THE CRITERIA THAT'S SPELLED OUT IN THE FAIR MAPS ACT, AND IT'S ACTUALLY LISTED IN ORDER OF PRIORITY.
SO THE FIRST ORDER OF PRIORITY IS GEOGRAPHICALLY CONTIGUOUS.
IF MEANING THERE BE JUST ONE SOLID BORDER PER DISTRICT, HOWEVER, IF THERE A WATERWAY SEPARATES ONE PORTION OF A SINGLE DISTRICT FROM ANOTHER PORTION OF THAT SAME DISTRICT, THAT'S ACCEPTABLE AS LONG AS YOU'RE ABLE TO IF THERE'S A BRIDGE OR REGULAR FERRY SERVICE OR A TUNNEL OR SOME OTHER WAY TO GET THROUGH THAT WATERWAY.
ALSO, AREAS THAT MEET AT JUST POINTS ARE NOT CONTIGUOUS.
SO IMAGINE IF YOU DREW A FIGURE EIGHT.
AND THAT WAS THAT YOU'RE BOUNDARY FOR A SINGLE DISTRICT THAT WOULD NOT BE CONTIGUOUS BECAUSE THERE'S PART OF IT THAT JUST MEETS AT A POINT.
THE SECOND CRITERIA IS THE ONE THAT'S VERY IMPORTANT.
THAT'S THE ONE THAT YOU'RE GOING TO BE FOCUSING MORE MOSTLY ON, IS DEFINING COMMUNITIES OF INTEREST AND MAKING SURE THAT THOSE COMMUNITIES ARE UNDIVIDED, IF IT'S NECESSARY FOR THE FAIR AND EQUITABLE REPRESENTATION OF THAT COMMUNITY.
SO WE WILL PROVIDING DATA FOR YOU TO HELP IDENTIFY WHAT THESE COMMUNITIES ARE.
AND THEN WE'LL BE RELYING MUCH ON PUBLIC TESTIMONY AND TESTIMONY FROM YOURSELVES AS COMMISSIONERS WHO LIVE IN THE COMMUNITY AND KNOW THE COMMUNITY.
THE THIRD CRITERION IS EASILY IDENTIFIABLE BOUNDARIES, SO TYPICALLY THAT WOULD BE IF YOU WERE DESCRIBING YOUR NEIGHBORHOOD, YOU'D BE ABLE TO DESCRIBE IT, SAY, YOU KNOW, YOU GO OVER TO THE SHORELINE AND THEN UP TO THE FREEWAY AND THEN DOWN THE RAILROAD TRACK.
THOSE ARE EASILY IDENTIFIABLE BOUNDARIES.
AND THEN FOUR IS COMPACTNESS AND COMPACTNESS ISN'T NECESSARILY DEPICTED ON HOW THE MAP IS DRAWN, BUT MORE, SO ON IF YOU'VE BYPASSED A WHOLE NEIGHBORHOOD TO REACH A DIFFERENT NEIGHBORHOOD.
MOST ALL OF THESE, THE CRITERIA THAT IS SET OUT HERE, IT'S ALWAYS TO THE EXTENT PRACTICABLE.
SO IT'S NOT AN ABSOLUTE MANDATE, BUT YOU MUST GO THROUGH THE TEST OF EACH OF THESE STEPS, AND IT'S PROHIBITED TO DRAW MAPS TO FAVOR A POLITICAL PARTY.
ONCE WE'VE MET THE FEDERAL LAWS AND THE STATE LAWS, THEN WE CAN LOOK AT TRADITIONAL DISTRICTING PRINCIPLES.
ONE THING THAT'S OFTEN A CONSIDERATION IS YOU WANT TO AVOID SHIFTING LARGE AMOUNT OF VOTERS WHO WERE EXPECTING TO VOTE IN 2022, SHIFTING THEM TO A 2024 DISTRICT.
SO THAT WILL HAVE IN MANY CASES MEANT IT WAS SIX YEARS SINCE THEY LAST VOTED.
[00:40:05]
SO WE TRY TO MINIMIZE THAT IF POSSIBLE.IF WE'VE MET ALL THE OTHER CRITERIA AND IT'S POSSIBLE TO AVOID HEAD TO HEAD CONTEST WITH INCUMBENTS, WE WILL PRESENT THAT OPTION IN A MAP AS WELL.
WE CAN CONSIDER FUTURE POPULATION GROWTH.
BUT AS YOU RECALL, I MENTIONED, THERE'S IT'S LIMITED BECAUSE WE CAN ONLY HAVE NO GREATER THAN A 10 PERCENT DEVIATION BETWEEN THE LEAST POPULATED AND THE GREATEST POPULATED.
AND THEN ANOTHER TRADITIONAL PRINCIPLE THAT'S OFTEN CONSIDERED IS PRESERVING THE CORE OF THE EXISTING DISTRICTS.
ALL THOSE IN THE THIRD COLUMN ARE NOT MANDATES, THEY ARE JUST TRADITIONAL PRINCIPLES, YOU'RE NOT REQUIRED TO FOLLOW THOSE.
THE FAIR MAPS ACT ALSO GAVE US CLEAR GUIDANCE IN OTHER AREAS OTHER THAN JUST THE MAPPING CRITERIA.
AND AS I MENTIONED, IT HAS GREAT EMPHASIS ON NEIGHBORHOODS AND COMMUNITIES OF INTEREST.
THE OTHER IMPORTANT REQUIREMENTS OF THE FAIR MAPS ACT IS THAT YOU MUST HOLD AT LEAST FOUR PUBLIC HEARINGS AND SO WE HAVE A SCHEDULE OUTLINE THAT CHECKS OFF THAT BOX FOR PUBLIC HEARINGS.
THERE ARE NEW REQUIREMENTS FOR THE TIMING OF WHEN YOUR MAPS HAVE TO BE ADOPTED.
I MENTIONED IT'S APRIL 17TH IS WHEN IT NEEDS TO BE ADOPTED.
AND THERE'S ALSO DEFINITELY REQUIREMENTS FOR HOW MUCH NOTICE HAS TO GIVE IN ADVANCE OF EACH OF THE PUBLIC HEARINGS AND NOTICE IN ADVANCE OF THEIR FINAL ADOPTED MAP.
AND THEN IT ALSO REQUIRES A MANDATORY WEBSITE THAT BE KEPT IN TACT FOR 10 YEARS AND THE FAIR MAPS ACT ALSO GOES FORWARD AND LISTS THE SPECIFIC THINGS THAT NEED TO BE ON THAT WEBSITE.
SO YOU CAN IMAGINE YOUR CITY CLERK, SERVICES MANAGER HAS HER HANDS FULL IN MAKING SURE ALL THESE BOXES ARE CHECKED, BUT SHE'S ON TOP OF IT.
YOU'VE GOT YOU'RE IN GOOD HANDS.
THE STATE ALSO REQUIRED LANGUAGE, TRANSLATION, TRANSLATION FOR CERTAIN COMMUNITIES THAT HAVE THREE PERCENT OF THEIR POPULATION THAT ARE NOT PROFICIENT IN ENGLISH, BUT PROFICIENT IN ANOTHER LANGUAGE.
AND THE SECRETARY OF STATE LISTED THOSE CITIES THAT ARE REQUIRED TO PROVIDE INTERPRETATION AND TRANSLATION IN OTHER LANGUAGE.
AND ACTUALLY, CARLSBAD DID NOT MEET THAT THRESHOLD.
SO THE ONLY REQUIREMENT IS IN ENGLISH.
BUT I BELIEVE THAT THE WEBSITE HAS GOOGLE TRANSLATION.
SO THOSE WANT TO CLICK ON WHATEVER LANGUAGE THEY'RE COMFORTABLE WILL BE ABLE TO SEE THE MATERIALS IN THE OTHER LANGUAGES.
AS I MENTIONED, WE MUST USE THE MOST RECENT CENSUS DATA, THE CENSUS DATA WE NORMALLY HAVE BY NOW, WE WOULD HAVE RECEIVED IT IN APRIL.
YOU PROBABLY HEARD REPORTS THAT IT'S NOT COMING OUT UNTIL SEPTEMBER 30TH, HOWEVER, ON AUGUST 16TH, WE WILL GET THE INFORMATION IN WHAT THEY CALL THE LEGACY FORMAT IT'S JUST A ROUGHER FORMAT.
THAT AS DEMOGRAPHERS WE ARE ABLE TO USE THAT FORMAT, THAT FORMATED DATA ON AUGUST 16TH.
HOWEVER, WE'RE NOT ACTUALLY ALLOWED TO USE THAT DATA BECAUSE THEN CALIFORNIA HAS A LAW THAT SAYS THEY WILL ZERO OUT ALL THE STATE PRISONS AND REASSIGN ALL THE STATE PRISONERS BACK TO THEIR HOME ADDRESSES.
SO RIGHT NOW, CALIFORNIA STATEWIDE DATABASES IS THE ORGANIZATION THAT IS HANDLING THAT REASSIGNMENT OF STATE PRISONERS, THEY BELIEVE IT'LL TAKE ABOUT SIX WEEKS TO EFFECTUATE THAT, TO GET THE FINAL DATA TO US.
THEN THERE'S ANOTHER CATCH TO THAT ONCE THE STATE HAS MADE THE ADJUSTMENT, THEN THERE'S A THREE WEEK MANDATORY WAITING PERIOD BEFORE THE CITY.
THE COMMISSION OR THE COMMISSIONS DEMOGRAPHER CAN RELEASE MAPS.
SO THE INTENT OF THAT THREE WEEK PERIOD IS TO ALLOW THE PUBLIC THE OPPORTUNITY TO START WORKING WITH THE OFFICIAL CENSUS DATA.
THIS IS A SNAPSHOT OF THE CURRENT DISTRICT'S.
AND A THING TO KEEP IN MIND IS THAT IT'S.
I WOULD ENCOURAGE YOU TO NOT SPEAK IN TERMS OF DISTRICT ONE, DISTRICT TWO DISTRICT THREE, BECAUSE YOU MAY HAVE A MAP THAT LOOKS ENTIRELY DIFFERENT THAN THIS.
INSTEAD, SPEAK OF GEOGRAPHICAL AREAS AND NEIGHBORHOODS.
SO AS OPPOSED TO BEING STUCK WITH THE CURRENT MAP.
YOU KNOW, THINK MORE OF NEIGHBORHOODS, MORE AREAS, AREAS THAT ARE DEFINED, AREAS THAT ARE KNOWN.
BECAUSE THE CENSUS DATA IS GOING TO BE DELAYED NDC HAS PROVIDED ESTIMATES OF WHAT WE THINK THE 2020 TOTAL POPULATION IS GOING TO BE.
ONE THING WE KNOW ABOUT ESTIMATES IS THEY'RE ALWAYS WRONG.
[00:45:04]
SO WE EXPECT TO BE WRONG.WE'RE HOPING WE HAVE OUR FINGERS CROSSED, HOWEVER, THAT WE'RE GOING TO BE CLOSE.
IF WE WERE TO USE THAT 2020, USING THAT 2020 ESTIMATED DATA, WE SEE THAT THE CURRENT EXISTING DISTRICTS ARE NOT POPULATION BALANCED, IN FACT, INSTEAD OF UNDER 10 PERCENT DEVIATION, TODAY'S MAP WOULD HAVE A SIXTEEN POINT EIGHT EIGHT PERCENT DEVIATION.
SO YOU SEE THERE'S BEEN GROWTH IN DISTRICTS THREE AND FOUR THAT ARE GREATER THAN THE OTHER TWO DISTRICTS.
THE IDEAL IF OUR TOTAL POPULATION ESTIMATE HOLDS TRUE, WE'RE ESTIMATED TO BE ONE HUNDRED AND ELEVEN THOUSAND THREE HUNDRED AND FORTY ONE PEOPLE.
AND THAT MEANS THAT EACH DISTRICT WOULD IDEALLY HAVE TWENTY EIGHT THOUSAND THREE HUNDRED AND THIRTY FIVE.
SO YOU CAN SEE DISTRICT TWO IS ALMOST PERFECT.
HOWEVER, IT WOULD BE IMPOSSIBLE TO KEEP A DISTRICT 2 WITHOUT BALANCING OUT THE OTHERS.
EVERY DISTRICT, EVERY BORDERS IS LIKELY GOING TO BE AFFECTED.
THE ROLE OF THE COMMISSION, AS YOU KNOW, THE CITY COUNCIL VOTED TO HAVE AN INDEPENDENT REDISTRICTING COMMISSION.
I CAN TELL YOU THAT THAT'S NOT THE NORMAL.
MOST CITIES ARE GOING WITH ADVISORY COMMISSIONS, ONE BECAUSE OF, AS YOU KNOW, ALL THE GUIDELINES THAT YOU HAD TO FOLLOW TO BE ABLE TO QUALIFY FOR THIS COMMISSION FROM TODAY AND GOING FORWARD.
SO I COMMEND YOU FOR ALL FOR STEPPING FORWARD.
AND CONGRATULATIONS TO THE CITY COUNCIL OF CARLSBAD FOR PUTTING IT IN YOUR HANDS.
THAT'S A DECISION THAT I'M SURE WAS NOT.
IT WAS A WELL THOUGHT OUT DECISION.
AND ULTIMATELY, YOU WILL BE ADOPTING THE MAP.
AND THAT DOESN'T HAPPEN EITHER WITH ADVISORY OR HYBRID COMMISSIONS.
SO YOU WILL BE HOLDING ALL THE FOUR HEARINGS AND ADOPTING THE MAP WITHOUT THE COUNCIL VOTING ON IT.
THE COUNCIL ACTUALLY WILL NOT BE INVOLVED IN THE PROCESS.
THEY'LL HAVE TO TAKE ONE ACTION BECAUSE THE CURRENT MAP IS ACTUALLY IN THE MUNICIPAL CODE.
SO THERE'LL BE SOME ACTION THAT THEY'LL TAKE EITHER TO CHANGE THE ORDINANCE TO BE GENERIC, SAYING A MAP IS ADOPTED BY THE COMMISSION OR TO ACTUALLY ADOPT THE MAP.
BUT THAT'S SOMETHING YOUR LEGAL COUNCIL WILL WORK OUT.
YOU WON'T NEED TO WORRY ABOUT.
SO YOUR ROLE IS TO HEAR PUBLIC TESTIMONY ABOUT THE NEIGHBORHOODS IN THE COMMUNITIES OF INTEREST.
AND BECAUSE THE FAIR MAPS ACT, AS YOU RECALL, WE WENT THROUGH THAT LIST, THAT CENTER COLUMN, MOST OF THOSE THINGS WERE PRETTY EASILY EXPLAINED, GEOGRAPHICALLY CONTIGUOUS.
EASILY IDENTIFIED BORDERS, COMPACTNESS.
BUT THE THING THAT IS KIND OF THAT AMBIGUOUS TERM WAS THE COMMUNITIES OF INTEREST.
SO IT'S REALLY IMPORTANT FOR US TO DOCUMENT THE COMMENTS THAT ARE MADE ABOUT THE COMMUNITIES OF INTEREST.
AND YOUR JOB IS TO GET THAT VERBALIZED EITHER FROM YOURSELVES WHAT YOU'VE HEARD OUT IN THE COMMUNITY, WHAT YOU'VE EXPERIENCED IN THE COMMUNITY, WHAT YOU KNOW, YOUR NEIGHBORHOODS TO BE TRUE.
AND KEEP IN MIND THAT ULTIMATELY THOSE COMMUNITIES OF INTEREST NEED TO TRANSLATE TO A MAP.
SO WHEN WE'RE HEARING FOLKS TALK ABOUT THEIR COMMUNITIES OF INTEREST, THEN THEY'LL OFTEN TALK ABOUT A PARTICULAR AREA.
WELL, IT'S GOOD TO SAY IN YOUR MIND WHAT WHAT DEFINES THAT AREA? WHAT ARE THE BOUNDARIES OF THAT AREA OF WHICH YOU'RE SPEAKING? YOU'LL FIND YOU'LL GET SEVERAL DIFFERENT ANSWERS WHEN EVERYONE'S TALKING ABOUT THE SAME NEIGHBORHOOD.
BUT PEOPLE HAVE DIFFERENT IDEAS OF HOW FAR THE NEIGHBORHOOD REACHES.
IF YOU CAN GET THEM TO VERBALIZE THE BOUNDARIES, THAT IS WHAT WE WANT.
AND THEN EVENTUALLY WHAT WILL HAPPEN IS THE PUBLIC WILL SUBMIT MAPS.
NDC IS TAKING NOTES AT ALL OF THESE PUBLIC HEARINGS AND WE WILL BE ALSO LOOKING AT THE MAPS THAT COME IN, AND THEN IF THERE ARE SOME MAPS THAT DON'T REFLECT SOME OF THE COMMENTS THAT WE HEARD OR SOME OF THE SOME OF THE COMMENTS THAT THE COMMISSIONERS SAID THEY WANT TO SEE IN A MAP NDC WILL PRODUCE TYPICALLY ABOUT TWO OR THREE MAPS TO ROUND OUT YOUR OPTION.
NOW, YOU NEED TO KNOW THAT WHENEVER ANYONE SUBMITS A MAP AND PRODUCES IT PROFESSIONALLY AND PROVIDES A DEMOGRAPHIC SUMMARY FOR EACH OF THE MAPS, SO THEY ALL ARE COMPLETELY EQUAL, WHETHER SOMEONE DREW IT ON A COCKTAIL NAPKIN OR USED ONE OF THE FANCIEST TOOLS THAT YOU'LL HAVE AVAILABLE OR A PAPER MAP OR THEIR OWN MAP.
EVERY MAP IS PRODUCED PROFESSIONALLY BY NDC AND IS GIVEN A NUMBER, SO IT'S NOT IDENTIFIED BY NAME.
WE DO HAVE A RECORD OF THE NAME FOR THE PUBLIC RECORDS ACT, BUT TYPICALLY WE WANT YOU TO EVALUATE MAPS BASED ON THE MERIT OF THE MAP, NOT ON WHO SUBMITTED IT.
ONE THING WE DON'T DO THAT SOME OTHER DEMOGRAPHERS DO IS WE DON'T WEED OUT MAPS,
[00:50:05]
SO WE DON'T SAY, OH, THIS ONE IS ABSOLUTELY NO GOOD.[LAUGHTER] WE WILL EVEN IF IT'S ILLEGALLY DRAWN, MEANING MAYBE THEY DREW FIVE DISTRICTS OR PERHAPS THEY ONLY WANTED TO DRAW ONE DISTRICT, WHICH WE ENCOURAGE THAT BECAUSE SOMETIMES YOU ONLY KNOW YOUR PARTICULAR AREA.
EVERY MAP THAT IS SUBMITTED WILL BE DRAWN UP IF SOME ARE NOT LEGALLY CONFORMING WE WILL IDENTIFY THAT BOLDLY ON THE MAP.
SO, YOU KNOW, YOU CAN'T JUST ADOPT IT AS IT IS, BUT YOU MAY SEE A FEATURE IN THAT MAP THAT YOU REALLY LIKE AND THEN YOU WOULD GIVE DIRECTION TO US TO DRAW A MAP THAT INCLUDES THAT FEATURE.
SO ULTIMATELY, YOU WILL BE GIVING US FEEDBACK ON THE MAPS AND THEN SELECT THE FINAL MAP.
AS FAR AS OUTREACH, THE CITY HAS HIRED ONE OF THE LEADING COMMUNICATIONS PROFESSIONALS IN THE STATE OF CALIFORNIA, AND I CAN TELL YOU THEY ARE DOING THE MAJORITY OF THE REDISTRICTING PROJECTS IN THE STATE THAT HAVE COMMUNITY PROFESSIONALS AND COMMUNITY AND MARKETING FIRMS WORKING ON THE COMMISSION.
AND THEY JUST DO A FABULOUS JOB.
I'M SURE AS STAFF CAN ATTEST THEY'VE BEEN AT SEVERAL MEETINGS LEADING UP TO WHERE WE ARE TODAY.
AND I WANTED TO POINT OUT THAT IN YOUR MATERIALS, THERE'S A COMPLETE PLAN THAT IS WRITTEN UP ON THEIR COMMUNICATIONS PLAN FOR THIS PROJECT, BUT IT WILL THE ENGAGEMENT DOES INCLUDE AND THIS IS ALSO REQUIRED, BY THE WAY, OF THE FAIR MAPS ACT, IS THAT YOU HAVE A ROBUST COMMUNITY OUTREACH PROGRAM AND ESPECIALLY A PROGRAM THAT REACHES OUT TO UNDERSERVED AND UNDERREPRESENTED COMMUNITIES.
SO WE'RE HAVING, ALONG WITH THE FOUR OFFICIAL PUBLIC HEARINGS THAT ARE REQUIRED BY LAW, WE WILL HAVE FOUR VIRTUAL INFORMATIONAL MEETINGS ABOUT REDISTRICTING.
AND I BELIEVE THEY WOULD BE RECORDED.
SO FOLKS WHO CAN'T MAKE OF THOSE FOUR MEETINGS WILL BE ABLE TO GO BACK AND REVISIT THOSE MEETINGS ON THE WEBSITE.
WE WILL HAVE TWO COMMUNITY WORKSHOPS WHERE WE'RE JUST FOCUSING ON THE TOOLS AND ACTUALLY DOING THE TRAINING ON THE TOOLS.
IF WE'RE ALLOWED TO BE IN PERSON, WE ENCOURAGE PEOPLE TO BRING THEIR LAPTOPS.
SO WE CAN ACTUALLY HELP THEM IF THEY'RE STRUGGLING WITH CERTAIN PARTS OF THE TOOLS OR [INAUDIBLE] TALKING ABOUT.
YOUR COMMUNICATIONS SPECIALISTS HAVE BEEN ALREADY BEEN REACHING OUT TO THE SPEAKER'S BUREAU TO GET ON AGENDAS, TO SPEAK AT DIFFERENT COMMUNITY GROUPS ABOUT THE REDISTRICTING PROCESS.
AND THEN THERE'S BEEN A VERY ROBUST SOCIAL MEDIA CAMPAIGN.
THIS GROUP MAKES PHONE CALLS AND TALKS IN PERSON TO AS MANY PEOPLE AS THEY CAN.
THEY FIND THAT'S BEEN VERY EFFECTIVE AS WELL AS EMAIL BLASTS, ALL THE TYPICAL FACE WORK, FACEBOOK, ALL THE SOCIAL MEDIA, ANY WAY THEY CAN TO ENCOURAGE FOLKS TO PARTICIPATE IN THE MAP DRAWING PROCESS.
THE CODE SECTION THAT IS THE FAIR MAPS ACT, YOU CAN ACTUALLY READ ABOUT IT, IT'S CODIFIED IN ELECTION CODE 21620.
THAT'S THE ONE THAT APPLIES TO CHARTER CITIES.
AND IN THAT CODE SECTION, THEY ACTUALLY GO THIS IS THE FIRST TIME WE'VE HAD A TRUE DEFINITION OF COMMUNITIES OF INTEREST, A COMMUNITY OF INTEREST IS A POPULATION THAT SHARES COMMON SOCIAL OR ECONOMIC INTERESTS THAT SHOULD BE INCLUDED WITHIN A SINGLE DISTRICT FOR PURPOSES OF ITS FAIR AND EFFECTIVE REPRESENTATION.
AND JUST AS A REMINDER, COMMUNITIES OF INTEREST DO NOT INCLUDE POLITICAL PARTIES, INCUMBENTS OR POLITICAL CANDIDATES.
NOW, THE TOOLS AS I MENTIONED, THERE'S GOING TO BE SEVERAL TOOLS THAT ARE AVAILABLE AND WE REALIZE SOME FOLKS DON'T HAVE INTERNET ACCESS.
AND SOME FOLKS ARE NOT COMFORTABLE USING INTERNET ACCESS, SO WE PRODUCE A MAP, A PAPER MAP, SO THEY CAN USE THAT MAP THAT HAS POPULATION COUNTS ON FOR THEM.
THERE'S AN EXCEL SPREADSHEET THAT GOES ALONG WITH THAT MAP.
AND WE HAVE THE VERY POWERFUL ONLINE MAPPING TOOL IT'S CALLED CALIPER MAPTITUDE ONLINE.
WE ALSO HAVE SIMPLE REVIEW MAPS ONLINE, SO YOU CAN LOOK AT THE VARIOUS MAPS AND DO THE VARIOUS ONCE MAPS START TO COME IN, WE'LL POPULATE THEM ON THE REVIEW MAP SO YOU CAN START TO LOOK AT MAPS.
YOU CAN MAYBE OVERLAY ONE MAP OVER THE OTHER, OVERLAY ONE MAP OVER THE EXISTING DISTRICTS TO SEE WHERE THE DIFFERENCES ARE.
THE TIME LINE, AND I APOLOGIZE THAT IT IS SMALL HERE TO READ, BUT IT'S ALSO IN YOUR PACKET.
[00:55:05]
OK, SO THAT WE WILL BE HAVING VIRTUAL MEETINGS AUGUST 25TH THROUGH 26TH AND SEPTEMBER 1ST AND SECOND.THE FIRST PUBLIC HEARING, WHICH IS GOING TO BE THAT ONE OF FOUR IS GOING TO BE SEPTEMBER 23RD, AND THAT WILL SEEM TO BE A LITTLE BIT MORE FORMAL PROCESS WHERE WE WILL ACTUALLY GAVEL OPEN THE PUBLIC HEARING AND HEAR THE COMMENTS AND CLOSE THE PUBLIC HEARING.
AND AT THAT, WE WILL ALSO PROVIDE AN OVERVIEW OF EACH OF THE MAPPING TOOLS.
AND THEN WE TALKED ABOUT THE CENSUS DATA WHEN IT WILL BE COMING OUT.
AND THEN AFTER THE CENSUS DATA WILL COME OUT, WE'LL BE HAVING MORE WORKSHOPS.
COMMUNITY WORKSHOPS, AND THIS WILL BE FOCUS AGAIN ON THE MAPPING TOOLS AND USING THE DATA TO BE ABLE TO WORK WITH THE MAPS.
YOUR SECOND PUBLIC HEARING WILL BE ON NOVEMBER 13TH, AND AT THAT TIME YOU'LL BE ABLE TO HAVE MAPS THAT'LL BE YOUR SECOND OFFICIAL PUBLIC HEARING.
AND AT THAT POINT, YOU'LL WANT TO LOOK AT THE MAPS.
WE'RE TRYING TO GET YOU TO FOCUS ON TO IDENTIFY FOCUS MAPS, SO SAY IF YOU GET 30 MAPS, YOU'LL LIKELY BE ASKED AT THAT MEETING.
OK, WHAT WE WILL DO IS WE WILL DIVIDE THEM INTO CATEGORIES THAT HAVE SIMILAR CHARACTERISTICS.
THIS BATCH OF MAPS TREATS DISTRICTS THIS WAY.
AND THEN YOU CAN EITHER SAY, OK, THESE ARE THE ONES THAT WE WANT TO FOCUS ON.
SO IT HELPS TO GUIDE THE PUBLIC IN THEIR COMMENTS SO THAT THEY AREN'T HAVING TO COMMENT ON ALL 30.
THEY CAN COMMENT ON THE FOCUS MAPS.
YOU'RE PROBABLY HEARING NUMBER THREE WILL BE IN JANUARY.
AT THE END YOU'LL ALSO BE REVIEWING THE MAPS, GETTING FEEDBACK AND YOUR PUBLIC HEARING NUMBER FOUR FEBRUARY 17TH, AND THAT'S WHERE WE'RE LOOKING FOR YOU TO ADOPT THE FINAL MAP .
YOU'LL REPORT TO THE COUNCIL IN MARCH AND THE COUNCIL WILL ADOPT ITS ORDINANCE.
AND AGAIN, THE DEADLINE FOR ALL THIS TO HAPPEN IS APRIL 17TH.
YOU'LL HEAR MUCH DISCUSSION ABOUT DEADLINES BEING EXTENDED.
IT DOESN'T APPLY TO LOCAL JURISDICTIONS INSTEAD THEY'RE TALKING ABOUT THE STATE LEVEL WHERE THOSE DEADLINES ARE IN THE CONSTITUTION AND A JUDGE CAN ACTUALLY MAKE THOSE CHANGES.
IT WOULD TAKE AN ACT OF THE STATE LEGISLATURE TO CHANGE THE DEADLINES AND THERE IS NO LEGISLATION PENDING TO DO SO.
THE COUNCIL WANTS AT LEAST FOUR VIRTUAL PUBLIC HEARINGS SO THAT THOSE WHO DON'T WANT TO COME TO A MEETING OR CAN'T COME TO A MEETING WILL BE ABLE TO PARTICIPATE VIRTUALLY AND THOSE WILL HAPPEN AGAIN ON THE TWENTY FIFTH AND TWENTY SIXTH AND SEPTEMBER 1ST AND 2ND.
AND THE NEXT MEETING WILL HAVE A REVIEW OF THE ONLINE MAPPING TOOLS AND THAT CONCLUDES MY PRESENTATION.
I'D BE HAPPY TO ANSWER ANY QUESTIONS, ACTUALLY, IF ANYONE WANTS ME TO, I CAN LEAVE THE SLIDE UP, I GUESS.
IS THE PROCEDURE FOR US TO ASK FOR PUBLIC COMMENT FIRST OR COMMISSIONER COMMENT.
IF THERE ARE ANY MEMBERS OF THE PUBLIC IN THE AUDIENCE WHO HAVE A COMMENT ON MS. TILTON'S PRESENTATION, PLEASE LET US KNOW.
WE DO HAVE ONE PUBLIC SPEAKER, AND THAT IS ARNIE COHEN.
CONGRATULATIONS ON YOUR POSITION, I HAD APPLIED AND DIDN'T GET SELECTED, SO SOME OF YOU MAY KNOW THAT ALONG WITH BRIAN FLOCK HE AND I DESIGNED THE MAP THAT DID GET ADOPTED.
BRIAN AND I WERE POLAR OPPOSITES ON THE POLITICAL SPECTRUM.
AND WE GOT INTRODUCED TO EACH OTHER DURING THE CARUSO PROJECT, PROPOSED CARUSO PROJECT, WHERE I WAS VERY MUCH IN FAVOR.
AND HE WAS VERY MUCH AGAINST AND ALSO AND SOME OF THE COUNCIL MEMBERS WERE RUNNING FOR COUNCIL.
WE WERE ON OPPOSITE SIDES OF THAT.
BUT WE HAD MET AND WE HAD GOTTEN A LITTLE BIT FRIENDLY AND DECIDED THIS WAS A GREAT WAY FOR US TO COME TOGETHER AND TAKE ALL THE POLITICAL CONCERNS THAT POTENTIALLY COULD GET RAISED AND SET THEM ASIDE AND SHOW THAT WE COULD WORK TOGETHER TO COME UP WITH A PLAN.
I DON'T WANT TO GO INTO GREAT DETAIL HERE BECAUSE HOPEFULLY I'LL HAVE ANOTHER OPPORTUNITY TO DO IT.
BUT I WANT TO GO A LITTLE BIT ABOUT HOPING WE HAVE AN OPPORTUNITY FOR SOME BACK AND FORTH CONVERSATION AND NOT JUST PUBLIC COMMENT ON MAPS.
THE MAP THAT WAS ADOPTED IS HORIZONTAL, WHICH IS REALLY WEIRD FOR A CITY THAT'S ALWAYS DONE EVERYTHING IN FOUR QUADRANTS.
A LOT OF IT HAD TO DO WITH THE MATH.
A LOT OF IT HAD TO DO WITH WHAT WE PERCEIVED TO BE THE COMMUNITIES OF INTEREST
[01:00:02]
WITH, AS WE ALL KNOW, THE SOUTHERN PART OF THE CARLSBAD LOOKS AT THINGS VERY DIFFERENTLY THAN THE NORTHERN PART.THE OTHER THING IS WE WERE CONCERNED ABOUT SOME OF THE MAJOR ISSUES THAT WERE IMPORTANT.
EVERY SEAT WE WANTED, EVERY SINGLE COUNCIL MEMBER TO TOUCH THE COAST, THE RAILROAD, I5, EL CAMINO REAL, AND HAVE SOME EXPOSURE TO THE EAST WEST TRAFFIC THAT GOES THROUGH OUR CITY FROM OUR NEIGHBORING CITY SO THAT WE DON'T NEED TO GO INTO GREAT DETAIL HERE.
BUT THERE'S REASONS WHY OUR MAP, AS WELL AS OTHER PEOPLE'S MAPS WERE DESIGNED THE WAY THEY WERE.
AND I THINK IT WOULD BE BENEFICIAL TO HAVE SOME BACK AND FORTH THE WORKSHOPS, NOT JUST ON THE MAPPING TOOLS, BUT ALSO FOR PEOPLE THAT HAVE CREATED THESE MAPS TO HELP EXPLAIN WHY THEY DID IT THE WAY THAT THEY DID IT, BECAUSE THERE'S SOME INSIGHT IT TOOK A LOT OF WORK AND A LOT OF EFFORT, A LOT OF MATH.
THIS IS A VERY BIG MATH PROBLEM TO TRY AND GET EVERYTHING IN BALANCE.
SO I LOOK FORWARD TO THE OPPORTUNITY TO ATTEND THOSE OTHER SESSIONS AND HOPEFULLY GIVE SOME MORE INPUT.
AND AS TO WHY WE DESIGN IT THE WAY THAT WE DID.
THE LAST THING I'D LIKE TO MENTION OR TWO OTHER THINGS.
ONE QUICK THING, MS. TILTON'S NUMBERS ON WHAT THE NEW POPULATION IS GOING TO LOOK LIKE THAT I'M VERY CURIOUS TO SEE WHAT THOSE ACTUALLY ARE, BECAUSE WITH ROBERTSON RANCH AND QUARRY CREEK, THAT SHOULD BE THE DISTRICT THAT IS GROWING THE MOST.
AND THAT'S NOT WHAT THOSE NUMBERS SHOW.
SO IT'LL BE REAL INTERESTING TO SEE THE ACTUAL NUMBERS.
AND FINALLY, I DID HAVE A CONVERSATION WITH MS. MEDINA ABOUT HOW THIS REDISTRICTING AFFECTS CANDIDATES FOR COUNCIL AND ALSO THE CURRENT COUNCIL MEMBERS AS OF THE DATE THAT IT'S ADOPTED.
I'D LIKE TO HEAR MORE ABOUT HOW THAT'S GOING TO WORK.
WE HAVE NO OTHER PUBLIC COMMENTS.
THEN WE'LL OPEN THE FLOOR FOR COMMISSIONER COMMENTS OR QUESTIONS FOR MS. TILTON.
I HAVE A QUESTION I HAVE SEVERAL.
SO YOUR INVOLVEMENT WITH US IS GOING TO HELP US GATHER EVERYTHING AND KIND OF OVERSEE THAT WE CAN DO THIS EFFICIENTLY AND WITH OUR LACK OF EXPERIENCE IN THIS, YOU WILL BE KIND OF A GUIDING FORCE, IS THAT CORRECT? YES, AND WE WILL IF WE SEE THAT THERE'S A MAP THAT IS OF CONCERN THAT WE THINK COULD RAISE A LEGAL CHALLENGE EVENTUALLY, WE WOULD BRING THAT TO YOUR ATTENTION.
OK, AND THEN YOU'RE GOING TO GIVE US A PACKET.
YOU KEEP REFERRING TO A PACKET.
SO WE'RE RECEIVING A PACKET OF YOUR SLIDESHOW.
YEAH, IT'S ACTUALLY LISTED ON THE WEBSITE IN THE AGENDA PACKET.
AND I'M NOT SURE IF THIS PRESENTATION IS ON THERE.
HOWEVER, AFTER THE ITEMS ARE HEARD, WHEN WE FINALIZE ALL THE MEETING DOCUMENTS, AFTER THE MEETING TAKES PLACE, THE PRESENTATIONS ARE ATTACHED TO THE STAFF REPORTS.
SO IF YOU DO NEED THAT PRESENTATION, YOU CAN FIND IT ON OUR WEBSITE.
AND I CAN DEFINITELY PROVIDE THAT TO YOU SO JUST REACH OUT TO ME AND WE CAN SEND THAT OVER TO YOU AS WELL.
SO I WOULD LIKE THEM IF YOU SEND IT TO US, THAT'LL BE GREAT.
AND THEN I THINK I HAVE ANOTHER ONE.
THE TWENTY EIGHT THOUSAND THREE HUNDRED AND THIRTY FIVE, APPROXIMATELY, OUR GOAL IS TO GET AS CLOSE TO THAT AS WE CAN WITHOUT MAKING IT LOPSIDED OR, YOU KNOW.
CORRECT IF THAT NUMBER HOLDS TRUE.
THE REASON WHY WE PROVIDE THE ESTIMATES IS SO THAT PEOPLE CAN START DRAWING MAPS NOW AND THEY DON'T NEED TO WAIT UNTIL LATE OCTOBER SO THEY CAN START DRAWING USING THAT NUMBER.
AND THEN IF WE'RE WAY OFF, THEY CAN MAKE ADJUSTMENTS.
SO YOUR TESTIMONY THAT THERE WAS ONE AREA THAT MAY NOT BE DEPICTED IN THE GROWTH WELL YOU MAY WANT TO SLIGHTLY HAVE LESS POPULATION IN THAT DISTRICT TO ACCOUNT FOR THE POTENTIAL GROWTH IN THAT AREA.
OK, AND OUR DATES THAT YOU'VE GIVEN US, THESE ARE, SOLID.
ARE ANY OF THEM NEGOTIABLE? THERE I MEAN, I THINK THE SEPTEMBER, OCTOBER, NOVEMBER.
MOST OF US AREN'T BOOKED THAT FAR OUT.
YEAH, THE TRICKY THING WITH THE DATES IS THERE ARE SO MANY DIFFERENT FACTORS THAT GO INTO THE DATES AS FAR AS NOTICING AND THE AMOUNT OF TIME THAT WE NEED TO BE ABLE TO GET THIS DONE SO WE CAN GET IT TO THE COUNCIL FOR THEM TO ADOPT AND PUBLISHING MAPS IN ADVANCE AND THAT WAITING PERIOD WHERE WE CAN'T PRODUCE MAPS.
SO, I DON'T KNOW IF FAVIOLA IF YOU HAVE ANY OTHER COMMENTS ABOUT THE SCHEDULE.
THE ONLY ONES THAT I CAN SAY YOU DON'T HAVE TO SCHEDULE INTO YOUR SCHEDULE ARE THE
[01:05:03]
VIRTUAL PUBLIC MEETINGS WHICH ARE MORE INTENDED FOR THE PUBLIC.SO THOSE ARE NOT MANDATORY FOR YOU TO ATTEND, THE REST OF THE MEETINGS THAT YOU DECIDE TO SCHEDULE IN THE UPCOMING ITEM.
AND THEN ALSO THE PUBLIC HEARINGS THAT MS. TILTON HAS MENTIONED.
THOSE ARE A PART OF THE ACTUAL PROCESS.
SO WE WOULD WANT YOU TO BE MINDFUL OF THOSE DATES.
BUT ONCE AGAIN, THE VIRTUAL PUBLIC MEETING DATES THAT ARE SET FOR EACH CURRENT DISTRICT AND THOSE YOU DO NOT HAVE TO ATTEND.
SO THAT WOULD BE AUGUST 25TH AND 26TH FOR SURE AND SEPTEMBER 1ST AND 2ND.
SEPTEMBER 1ST AND SEPTEMBER 2ND.
HOW LONG DO YOU EXPECT THOSE MEETINGS TO GO ON? THANK YOU, CINDIE.
SO I JUST I ACTUALLY JUST WANTED TO CLARIFY M.
MEDINA'S COMMENTS REGARDING THE VIRTUAL PUBLIC MEETINGS, WHICH ARE SCHEDULED FOR AUGUST 25TH AND 26TH AND SEPTEMBER 1ST AND 2ND AND THE COMMUNITY WORKSHOPS THAT ARE SCHEDULED FOR AUGUST 23RD, THOSE ARE ACTUALLY NOT GOING TO BE COMMISSION MEETINGS.
THEY WON'T BE NOTICED AS COMMISSION MEETINGS.
SO WHAT THAT MEANS, APROPOS TO OUR BROWN ACT DISCUSSION, IS THAT A MAJORITY OF YOU CANNOT ATTEND THOSE MEETINGS.
THEY WILL BE STREAMED LIVE, BUT THEY WANT SINCE THEY WON'T BE NOTICED AS COMMISSION MEETINGS THEY WILL BE NOTICED, AS PUBLIC WORKSHOPS AND COMMUNITY MAPPING, WE WOULD NOT BE BROWN ACT COMPLIANT IF A MAJORITY OF YOU SHOWED UP.
WHAT WE TYPICALLY DO IS YOU'LL, NOTE IN YOUR LATER ITEM THERE'LL BE A CALENDAR OF MEETINGS FOR YOU TO ADOPT.
THERE WILL BE ONE BEFORE EACH OF THOSE MEETINGS.
AND WE WOULD, OF COURSE, PREVIEW WHAT WOULD BE HAPPENING AT THOSE WORKSHOPS SO THE COMMISSION WOULD UNDERSTAND WHAT WAS GOING ON IN THEM.
AND ALSO THOSE WILL BE STREAMED LIVE.
SO, OF COURSE, THE COMMISSION WOULD BE ABLE TO VIEW THEM, BUT THEY WOULD NOT BE COMMISSION MEETINGS.
COMMISSIONER FABIANO, I BELIEVE WE HAVE A QUESTION.
I HAVE ONE QUESTION WHICH YOU MAY HAVE COVERED, THE MS. TILTON, THE NUMBERS YOU PROVIDED, THE 111 341 ESTIMATED TOTAL POPULATION, IS THAT A CENSUS ESTIMATE OR WHERE DOES THE ESTIMATE COME FROM? THAT'S A VERY GOOD QUESTION.
IT COMES FROM IT'S THERE'S ACTUALLY A COMPLETE METHODOLOGY ON NDC'S WEBSITE AT NDCRESEARCH.COM.
OUR ESTIMATES ARE BASED ON THE AMERICAN COMMUNITY SURVEY, BUT NOT THEIR TOTAL POPULATION ESTIMATES BECAUSE THEIR TOTAL POPULATION ESTIMATES ARE NOTORIOUSLY WRONG.
THEY EVEN SAY THAT ON THE WEB SITE FOR TOTAL POPULATION.
THEY HAVE PARTICULARLY WITH HOW THEY COUNT GROUP QUARTERS, THEY'RE INACCURATE.
SO INSTEAD WE LOOK AT THE GROWTH THAT'S DEPICTED IN THE AMERICAN COMMUNITY SURVEY AND THEN BASE OUR TOTAL POPULATION ESTIMATES OFF OF THAT.
SO JUST FOR CLARIFICATION, THE AMERICAN COMMUNITY SURVEY.
AS SOME OF YOU LIKE ME ARE OLD ENOUGH TO REMEMBER WHEN WE'D GET THE, SOME OF US WOULD GET THE LONG FORM CENSUS AND SOME OF US WOULD GET THE SHORT FORM CENSUS, THEY DID AWAY WITH THAT IN 2010.
AND INSTEAD, NOW EVERYONE GETS THE SHORT FORM CENSUS EVERY 10 YEARS.
BUT ON AN ONGOING BASIS, ABOUT ONE IN 38 HOUSEHOLDS RECEIVES THE AMERICAN COMMUNITY SURVEY FROM THE CENSUS BUREAU.
AND THAT HAS VERY DETAILED INFORMATION, DEMOGRAPHICAL INFORMATION ABOUT HOUSEHOLD STATUS, LANGUAGE SPOKEN AT HOME.
IT GOES EVEN DOWN TO HOW MANY TOILETS YOU HAVE IN YOUR HOUSE.
IT'S KIND OF FASCINATING TO GOOGLE THE AMERICAN COMMUNITY SURVEY AND JUST SEE THE LIST OF QUESTIONS THAT ARE ASKED, BUT FROM THAT, THAT'S WHERE WE GET THE CITIZEN VOTING AGE, POPULATION BY ETHNICITY AND RACE.
AND THAT WILL BE AN IMPORTANT CATEGORY WHEN FOLKS ARE LOOKING TO SEE IF YOU'RE DISTRICTS HAVE DONE A GOOD JOB AT KEEPING CERTAIN PROTECTED CLASS GROUPS TOGETHER.
NOW I SAY THAT, BUT YOU HAVE VERY LOW PERCENTAGES OF THOSE COMMUNITIES OF YOUR CITIZEN VOTING AGE, POPULATION.
SO IN SOME CASES, SOME CITIES ARE ABLE TO DRAW DISTRICTS WHERE YOU COULD GET CLOSE TO HAVING A MAJORITY OF A CERTAIN PROTECTED CLASS.
BUT THAT'S NOT NEAR POSSIBLE WITH THE DEMOGRAPHICS OF CARLSBAD, SO INSTEAD YOU
[01:10:06]
WANT TO MAKE SURE YOU'VE IDENTIFIED THOSE PARTICULAR NEIGHBORHOODS AND MAKE SURE THEY'RE NOT DIVIDED.BUT IT WON'T NECESSARILY BE REFLECTED IN THE PERCENTAGES OF YOUR CITIZEN VOTING AGE POPULATION.
I HAVE A COUPLE OF QUESTIONS IS YOUR MICROPHONE ON, COMMISSIONER? YES.
SO I DO HAVE A COUPLE OF QUESTIONS MAY I ASK WHEN DID THE CITY HIRE NDC AND SIGN A CONTRACT WITH THEM FOR THE DEMOGRAPHIC SERVICES FOR THIS REDISTRICTING? I DON'T REMEMBER THE EXACT TIME FRAME, BUT IT WAS EARLIER IN 2021, I BELIEVE, EITHER LATE, 2020 OR EARLY 2021.
OK, AND I DO I UNDERSTAND CORRECTLY THAT THE REASON THE CITY HIRED THE DEMOGRAPHIC CONSULTANTS AT THAT TIME IS BECAUSE THEY HAD NOT YET MADE A DECISION TO HAVE AN INDEPENDENT REDISTRICTING COMMITTEE AND THEY WERE PLANNING ON PERHAPS DOING THE REDISTRICTING PROCESS THE WAY THEY HAD DONE IT THE LAST TIME.
IS THAT CORRECT? NO, THAT'S NOT CORRECT.
WE DID KNOW WE WOULD HAVE TO GO THROUGH THE REDISTRICTING PROCESS.
I DIDN'T SAY THAT YOU DIDN'T NEED TO GO THROUGH THE REDISTRICTING PROCESS.
I SAID THAT YOU WEREN'T GOING TO HAVE AN INDEPENDENT COMMISSION DO THE PROCESS.
I STARTED OFF WITH THE WRONG PHRASE.
WE DID IT BECAUSE WE KNEW WE WERE GOING TO HAVE TO GO THROUGH THIS PROCESS, AS WERE MANY OTHER CITIES, AND THAT THERE IS A FINITE NUMBER OF DEMOGRAPHERS AVAILABLE.
AND THE BEST ADVICE AT THAT TIME WAS TO MAKE SURE THAT WE HAD OUR DEMOGRAPHER AVAILABLE.
AND SO WE WENT AHEAD AND EMPLOYED A DEMOGRAPHER SO THAT WE WOULD HAVE ONE AVAILABLE TO US WHEN WE GOT TO THIS PROCESS.
SO IT DIDN'T HAVE ANYTHING TO DO WITH WHAT THIS PROCESS MIGHT LOOK LIKE.
IT HAD MORE TO DO WITH MAKING SURE THAT WE HAD A GOOD DEMOGRAPHER AVAILABLE FOR THE PROCESS WHEN WE WERE READY TO GET INTO IT.
OK, AND DO I UNDERSTAND CORRECTLY THAT ACCORDING TO CALIFORNIA LAW, THAT THE ROLE OF THE INDEPENDENT REDISTRICTING COMMISSION IS THAT THE ENTIRE PROCESS IS HANDED OVER TO THE COMMISSION? THE MODEL HANDS THE ENTIRE PROCESS OVER TO THE COMMISSION TO MAKE THE FINAL DECISION ON THE MAP.
YOU ARE BEING TASKED WITH MAKING THE DECISION ON THE MAP, I DON'T KNOW THAT THAT MEANS THAT YOU ARE IN CHARGE OF EVERY DECISION INVOLVED IN THE PROCESS.
IT SAYS THE MODEL HANDS THE ENTIRE PROCESS OVER.
AND FOR EXAMPLE, I WAS LOOKING FOR AN EXAMPLE TODAY, THE STATE OF CALIFORNIA'S REDISTRICTING COMMISSION, WHO GOT A MUCH EARLIER START BECAUSE OBVIOUSLY IT'S A BIGGER JOB.
THEY ACTUALLY CREATED THEIR OWN BUDGET.
EIGHT MILLION PLUS DOLLARS SUBMITTED THEIR REQUEST FOR WHAT THEY WANTED TO DO TO THE STATE OF CALIFORNIA, HIRED THEIR DEMOGRAPHIC CONSULTANT.
CREATED THEIR OWN SCHEDULE, DECIDED WHAT KIND OF MEETINGS THEY WERE GOING TO HAVE CREATED THEIR OWN EDUCATION PROGRAM.
I'M NOT SAYING THAT WE CAN DO ALL THAT, BUT I THINK THAT WE NEED TO UNDERSTAND WHAT OUR ROLE IS.
I AM TROUBLED BY PHRASES LIKE THE CITY HIRED THE COUNCIL WANTS WHEN THIS IS SUPPOSED TO BE AN INDEPENDENT COMMISSION.
I WENT BACK AND LOOKED AT CITY COUNCIL MEETINGS ON MARCH 9TH AND ON MAY 11TH, I BELIEVE.
AND DURING THOSE MEETINGS, THERE WERE DISCUSSIONS ABOUT THE SCHEDULE THAT THE CONSULTANT JUST PRESENTED TO US AS A COMMISSION.
AND THE COUNCIL IS ALLOWED TO GIVE INPUT, AS I UNDERSTAND IT, BUT THEY ARE NOT PERMITTED TO HAVE ANY INFLUENCE OR PRESENT GUIDELINES ON THE COMMISSION AS FAR AS HOW WE GO THROUGH THE PROCESS.
IN FACT, WE CAN CREATE OUR OWN SCHEDULE.
WE CAN DECIDE WHAT MEETINGS WE WANT TO HOLD FOR THE PUBLIC.
WE CAN DO IT KIND OF HOWEVER WE WANT TO DO IT.
NOW, THE REASON IT'S BEING PRESENTED THE WAY IT IS TODAY, PARTLY BECAUSE OUR CITY STAFF IS SO EFFICIENT, THEY JUST GET THINGS DONE.
THIS IS SOMETHING NEW FOR CARLSBAD.
THIS IS AN OPPORTUNITY FOR US TO DECIDE HOW DO WE WANT TO BE A PART OF THIS PROCESS AS A COMMISSION? DO WE WANT TO BE MORE INVOLVED OR DO WE WANT TO BE SPOON FED THE PROCESS AND NOT REALLY ENGAGE AS A COMMISSION? THIS IS A REALLY GREAT OPPORTUNITY TO HEAR WHAT THE CITIZENS WANT TO SAY AND TO
[01:15:08]
BE A PART OF THE PROCESS IN A BIGGER WAY.BUT WE HAVEN'T BEEN INFORMED THAT THAT IS AN OPPORTUNITY THAT WE HAVE, AND SO TODAY I DID ABOUT EIGHT HOURS OF RESEARCH TO FIGURE OUT WHAT OUR ROLE WAS AND I DETERMINED THAT BY LOOKING AT ALL THE INFORMATION THAT'S BEEN PROVIDED TO US IN OUR PACKET, THAT WE HAVE A LOT OF LATITUDE AND WE HAVE A LOT INVESTED.
AND THAT OUR ENTIRE COMMUNITY IS LOOKING AT US TO MAKE A REPRESENTATION OF THE CITIZENS, NOT BE SPOON FED THE COUNCIL'S WISHES FOR HOW WE HOLD THESE MEETINGS WITH THE PUBLIC THROUGH A CONSULTANT THAT WE DIDN'T EVEN HIRE, IT WASN'T EVEN DONE BY A COMPETITIVE BID PROCESS.
WE DON'T HAVE A BUDGET, WE DON'T KNOW HOW RESPONSIBLY WE COULD.
I CAN'T IMAGINE MAKING A DECISION WITHOUT SOME KIND OF A FISCAL INFORMATION PROCESS AS PART OF IT.
HOW CAN YOU MAKE A RESPONSIBLE DECISION IF YOU DON'T KNOW HOW MUCH MONEY YOU'RE SPENDING OR WHAT IT'S GOING TO COST OR BE INFORMED ABOUT THAT? THIS IS A VERY IMPORTANT PROCESS.
AND SO I DON'T WANT TO BLOW THE WHOLE THING UP, BUT I THINK IT WOULD BE IMPORTANT FOR THE COMMISSION TO TAKE THE TIME TO REALLY THINK ABOUT AND MAYBE DISCUSS.
WHAT DO WE WANT TO BE OUR ROLE TO BE? WHAT DO WHAT DO WE WANT TO BE A PART OF? HOW MUCH TIME CAN YOU INVEST PERSONALLY AS A COMMISSIONER TO DO THIS? AND WHAT KIND OF DIRECTION DO WE WANT TO GIVE TO THE CONSULTANTS RATHER THAN THE CONSULTANT TELLING US HOW ARE WE GOING TO DO OUR JOB, WHICH IS WHAT IT FEELS LIKE TODAY.
I DON'T KNOW IF THERE'S ANOTHER QUESTION IN THERE, EXCEPT I'LL CLOSE WITH WE HAVE A LEGAL OBLIGATION TO DO THIS WITHOUT THE INFLUENCE OF COUNCIL, CORRECT? WE HAVE A LEGAL OBLIGATION TO DO THIS WITHOUT THE INFLUENCE OF COUNCIL, OR WE COULD BE UNDERMINED BY SOMEONE SIMPLY COMPLAINING ABOUT THAT, IS THAT CORRECT? I'M NOT REALLY UNDERSTANDING THE THE GIST OF YOUR QUESTION.
I'M NOT TRYING TO I'LL TRY TO REPHRASE IT.
SO IT'S MY UNDERSTANDING THAT WE'RE AN INDEPENDENT COMMISSION COUNCIL HAS COMPLETELY GIVEN US THE ENTIRE PROCESS.
OK, THEY CAN HAVE INPUT ON THE MAPS MAYBE.
THEY CAN HAVE INPUT ON THE PROCESS.
COUNCIL ACTUALLY THROUGH A STAFF MEETING WITH COUNCIL, SAID, I WATCHED, I LISTENED THIS COUNCIL MEMBER WANTS THAT.
THIS COUNCIL MEMBER WANTS THIS.
AND THAT INFORMATION WAS THEN PUT INTO A STAFF PRESENTATION, PRESENTED BACK TO COUNCIL EVERYTHING THAT COUNCIL WANTED, AND THEN IT WAS INCORPORATED INTO SOME OF THE INFORMATION THAT'S BEEN PRESENTED IN THE CONSULTANT'S PRESENTATION TO US TODAY.
SO IF WE JUST VOTE ON WHAT THE CONSULTANT HAS RECOMMENDED AND A LOT OF IT'S GOOD, IT'S A COMPLICATED PROCESS THAT'S NOT THAT COMPLICATED, THEN WE'RE BASICALLY ONE WE'RE USING THE SAME SOFTWARE WHICH WE HAVEN'T EVEN HAD AN EXPLANATION OF HOW IT USES DEMOGRAPHICS.
WE HAVEN'T HEARD AN EXPLANATION OF HOW A CHARTER CITY HAS SOME DIFFERENT LAWS THAT APPLY TO IT.
WE DON'T HAVE TO FOLLOW THE CRITERIA THE SAME WAY AS OTHER CITIES, BUT WE'VE BEEN PRESENTED THE CRITERIA AS IF WE ARE NOT A CHARTER CITY AND.
NOW I'M LOSING WHAT THE THIRD THING WAS, WE DON'T KNOW ANY OF WE DON'T KNOW WHAT THE COSTS OF THE PROCESS ARE.
I MEAN, WHY AREN'T THERE ANY TOWN HALLS INCORPORATED WHERE WE CAN HAVE CONVERSATIONS BACK AND FORTH WITH MEMBERS OF THE PUBLIC? WHY DON'T WE HAVE MORE THAN THE REQUIRED NUMBER OF MEETINGS? THAT'S A POSSIBILITY.
SO FIRST THING, LET'S START WITH THE CHARTER.
OUR CHARTER DOES NOT HAVE THAT IN THERE.
SO WE ARE WHEN YOUR CHARTER DOESN'T HAVE THAT IN THERE, THERE IS A STATE LAW DEFAULT.
WE ARE FOLLOWING THAT STATE LAW DEFAULT.
IS THAT WHETHER IT'S IN THE MUNICIPAL CODE OR NOT? IS THAT WHAT DICTATES THAT? IT'S WE HAVE BOTH THE MUNICIPAL CODE AND WE HAVE THE CITY CHARTER.
AND SO AND AGAIN, I DON'T WANT TO GET INTO ANY ARGUMENTS OR ANYTHING.
THAT'S NOT MY ROLE HERE IT'S REALLY TO PROVIDE INFORMATION TO YOU.
BUT I DO THINK THAT YOU ARE OPERATING UNDER SOME MISINFORMATION.
THAT BECAUSE THE LEVEL OF DETAIL THAT WOULD BE NECESSARY FOR US TO DO SOMETHING DIFFERENT THAN STATE LAW DOES NOT APPEAR EITHER IN OUR CHARTER OR IN OUR MUNICIPAL CODE.
SO WE HAVE SOME STATE LAW DEFAULTS THAT WE ARE FOLLOWING.
AND THAT'S WHERE A LOT OF THE INFORMATION THAT YOU SAW PRESENTED TO YOU TONIGHT IN TERMS OF MINIMUM NUMBER OF MEETINGS AND THOSE KINDS OF THINGS ARE DONE.
[01:20:01]
WHEN YOU SAY INDEPENDENT, WHAT IN THE STATE LAWS THAT I'M LOOKING AT, I DON'T SEE INDEPENDENT THAT SAYS THAT YOU HAVE LIKE UNFETTERED DISCRETION IN TERMS OF YOUR BUDGET OR WHO YOU HIRE TO ANY OF THOSE THINGS.WHAT YOU ARE INDEPENDENT ABOUT IS ADOPTING THE DISTRICT BOUNDARIES.
THAT IS WHERE YOUR INDEPENDENCE IS.
THAT DOES NOT MEAN TO SAY THAT YOU WOULDN'T HAVE CHOICES OF YOUR MEETING DATES OR ALL THAT.
WHAT YOU SEE IN YOUR PACKET ARE, OF COURSE, STAFF PROPOSALS.
WHAT YOU SAW OUTLINED ARE, OF COURSE, STAFF PROPOSALS.
COUNCIL HAS WANTED A MINIMUM NUMBER OF OUTREACH MEETINGS.
THEY DID SPECIFY THAT, BUT THEY DIDN'T SPECIFY THE CONTENT OF THOSE OUTREACH MEETINGS.
THOSE WERE JUST TO MAKE SURE THAT, IF I'M REMEMBERING THE DISCUSSION AT COUNCIL CORRECTLY IS THAT WAS TO MAKE SURE THAT THE BROADEST POSSIBLE NUMBER OF PEOPLE WHO WANTED TO PARTICIPATE IN THIS PROCESS GIVE YOU INFORMATION, GOT THE OPPORTUNITY TO DO THAT.
SO THEY HAD DIRECTED US, IN ADDITION TO WHATEVER STATE LAW MIGHT REQUIRE, WHAT MIGHT COME OUT OF THIS COMMISSION THAT WE ALSO DO THESE FOUR VIRTUAL WORKSHOPS.
SO AGAIN, SO THAT WE CAN BE GATHERING UP THE BROADEST AMOUNT OF INFORMATION POSSIBLE FOR YOU.
THEY DIDN'T DICTATE WHAT THAT INFORMATION SHOULD BE.
THEY DIDN'T DICTATE HOW YOU SHOULD USE IT.
THEY JUST WANTED TO MAKE SURE THAT THERE WAS AT LEAST A MINIMUM AMOUNT OF COMMUNITY OUTREACH.
TO DEVELOP INFORMATION, SO, AGAIN, AS I'M READING THE INFORMATION, AS I'M READING THE RESOLUTION THAT COUNCIL PASSED, ITS AUTHORIZING YOU TO YOU HAVE THE INDEPENDENCE IN ADOPTING NEW ELECTION BOUNDARIES.
AS I AM READING THE STATE STATUTES THAT ARE APPLICABLE TO CHARTER CITIES AND INDEPENDENT COMMISSIONS, YOUR INDEPENDENCE IS IN ADOPTING NEW DISTRICT BOUNDARIES.
AND IF WE HAVE DONE SOMETHING TO SUGGEST THAT YOU DON'T HAVE THAT INDEPENDENCE, THEN THAT WAS NOT OUR INTENT.
WHAT THE BOUNDARIES ARE GOING TO BE WILL BE THIS COMMISSION'S DECISION.
AND OUR ROLE IS TO HELP YOU GET THE INFORMATION YOU NEED FOR THAT.
AND THE PROCESS FOR DOING THAT IS ALSO UNDER OUR AUSPICES.
IT SAYS A DEMOGRAPHER GOSH, THAT'S A HARD WORD TO SAY, MUST BE HIRED OR WILL NEED TO BE HIRED.
IT DOESN'T SAY WHO HAS TO DO THAT.
THERE'S ACTUALLY NOTHING IN STATE LAW THAT SAYS WE HAVE TO HIRE A DEMOGRAPHER.
THAT'S NOT A REQUIREMENT OF THE STATE LAW.
WHY WEREN'T WE TOLD THAT? IN CASE WE DON'T WANT TO USE ONE? I JUST THINK WE NEED TO BE AN INFORMED COMMISSION.
WE'RE CITIZENS WE ARE NEW TO THE PROCESS AND WE NEED TO BE INFORMED OF THE FULL ROLE OF THE COMMISSION, MAYBE AN INTRODUCTORY SESSION BEFORE THE PRESENTATIONS, BECAUSE THERE ARE PEOPLE SITTING HERE.
AND IF I HADN'T LOOKED AT IT, I WOULD HAVE JUST ASSUMED THAT WHAT I WAS TOLD WAS WHAT WE NEEDED TO DO AND NOT KNOWING ANY BETTER.
AND THAT'S JUST NOT THE RIGHT WAY TO GO ABOUT THIS PROCESS.
SO I BROUGHT THE AWARENESS TO THE FOREFRONT.
I DON'T WANT TO BELABOR IT ANYMORE.
I MAY HAVE MORE SPECIFIC QUESTIONS ALONG THE WAY, BUT I WOULD LIKE TO MAKE SURE THAT WE DO THIS PROJECT WELL, THERE IS A CLIMATE IN OUR COMMUNITY RIGHT NOW THAT REQUIRES US TO DO THIS PROJECT WELL AND WE WANT TO DO IT WELL BECAUSE WE LOVE CARLSBAD AND WE CARE ABOUT CARLSBAD.
WE CAN'T DO IT WELL IF WE'RE NOT SET UP TO DO IT TO THE BEST OF OUR ABILITY.
AND SO I WANTED COMMISSIONERS AND CITIZENS TO KNOW THAT THERE'S MORE TO THIS THAN WHAT'S ALREADY BEEN DONE BY STAFF AND A CONSULTANT THAT WE CAN BE ENGAGED.
AND I WANT TO ENCOURAGE EVERYONE TO BE ENGAGED, AND THAT'S ALL.
[INAUDIBLE] I HAVE A QUESTION ON THE VIRTUAL WORKSHOPS, HOW DO YOU GET THAT INFORMATION OUT TO THE RESIDENTS BESIDES BEING ON THE WEBSITE? I MEAN, I KNOW WE WANT THEM INVOLVED.
I'M JUST CURIOUS HOW YOU NOTIFY THEM.
I BELIEVE OUR COMMUNICATIONS DIRECTOR IS HERE SHE MIGHT BE ABLE TO EXPLAIN MORE ABOUT THAT.
GOOD EVENING, I'M CHRISTINA RAY, I'M THE COMMUNICATION AND ENGAGEMENT DIRECTOR FOR THE CITY OF CARLSBAD.
SO TO ANSWER YOUR QUESTION, WE HAVE A VARIETY OF WAYS THAT WE GET THE WORD OUT, EVERYTHING FROM BANNERS AND SIGNS TO SOCIAL MEDIA TO PAID ADVERTISING, TRYING TO DO A LITTLE BIT OF EVERYTHING.
WE'VE ALSO SET UP AN INTEREST LIST.
SO IF YOU COME UPON PEOPLE IN THE COMMUNITY WHO ARE INTERESTED IN THIS TOPIC, THEY CAN ENTER THEIR EMAILS AND WE'LL REMIND THEM ABOUT MEETINGS AND SEND THEM INFORMATION EVERY STEP OF THE WAY.
BUT CERTAINLY IF THERE ARE IDEAS ABOUT HOW TO GET THE WORD OUT, I DON'T THINK YOU CAN EVER DO THAT ENOUGH.
[01:25:01]
BUT WE CERTAINLY HAVE A PRETTY ROBUST SET OF TOOLS THAT WE ARE PLANNING TO USE.ANY OTHER QUESTIONS OR COMMENTS FROM COMMISSIONERS'? I GUESS I HAVE ONE QUESTION ABOUT, CAN I BE REMINDED OF THE ELECTION TIMES FOR THE VARIOUS DISTRICTS LIKE WHO'S ELECTED, WHICH DISTRICTS ARE IN 2022 AND WHICH ARE IN 2024? THAT'S A VERY GOOD QUESTION.
I TYPICALLY HAVE THAT ON MY MAP HERE, BUT THIS PARTICULAR VERSION DOES--THAT'S OKAY.
I BELIEVE DISTRICTS ONE, THREE AND THE MAYOR ARE OPEN IN 2022.
I BELIEVE IT'S DISTRICT ONE, THREE, THE MAYOR, THE CITY CLERK AND THE CITY TREASURER IN 2022.
AND BUT OF COURSE, INCUMBENCY IS NOT ONE OF THE PRIORITY ITEMS FOR THE COMMISSION TO CONSIDER IN DRAWING.
SO ARE YOU SAYING THAT THOSE MIGHT SWITCH AROUND SOMEHOW? NO, I'M SORRY IF--I'M NOT ASKING ABOUT THE PEOPLE, I'M ASKING ABOUT THE DISTRICTS.
OH, NO, NO, NO, THOSE DATES WOULD NOT CHANGE.
DOES THAT MEAN THAT THE DISTRICTS THAT TO WHICH WE ASSIGN THE NUMBERS ONE AND THREE GET A 2022 ELECTION DATE? DISTRICTS ONE AND THREE ARE UP FOR ELECTION IN 2022.
SO IN OTHER WORDS, WHICHEVER DISTRICTS WE GIVE THOSE NUMBERS TO HAVE A 2022 ELECTION DAY ? YES.
IT'S MY UNDERSTANDING THAT THE ELECTION DATE IS IN NOVEMBER AND THAT WE HAVE TO COMPLETE OUR MAPS TWO HUNDRED AND FIVE DAYS PRIOR TO THAT ELECTION DATE, AND THAT'S WHY THE APRIL 17TH DATE IS OUR DEADLINE.
I'M SORRY, SHEILA, RIGHT? I'M SORRY, [INAUDIBLE], I TELL PEOPLE IT RHYMES WITH POLICE.
YES, [INAUDIBLE], COULD YOU PLEASE TOUCH ON YOUR SOFTWARE THAT YOU USE FOR ANALYZING CENSUS DATA.
TOUCH ON HOW THAT APPLIES TO THE CURRENT CRITERIA THAT WE HAVE TO MEET, FOR EXAMPLE, I UNDERSTAND THAT TOTAL POPULATION IS THE NUMBER ONE ITEM THAT HAS TO BE CONSIDERED FROM THE CENSUS DATA.
IS THAT CORRECT? THAT'S CORRECT.
OK, AND THEN MAYBE TOUCH ON A COUPLE OF THE OTHER ITEMS THAT WOULD COME NEXT AS FAR AS PRIORITIES IN THE CENSUS DATA, MAYBE SOMETHING OFF THE QUICK FACT SHEET, FOR EXAMPLE, THE LANGUAGE ONE.
ANYTHING OVER THREE PERCENT OF THE POPULATION THAT SPEAKS A DIFFERENT LANGUAGE OVER THE AGE OF FOUR, AND I THINK WE HAVE LIKE 13 PERCENT OR SOMETHING IN CARLSBAD, SO WE WOULD HAVE--YEAH, THAT'S A DIFFERENT CALCULATION.
UNDERSTOOD, BUT IF YOU COULD JUST TOUCH ON THAT A LITTLE BIT, INFORM US HOW YOUR SOFTWARE ALGORITHMS WORK A LITTLE BIT ON THAT CENSUS DATA AND THEN HOW WOULD YOU INCORPORATE THE COMMUNITY INPUT INTO THAT VERY TECHNICAL ALGORITHM? I CAN FIRST ANSWER THE SOFTWARE WE USE IS CALIPER MAPTITUDE ONLINE, WE ARE THE ONLY DEMOGRAPHER IN THE STATE THAT OFFERS A PUBLIC PUBLIC ACCESS TOOL TO THE CALIPER MAPTITUDE ONLINE.
I'M NOT AWARE OF OTHER DEMOGRAPHERS IN THE STATE THAT ARE OFFERING THE ONLINE MAPPING TOOLS THAT CAN DO THE COMPLETE MAPPING WITH ALL OF THE SOCIO ECONOMIC DATA THAT YOU'RE SPEAKING OF.
I HAVE A SAMPLE OF THE DATA THAT WE PRODUCE FOR YOU TO HELP YOU IN ANALYZING YOUR MAPS, SO IT'S BEYOND WHAT THE STATUTE REQUIRES, THE STATUTE REQUIRES TOTAL POPULATION AND ALSO THE CITIZEN VOTING AGE, POPULATION BY ETHNICITY AND RACE.
IN ADDITION TO THAT, WE PROVIDE INFORMATION ON THE VOTER REGISTRATION, THE VOTER TURNOUT.
AND THEN WE PROVIDE INFORMATION ON AGE, SO ALL OF THESE FOLLOWING
[01:30:01]
CATEGORIES WILL BE BY PERCENTAGES.SO THERE WILL BE DEMOGRAPHIC SUMMARY FOR EACH OF THE FOUR DISTRICTS.
FOR EVERY MAP THAT SUBMITTED, WE PROVIDE A TABLE THAT GIVES ALL THESE CATEGORIES.
AGES, THE PERCENTAGE OF HOUSEHOLDS THAT ARE AGE 60 PLUS THE PERCENTAGE OF HOUSEHOLDS THAT ARE 19 AND UNDER THE PERCENTAGE OF HOUSEHOLDS ARE AGED 20 TO 60.
WE HAVE THE PERCENTAGES ON IMMIGRATION STATUS, WHETHER THEY ARE IMMIGRANTS OR NATURALIZED CITIZENS.
WE HAVE THE PERCENTAGES OF LANGUAGE SPOKEN AT HOME, ENGLISH, SPANISH, ASIAN LANGUAGE OR OTHER LANGUAGE, LANGUAGE FLUENCY.
IF THERE'S CHILDREN IN THE HOUSEHOLD.
AND WE ACTUALLY, FOR CARLSBAD INCLUDED, LAST TIME WE DID THIS, WE INCLUDED THOSE WHO COMMUTE ON PUBLIC TRANSIT AND THOSE THAT ARE EMPLOYED.
WE HAVE INFORMATION ON HOUSEHOLD INCOME AND HOUSING STATUS, SO THE WAY THAT DATA IS USED AND ALL OF THAT, THE FINAL CATEGORIES, THOSE CATEGORIES THAT I LISTED AFTER THE VOTER REGISTRATION OUTCOMES FROM THAT AMERICAN COMMUNITY SURVEY.
WE CAN PROVIDE MAPS THAT SHOW YOU CONCENTRATED AREAS OF THOSE DIFFERENT CATEGORIES, AND WE WILL PROVIDE YOU WITH MAPS.
SO, FOR EXAMPLE, WE CAN PROVIDE YOU A MAP SHOWING THE CONCENTRATED AREAS OF THOSE WHO ARE MAKING LESS THAN SEVENTY FIVE THOUSAND PER YEAR.
WE CAN SHOW YOU CONCENTRATED AREAS, JUST FOR AN EXAMPLE OF THOSE THAT WHERE YOUR LATINX COMMUNITY RESIDES OR YOUR ASIAN-AMERICAN COMMUNITY RESIDES.
SO OFTEN IT'S HELPFUL TO USE THOSE MAPS WHEN YOU'RE DRAWING YOUR MAPS AND YOU CAN USE THE DENSITY OF THE COLOR CODED TO IDENTIFY GEOGRAPHICAL AREAS THAT ARE CONCENTRATED.
AND THAT HELPS YOU TO IDENTIFY WHAT NEIGHBORHOODS TO KEEP TOGETHER, IF THAT'S A CHARACTERISTIC THAT YOU THINK IS IMPORTANT TO THAT NEIGHBORHOOD.
I HOPE THAT ANSWERED YOUR QUESTION.
YES, PARTIALLY TO JUST BE VERY SPECIFIC, ONCE WE RECEIVE ALL THE INPUT FROM THE PUBLIC, HOW DOES THAT PUBLIC INPUT GET INCORPORATED INTO THE CENSUS DATA IN YOUR SOFTWARE, OR IS THAT INFORMATION THAT WE USE WHERE WE TAKE YOUR CENSUS DATA? WE TAKE ALL THE PUBLIC INPUT, WE TAKE WHATEVER INFORMATION WE ARE PROVIDED OR ASKED FOR, AND THEN WE MAKE OUR DECISIONS ON WHERE THE MAPS GO BASED ON THE NUANCES OF ALL OF THOSE THINGS, WHICH WOULD BE COUNTER TO THE NUMBER ONE PRIORITY OF BALANCING THE POPULATION IN EVERY DISTRICT.
HOW DOES THAT ALL COME TOGETHER IN THE FINAL MAP? TYPICALLY, WHEN YOU'RE HEARING FOLKS IDENTIFY THEIR COMMUNITIES OF INTEREST, WE NEED TO PUT GREAT EMPHASIS ON PLEASE GIVE US THOSE GEOGRAPHICAL BOUNDARIES.
AND WE'RE ASKING THOSE WHO SUBMIT MAPS TO GIVE A SUMMARY OF WHY THEY DREW A MAP THE WAY THEY DREW IT.
SO, FOR EXAMPLE, IF THEY DREW A PARTICULAR DISTRICT, ONE THAT KEPT INTACT THIS VERY SPECIFIC NEIGHBORHOOD, WE'RE ASKING THAT THEY PROVIDE COMMENTS TO THEIR MAP.
WE'LL GIVE YOU A LIST OF ALL THE PUBLIC COMMENTS THAT ARE SUBMITTED.
IF THERE ARE NO COMMENTS SUBMITTED AND SOMETIMES THAT HAPPENS.
SOMETIMES WE ARE ABLE TO JUST PROVIDE WHAT WE SEE FROM LOOKING AT THIS DATA THAT THE MAP WAS TRYING TO ACCOMPLISH.
SOMETIMES, YOU KNOW, IT'S HARD TO GUESS WHAT THE MAP SUBMITTER WAS TRYING TO CONVEY, BUT YOU'LL BE ABLE TO ALSO YOU COULD OVERLAY THOSE PARTICULAR THOSE OTHER MAPS THAT HAVE THE COLOR CODED OVER THE MAP THAT SOMEONE SUBMITTED.
AND YOU CAN SEE IF THEY FOLLOWED, PERHAPS THEY WERE TRYING TO GET A HIGHER CONCENTRATED AREA OF YOUR LATINX COMMUNITY.
CAN WE ALSO DISTINGUISH BETWEEN A TERM I'M USING FOR COMMUNITY INTERESTS AND COMMUNITIES OF INTERESTS BECAUSE COMMUNITIES OF INTEREST ARE DEFINED AS BLOCKS OF PEOPLE WITH THE SAME CULTURE OR VALUES, IF I UNDERSTAND, RIGHT, GENERICALLY SPEAKING.
WHEN I SAY COMMUNITY INTERESTS, THERE'S A BIG SECTION ON TRYING TO FIND OUT WHAT'S IMPORTANT TO THE PEOPLE IN OUR DISTRICTS.
SO LET'S SAY WE'VE GOT A DISTRICT THAT'S INTERESTED IN BEACH ACCESS.
LET'S SAY WE'VE GOT ANOTHER DISTRICT THAT REALLY WANTS TO HAVE TWO PARKS IN THEIR DISTRICT INSTEAD OF JUST ONE, AND THEN WE GET TO A POINT WHERE, OK, THERE'S A BOUNDARY WHERE THERE'S, YOU KNOW, WE COULD MAKE IT WORK ON EITHER SIDE OF THAT SECOND PARK.
[01:35:05]
TALK TO ME ABOUT THAT A LITTLE BIT, PLEASE.THOSE ARE EXACTLY THE TYPE OF COMMENTS THAT WERE WANTING TO HEAR.
BECAUSE WHEN YOU SAY THAT THERE'S A COMMUNITY THAT HAS CONCERN ABOUT BEACH ACCESS AND IF IT'S VERBALIZED, AND WHAT THOSE BOUNDARIES ARE, THESE PEOPLE HAVE A BIGGER CONCERN ABOUT IT THAN THESE PEOPLE, AND THAT'S AN IMPORTANT COMMUNITY OF INTEREST, YOU FEEL THAT'S AN IMPORTANT COMMUNITY OF INTEREST TO BE REFLECTED IN THE MAP THEN EITHER IT'S GOING TO BE SUBMITTED FROM THE PUBLIC IN THE FORM OF A MAP OR WE CAN PRODUCE A MAP WITH THAT OPTION, BASED ON YOUR DIRECTION.
SO THEN I HAVE ONE MORE QUESTION, HOW DO WE, GIVE YOU SOME INPUT AND FEEDBACK ON THE MEETINGS THAT WE WOULD LIKE TO SEE HAPPEN AS A COMMISSION OR WE'RE NOT DICTATED TO USE THE SCHEDULE THAT YOU'VE PROVIDED, WE CAN DECIDE IF WE WANT TO HAVE MORE MEETINGS THAN THE STANDARD AND WE CAN DECIDE WHAT TYPE OF MEETINGS THOSE ARE.
AND I'M JUST WONDERING, SINCE WE'RE THE ONES WHO ARE RESPONSIBLE FOR GETTING ALL THE INPUT, THAT'S OUR BIG ROLE AS WHAT WE'VE BEEN TOLD TODAY IN DECIDING THE MAP IS THE SMALL LITTLE CHUNK WE'VE BEEN GIVEN TO DO OUT OF THE WHOLE PROCESS THAT.
WE HAVE SOME INPUT ON THOSE MEETINGS AND THAT WE'D BE GIVEN THE OPPORTUNITY AND THE TIME TO DO THAT, AND MAYBE THAT'S A MOTION THAT I WOULD MAKE.
THE MEETING SCHEDULE'S THE NEXT ITEM, COMMISSIONER, AND THEN YOU WOULD HAVE THE OPPORTUNITY DURING THAT NEXT ITEM.
SORRY, I DIDN'T UNDERSTAND THAT.
THE PROPOSED MEETING SCHEDULE IS ITEM NUMBER FIVE, I BELIEVE, AND SO THEN YOU WOULD HAVE AN OPPORTUNITY AS PART OF ITEM NUMBER FIVE TO CHOOSE WHETHER YOU LIKE THAT SCHEDULE OR WHETHER YOU WANTED TO MAKE ANY ADJUSTMENTS TO IT.
THE PROPOSED MEETING SCHEDULE THAT YOU'RE REFERENCING IS WHAT WAS IN YOUR PROPOSAL, [INAUDIBLE]? IF SO, CAN WE GO BACK AND LOOK AT THAT SCREEN? I THINK I'M GOING THE WRONG WAY HERE.
I DON'T HAVE MY SNAPSHOT OF THIS, SO.
AS WAS MENTIONED, THIS INCLUDES THE VIRTUAL PUBLIC MEETINGS AND THE COMMUNITY WORKSHOPS, THOSE WILL NOT BE COMMISSION MEETINGS.
THOSE ARE THOSE ARE IDENTIFIED FOR THE PUBLIC.
BUT I THINK WE ARE SKIPPING AHEAD TO THE NEXT ITEM, PERHAPS, RIGHT, SO THE VIRTUAL PUBLIC MEETINGS, THOSE ARE THE ONES THAT THE CITY COUNCIL REQUIRED HAPPENED.
THOSE ARE JUST THE DATES THAT WE'RE TRYING TO GET THEM DONE.
I DON'T WANT TO JUMP INTO THE NEXT ITEM, BUT THERE ARE SOME SEQUENCING ISSUES, SO THAT'S WHY WERE TRYING TO GET THOSE DONE THEN.
THE OTHER ONE THAT'S NOT A COMMISSION MEETING IS THE MAPPING WORKSHOPS.
SO BEFORE THE COMMUNITY CAN DRAW MAPS FOR YOU TO CONSIDER, THEY NEED TO KNOW HOW TO USE THE TOOLS.
AND SO THAT THOSE WERE JUST ABOUT SHOWING THE COMMUNITY HOW TO USE THE TOOLS AND ANSWERING THEIR QUESTIONS, [INAUDIBLE] WERE THOSE TWO.
SO THOSE WERE NOT COMMISSION MEETINGS EITHER.
THE OTHER MEETINGS WERE PROPOSED, UM, MEETINGS.
THEY WERE BASED ON THE NUMBER OF HEARINGS THAT YOU'RE REQUIRED TO HAVE.
THEY WERE ALSO TRYING TO FACTOR IN, YOU KNOW, WORKING BACK FROM THE DEADLINE THAT YOU HAVE IN TERMS OF WHEN YOU HAVE TO ADOPT A FINAL MAP.
SO WE'RE JUST TRYING TO PROPOSE WHAT WE THINK WOULD WORK, OBVIOUSLY, IF THOSE ARE NOT TIMES THAT THE COMMISSION THINKS WOULD WORK.
YOU KNOW, THOSE CAN CERTAINLY BE ADJUSTED.
BUT THE SCHEDULE ITSELF IS IN THE NEXT ITEM IN TERMS OF BEING ABLE TO VOTE OR CHANGE OR DO WHATEVER.
I DON'T THINK YOU NECESSARILY HAVE TO DO A MINUTE MOTION NOW IF YOU DON'T WANT TO.
LIKE I SAID, THE VIRTUAL PUBLIC MEETINGS, THOSE WERE JUST THE ONES THAT WERE ASKED TO DO TO GET THE BROAD BASE OF INITIAL INFORMATION, THE THOUGHT AGAIN ON TIMING WAS THAT IF WE GOT THESE OUT OF THE WAY AND FULFILLED COUNCIL'S OBLIGATION, BUT WE ALSO MIGHT BE ABLE TO GET INFORMATION OUT OF THOSE THAT WE COULD BRING TO THE COMMISSION FOR ITS VERY FIRST PUBLIC MEETING THAT MIGHT BE USEFUL TO IT.
THAT WAS THE THINKING OF THE TIMING ON THAT AND THE THINKING ON THE TIMING OF THE MAPPING WORKSHOP HAD TO DO WITH WHEN THE IF I RECALL CORRECTLY, WHEN THE CENSUS DATA WAS GOING TO BE RELEASED.
SO NOT WANTING PEOPLE TO TO LEARN ABOUT HOW TO DO MAPS AND THEN NOT HAVE ANY DATA TO WORK WITH BEFORE THEY HAD TO DRAW THEIR MAPS, THAT THEY WOULD BE FRUSTRATED IF WE GAVE THEM THIS WORKSHOP AND THEY'D BE ALL EXCITED ABOUT DRAWING MAPS AND THEN WE
[01:40:03]
WOULDN'T HAVE ANY DATA FOR THEM TO WORK WITH.SO THAT WAS THE TIMING OF THOUGHT BEHIND THAT.
LET ME INTERJECT, I THINK UNLESS THERE'S ANOTHER COMMENT NOT RELATING TO THE SCHEDULING FROM ANOTHER COMMISSIONER, THAT WE CAN MOVE ON TO THE LAST ITEM ON THE AGENDA.
ARE WE ALL OK WITH THAT? I HAVE ANOTHER QUESTION FOR THE DEMOGRAPHER.
UM, WHAT'S THE GRANULARITY OF THE DATA AVAILABLE TO YOU? IS IT BY PRECINCT OR BY RESIDENTS OR WHAT? THE SMALLEST UNIT OF GEOGRAPHY FROM THE CENSUS IS CENSUS BLOCK.
AND NOT ALL OF THE DATA IS PROVIDED TO US IN CENSUS BLOCK, BUT WE DISAGGREGATE IT TO THE CENSUS BLOCK LEVEL.
SO THE RAW DATA AVAILABLE TO US WILL BE BY CENSUS BLOCK.
AY OTHER QUESTIONS FROM THE COMMISSIONERS? ONE QUICK ONE? AGAIN, NOT REGARDING SCHEDULE.
MAY WE PLEASE HAVE A COPY OF THE BUDGET FOR THE PROCESS? WE DO HAVE A BUDGET THAT WAS APPROVED FOR THE OUTREACH PLAN THAT WE CAN GET YOU A COPY OF AND ALSO WHAT WAS PROVIDED FOR THE DEMOGRAPHER, THAT IS THE BUDGET.
AS FAR AS THE ACTUAL COMMISSION, THE COMMISSION DOES NOT HAVE A BUDGET.
IT IS SIMPLY THE TOOLS THAT WERE NECESSARY TO BE ABLE TO DO ALL OF THIS.
SO I CAN PROVIDE YOU WITH A COPY OF THAT.
I'M NOT INTERESTED IN US HAVING OUR OWN BUDGET, I UNDERSTAND THAT'S NOT HOW THE CITY IS GOING ABOUT DOING THIS, BUT WHAT I WOULD LIKE TO KNOW IS WHAT THE BUDGET IS FOR THE ENTIRE PROCESS, INCLUDING STAFF HOURS AND TIME AND COSTS, WHAT'S BEEN BUDGETED.
I UNDERSTAND THERE'S A RANGE OF THIRTY THOUSAND DOLLARS TO NINETY THOUSAND DOLLARS FOR THE ENTIRE PROCESS.
I THINK IT WOULD BE REALLY GREAT FOR A COMMISSION TO BE INFORMED OF THAT.
I KNOW SOME OF IT IS THE FEES FOR THE DEMOGRAPHER.
I KNOW SOME OF IT IS MAKING COPIES OF THE COPY MACHINE.
BUT WHATEVER IT IS, I THINK THAT'S FISCALLY RESPONSIBLE PIECE OF INFORMATION THAT WOULD GO WITH OUR ROLE.
WE'RE PUZZLING OVER HERE A LITTLE BIT, COMMISSIONER, NOT TRYING TO BE, UM...
I'M NOT SURE THAT OUR BUDGET DOES IT IN THE [INAUDIBLE] THAT YOU'RE DESCRIBING WHEN WE TAKE MATTERS TO CITY COUNCIL.
THEY SEE SOMETHING LIKE I BELIEVE YOU SAW ON SOME OF YOUR STOCK REPORTS WHERE THERE'S A FISCAL ANALYSIS WHERE WE MIGHT ESTIMATE HOW MUCH IT WOULD COST TO DO SOMETHING.
I'M LOOKING AT ONE OF THE STAFF REPORTS NOW TO SEE IF IT'S ON THERE.
SO THERE IS A FISCAL ANALYSIS.
AND OF COURSE, WE HAVE THE CITY BUDGET THAT'S AVAILABLE ON THE CITY'S WEBSITE.
BUT I'M NOT SURE WITHOUT LOOKING WHETHER THERE'S A LINE ITEM THAT SAYS REDISTRICTING IN TERMS OF, UM, YOU KNOW, THE STAFFING RESOURCES OR WHATEVER, WE DO ESTIMATE HOW MUCH THAT IS GOING TO BE.
BUT I KNOW FOR MYSELF, FOR INSTANCE, I'M NOT GOING TO GO BACK TONIGHT AND WRITE DOWN ANYWHERE THAT I SPENT X HOURS WITH THE REDISTRICTING COMMISSION.
I'M JUST EXPECTED TO DO THIS AS PART OF MY WORK.
AND I BELIEVE THAT'S THE CASE FOR THE OTHER CARLSBAD STAFF MEMBERS HERE AS WELL.
IS THERE A LINE ITEM IN THE CITY BUDGET WHERE THE FUNDS TO PAY FOR THIS PROCESS COME FROM? CAN YOU AT LEAST TELL US THAT? WHAT LINE ITEM IN THE CITY BUDGET? IS IT GENERAL FUNDS? IS IT A SPECIFIC FUND? WHAT IS IT THAT--I BELIEVE IT, AND PLEASE FORGIVE ME FOR INTERRUPTING.
UM, I BELIEVE IT WOULD BE COMING OUT OF THE GENERAL FUND, AND I.
AND I DON'T MEAN TO SOUND, YOU KNOW, UNINFORMED, IT'S JUST I WOULD HAVE TO LOOK AT THE BUDGET MYSELF TO SEE IF I CAN FIND IT FOR YOU TO SEE IF THERE'S ANYTHING SPECIFIC OR IF IT'S JUST, YOU KNOW, ROLLED UP INTO A LARGER ITEM.
ANY FURTHER QUESTIONS FROM THE COMMISSIONERS FOR MS. T? HEARING NO FURTHER QUESTIONS, I THINK WE ARE READY TO MOVE ON TO
[5. DISCUSSION OF INDEPENDENT REDISTRICTING COMMISSION MEETING SCHEDULE - Review and adopt a resolution approving the meeting schedule as proposed by National Demographics Corporation Senior Consultant Shalice Tilton. (Staff Contact: Faviola Medina, City Clerk’s Department)]
ITEM FIVE ON THE AGENDA WHICH IS DISCUSSION OF OUR REDISTRICTING COMMISSION[01:45:03]
MEETING SCHEDULE.I'D LIKE TO LEAVE THIS SLIDE UP FOR US TO LOOK AT IN ADDITION TO THIS, WELL, WE MIGHT NEED THE SLIDE FOR THE SCHEDULE, WHICH I THINK IS THE VERY LAST PAGE OF THE MEETING AGENDA FOR TODAY.
I'M SORRY, THE SUPPLEMENTAL MATERIALS IN THE PACKET, CORRECT.
ATTACHMENT AID TO THE RESOLUTION PROPOSED.
IS THAT SOMETHING THAT CAN ALSO BE PUT UP ON THE SCREEN FOR EVERYONE TO LOOK AT? THERE WAS NO PRESENTATION PUT TOGETHER FOR THAT PARTICULAR ITEM AS IT IS PROVIDED IN YOUR STAFF REPORT.
HOWEVER, THIS IS JUST A PROPOSED SCHEDULE, AND IF IT DOESN'T FIT YOUR CONCURRENCE OF THE COMMISSION, THEN IT IS SOMETHING THAT YOU CAN MODIFY.
IT WAS SUGGESTED BASED OFF OF JUST STAFF AVAILABILITY AND OTHER COMMISSION AND BOARDS THAT ARE ALSO CURRENTLY TAKING TIME HERE AT THE DAIS TO CONDUCT THEIR MEETINGS AS THEY ARE BEING HELD HERE.
ALSO, THESE PARTICULAR MEETINGS ARE IN ADDITION TO THE TIMELINE.
SO LET'S CONSIDER THE TIMELINE FOR THE PROCESS.
BUT THIS IS MORE OF FOR YOURSELVES.
IF YOU NEED ADDITIONAL ITEMS TO BE BROUGHT BACK TO YOU FOR DISCUSSION, THIS WOULD BE THE PLACE TO CONDUCT THEM.
AND IF WE DON'T HAVE SUFFICIENT LIKE LET'S SAY WE DO ADOPT THIS OR YOU DO ADOPT THIS SCHEDULE AND THERE ARE NOT ENOUGH AGENDA ITEMS PROPOSED OR THERE ARE NOT SUGGESTED ITEMS BY STAFF OR THE COMMISSION TO BRING BACK AT ANY OF THESE REGULAR SCHEDULED MEETINGS FOR THE COMMISSION TO DISCUSS AND YOU CAN CANCEL THOSE AS WE MOVE FORWARD IN TIME.
THIS IS JUST TO SET SOMETHING LIKE A STANDARD SCHEDULE FOR YOU TO HAVE THAT FORUM TO DISCUSS THINGS THAT YOU'D LIKE MORE INFORMATION ON.
OK, SO PERHAPS IT MIGHT BE WORKABLE IF WE ALL AGREE ON THE COMMISSION TO ADOPT THE DATE FOR, SAY, THE NEXT MEETING OR THE NEXT TWO MEETINGS AND THEN LEAVE THE PROPOSED SCHEDULE FOR SOMETHING TO BE, YOU KNOW, THE REST OF THE PROPOSED SCHEDULE FOR SOMETHING TO BE RECONSIDERED AT A LATER DATE, IS THAT WORKABLE OR IS IT BETTER FOR STAFF TO HAVE THE DATE SET? I BELIEVE IT'S BETTER FOR BOTH THE PUBLIC AND STAFF JUST BECAUSE THEN THEY WOULD BE AWARE THAT THERE IS A MEETING AND THEY CAN MAKE ARRANGEMENTS TO ATTEND THOSE IN THE FUTURE IF MODIFICATIONS NEED TO BE MADE AS IT GETS CLOSER TO THOSE DATES, YOU CAN MAKE THE CHANGES.
OR IF YOU ALREADY SEE DATES THAT DON'T WORK FOR THE COMMISSION, IT IS AT THIS TIME APPROPRIATE TO MAKE THOSE SUGGESTED CHANGES.
SO IT REALLY IS UP TO THE COMMISSION TO DECIDE WHAT WOULD BE MOST APPROPRIATE FOR CONDUCTING ANY OF YOUR COMMISSION BUSINESS.
OK, PERHAPS LET'S START WITH GOING THROUGH THE PROPOSED SCHEDULE DATES INDIVIDUALLY.
THE FIRST ONE I NOTICED WAS, FOR EXAMPLE, THE FIRST PROPOSED MEETING OR THE NEXT PROPOSED MEETING SINCE THIS IS THE FIRST ONE IS THURSDAY, AUGUST 26.
THAT'S ALSO A DATE THAT YOU HAVE FOR ONE OF THE VIRTUAL PUBLIC MEETINGS.
IS THAT A CONFLICT? I BELIEVE THE INTENT WAS THAT YOU COULD HAVE, UM, THE MEETING FIRST AT 4:00 P.M.
THAT'S WHY IT'S A LITTLE EARLIER.
ALSO, ALL OF THESE ARE A LITTLE EARLIER IN THE DAY.
AND THEN THE VIRTUAL PUBLIC MEETINGS WOULD TAKE PLACE AT A DIFFERENT TIME.
WE DON'T HAVE A SET VIRTUAL PUBLIC MEETING TIME ON THE SCHEDULE PROVIDED.
AND AGAIN, AS YOU MENTIONED, THE VIRTUAL PUBLIC MEETINGS ARE SOMETHING THAT WE SHOULD NOT ATTEND AS A COMMISSION BECAUSE OF THE BROWN ACT ISSUES.
A MAJORITY OF YOU CANNOT ATTEND; DOESN'T MEAN THAT SOME OF YOU COULDN'T ATTEND, BUT I ALSO WANTED TO BE SURE THAT THE COMMISSION UNDERSTOOD THAT THEY WOULD BE STREAMED.
IT'S NOT LIKE, WE WOULDN'T WANT YOU TO SEE THEM OR ANYTHING LIKE THAT.
AND ALSO MY UNDERSTANDING IS THAT THOSE MEETINGS ARE REALLY TO INTRODUCE THE PUBLIC TO THE PROCESS, MUCH LIKE, UM, OR NOT UNLIKE THE INTRODUCTION THAT'S BEING GIVEN TODAY.
VERY GOOD AND ON THE LET'S LOOK FOR A MINUTE AT THE SLIDE, THE CITY OF CARLSBAD PROPOSED TIMELINE SLIDE THE ONLY TWO MEETINGS ON THIS THAT ARE PER SAY COMMISSION MEETINGS
[01:50:03]
ARE THE ONES MARKED FIRST PUBLIC HEARING AND PUBLIC HEARING NUMBER TWO.CORRECT? YEAH, AND I'M GOING TO HAVE TO DEFER TO MS. MEDINA ON THE TIMING DIFFERENCES, BUT THE, UH, THE PUBLIC HEARINGS DO HAVE TO BE IN FRONT OF THE COMMISSION.
THOSE DO HAVE TO BE COMMISSION MEETINGS.
I WILL ACTUALLY DEFER THAT QUESTION TO [INAUDIBLE], AS I BELIEVE SHANNON, BUT THAT PARTICULAR MEETING IN THE SCHEDULE.
ARE YOU SPEAKING ABOUT THE NOVEMBER 13TH MEETING.
YEAH, BECAUSE WITH SEPTEMBER 23RD, THE DATES ON ON THE SLIDE AND ON THE PROPOSED SCHEDULE COINCIDE.
SO YES, MY QUESTION IS WE HAVE NOVEMBER 13 ON THE SLIDE FOR PUBLIC HEARING NUMBER TWO.
AND THERE'S A COMMISSION MEETING SCHEDULED HERE FOR NOVEMBER 18.
YEAH, I HAD FLAGGED THAT TOO AND I DON'T HAVE THAT ANSWER AS TO WHY THE ONE ON THE SLIDE WOULDN'T BE THE 18TH.
THE ONLY EXPLANATION WOULD BE THAT, AS YOUR CITY ATTORNEY POINTED OUT, IT COULD BE THE AVAILABILITY OF DEMOGRAPHERS FOR THAT DATE, AND THAT WOULD BE ONE OF THOSE WHERE YOU HAVE ON THAT NOVEMBER 13TH, IT'S FEEDBACK ON THE DRAFT MAPS.
SO IT COULD BE THAT THIS MEETING SCHEDULE, YOU COULD CHANGE IT TO THE 13TH, BUT I DO SEE THAT SHANNON KELLY, WHO IS PART OF THE NDC TEAM THAT HELPED PUT TOGETHER THE PUBLIC HEARINGS AND WILL BE HELPING TO PRESENT THOSE DRAFT MAPS, LET ME KNOW THAT IS THE AVAILABILITY OF A DEMOGRAPHER TO BE HERE TO WALK YOU THROUGH THE DRAFT MAPS.
AND THE 13TH IS THE DAY THAT SHE CAN BE HERE? THAT'S WHAT SHE IS JUST PAYING ME TO SAY.
SO I DON'T KNOW IF THERE'S A POSSIBILITY TO COMBINE THAT 18TH WITH THE 13TH.
THAT WAS GOING TO BE MY SUGGESTION IF THAT IF THE COMMISSION AGREES TO HAVE A MEETING ON THE 13TH INSTEAD OF THE 18TH.
YEAH, I BELIEVE THAT ONE IS A SATURDAY MEETING AS WELL.
13TH IS A SATURDAY? YEAH, IT GETS REALLY TRICKY WITH THE THANKSGIVING HOLIDAY TRYING TO GET THOSE IN THERE WHERE YOU'D BE ABLE TO START TO SEE AND WORK WITH THOSE MAPS.
OTHERWISE, AND IF WE'RE GOING TO CONSIDER SCHEDULING OUR COMMISSION, NOVEMBER MEETING FOR THE 13TH, IS THERE A PARTICULAR TIME OF DAY WHEN THE DEMOGRAPHER HAS TO BE HERE SO THAT, FOR EXAMPLE, WE'RE NOT AS A COMMISSION PICKING THE TIME OF DAY WHEN SHE CAN'T BE HERE? I DON'T BELIEVE THERE'S A RESTRICTION ON THE TIME OF THAT SATURDAY.
I ALSO DO WANT TO ADD JUST REALLY QUICKLY WITH THE DIFFERENCE BETWEEN THE 13TH AND THE 18TH, THE 18TH IS MORE ONCE AGAIN A STANDING COMMITTEE FOR YOU TO CONDUCT YOUR BUSINESS OUTSIDE OF IT.
AND THE NOVEMBER 13TH IS A PUBLIC HEARING DATE WHERE WE WILL BE SPECIFICALLY SOLICITING THAT TYPE OF EDUCATION OR CONTINUING EDUCATION FOR COMMUNITY FEEDBACK AND DISCUSSING AND REVIEWING DRAFT MAPS.
IT'S VERY SPECIFIC TO THAT PROCESS IN THE REDISTRICTING.
THESE MEETINGS THAT YOU FIND IN THE ITEM WE'RE CURRENTLY DISCUSSING ARE MORE FOR YOU AS FAR AS IF YOU HAVE ANY QUESTIONS THAT WE NEED TO ADDRESS FOR YOU OR AMONG YOURSELVES.
I THINK THAT'S WHY THERE IS LIKE, THERE'S TWO MEETINGS THAT ARE PROPOSED.
ONCE AGAIN, YOU DON'T HAVE TO KEEP THE NOVEMBER 18TH MEETING IF YOU DON'T WANT THAT MEETING.
YOU DON'T HAVE TO HAVE ANY MEETINGS MONTHLY IF YOU DON'T WANT TO HAVE THEM.
IT'S JUST A GOOD IDEA TO KIND OF HAVE THE SCHEDULE IN PLACE SO WE CAN GIVE THE PUBLIC ENOUGH TIME.
I KNOW WE USUALLY ASK FOR ABOUT THREE WEEKS NOTICE IN ADVANCE SO THAT WE CAN NOTIFY THE PUBLIC APPROPRIATELY AND THEY CAN MAKE ARRANGEMENTS TO ATTEND.
SO IF WE DO NEED TO CANCEL THEM OR EVEN SET THEM, THAT'S KIND OF WHY WE'RE PROPOSING THIS AT THIS TIME.
THE PUBLIC HEARING TIMELINE IS MORE OF, I WOULD SAY, THE PUBLIC INVOLVEMENT PIECE WHERE THOSE MEETINGS WERE SET TO HELP GUIDE THE PUBLIC IN PROVIDING THEIR INPUT TO YOU.
SO THAT'S KIND OF I'M TRYING TO DIFFERENTIATE THE TWO.
SO IT'S A LITTLE BIT MORE CLEAR IN YOUR DECISION TO EITHER ADOPT, UH, REGULAR MEETINGS, SCHEDULE FOR YOURSELVES TO HAVE THESE REGULAR MEETINGS AND HAVE THAT FORMAT TO SPEAK.
[01:55:01]
AND THEN THE TIMELINE IS A LITTLE BIT SEPARATE WHERE THOSE WERE SUGGESTED TO KEEP THE PROCESS GOING AS FAR AS INPUT.THAT CLARIFIES MY QUESTION AS TO WHETHER WE'RE BEING ASKED TO ADOPT THIS IN ADDITION TO THE PUBLIC HEARING DATES.
SO I HAVE A QUESTION, UM, BECAUSE I'M CONFUSED WITH ALL THESE DATES WE'VE GOT.
I CAN SEE CLEARLY WHAT WE HAVE HERE ON OUR PROPOSED TIMELINE.
IT WAS MY UNDERSTANDING THE AUGUST TWENTY FIFTH AND SIXTH WAS VIRTUAL.
BUT NOW MICHAEL IS SAYING THERE IS A TWENTY FIFTH THAT IS A COMMISSION MEETING.
IS THAT CORRECT? I DON'T HAVE THAT ONE--26TH IS ON THE PROPOSED SCHEDULE.
FOR COMMISSION? YEAH, I DON'T HAVE THAT ONE.
DO ALL THE COMMISSIONERS OR ANY OF THE OTHER COMMISSIONERS HAVE THIS.
IT'S NOT ON THE AGENDA, PER SAY, BUT IN THE MATERIALS THAT STAFF EMAILED TO US EARLIER TODAY.
I CAN TRY TO BRING THAT UP FOR YOU.
SO IT'S PAGE THREE ON ITEM FIVE.
CORRECT, THAT'S WHAT I'M LOOKING AT.
IT'S THE VERY END OF THE PACKET, THE LAST PAGE OF THE PACKET, I'M GOING TO TRY TO BRING UP THAT FOR YOU FROM THE PACKET.
IN THE MEANTIME, I HAVE A COMMENT ABOUT THE WAY THIS IS ALL LAID OUT.
IT SEEMS TO ME THAT IT WOULD BE A NICE APPROACH TO HAVE A TIME FOR US TO REGROUP AND CONSIDER THINGS THAT PERHAPS HAPPENED IN A SEPARATE PUBLIC MEETING.
I CAN SEE AN ADVANTAGE TO THAT.
I [INAUDIBLE] MEDINA, CLARIFIED IT FOR US THAT WERE THAT WERE BEING ASKED TO DO BOTH LIST A AND B, SO TO SPEAK.
YEAH, AND IF I MAY INTERJECT FOR A MOMENT, I AM SEEING COMMISSIONER ASHTON'S BECAUSE THE TWO TIME FRAMES ARE IN TWO SEPARATE DOCUMENTS, I'M SEEING WHY THERE'S A QUESTION.
IT MAY BE THAT IF THERE ARE CHANGES THAT NEED TO BE MADE TO THE SCHEDULE THAT HAS THE PUBLIC HEARINGS IN THEM, THAT MIGHT THAT MIGHT HAVE TO BE BROUGHT BACK.
SO ITEM NUMBER FOUR WAS NOTICED AS A RECEIVE A PRESENTATION ITEM.
WHEREAS THIS ONE THAT YOU HAVE IN FRONT OF YOU NOW, AS NOTICED AS A RECEIVE AND DISCUSS AND ADOPT, IF THAT'S WHAT YOU WANT TO DO ITEM.
SO WE MAY NEED TO ON THE PROPOSED TIMELINE IF YOU WANT TO MAKE ADJUSTMENTS TO THAT, WE MAY HAVE TO BRING THAT BACK TO YOU AT YOUR WHATEVER THE NEXT MEETING IS THAT YOU ESTABLISH SO THAT YOU CAN MAKE OFFICIAL ADJUSTMENTS TO THOSE MEETINGS AS WELL.
IT SOUNDS LIKE AMONG OTHER THINGS THAT WE WILL HAVE TO SET, PERHAPS STAFF WILL RECOMMEND OR COORDINATE AND WE WILL SET, FOR EXAMPLE, THAT THE TIME FOR THE FOR THE PUBLIC HEARINGS.
IF WE'RE GOING TO CONTINUE TO HAVE PUBLIC HEARINGS ON THOSE DATES, SO PERHAPS LET'S MAKE THIS A MINUTE MOTION TO BRING THAT BACK FOR THE NEXT SCHEDULED MEETING.
MAY I ADD ONE THING BEFORE WE GET A SECOND ON THAT MOTION? I DID WANT TO JUST STRESS THAT THIS TIMELINE WAS PROPOSED BASED OFF THE TIME THAT WE HAVE LEFT IN THE PROCESS.
AND SO WE ARE ALREADY ON A TIME CRUNCH AS IT IS.
AND I JUST WANTED TO MAKE EVERYONE AWARE THAT IT'S BASED OFF OF AVAILABILITY NOTICING.
AND AS SUCH AS ONCE AGAIN, THE DEMOGRAPHER MENTIONED, WE GET CERTAIN DATA AT CERTAIN POINTS IN TIME AND WE NEED TO MAKE SURE THAT WE ARE ABLE TO PROVIDE THE OUTREACH TO THE COMMUNITY THAT IS NEEDED TO GET THAT PUBLIC INPUT IN TIME SO THAT YOU GUYS CAN PROCEED IN THE PROCESS.
SO I JUST WANTED TO TOUCH UP ON THAT.
UM, BUT COMMISSIONER, GO AHEAD.
I THINK THAT I MEAN, OBVIOUSLY THAT'S A VERY GOOD POINT.
IF WE HAVE PUBLIC HEARINGS WHERE THE PUBLIC IS GOING TO HEAR FROM THE DEMOGRAPHER, OBVIOUSLY IT NEEDS TO BE SOME TIME WHEN THE DEMOGRAPHER COULD BE HERE THAT HOPEFULLY GOES WITHOUT SAYING.
IS THIS THE TIME WHERE I COULD ASK A QUESTION ABOUT THE SCHEDULE AS WELL?
[02:00:01]
OR IS THERE ABOUT MOTION--ABOUT THE SCHEDULE? THE SCHEDULE, YES.WHICH ONE? THE ONE ON THE RIGHT? WELL, THE ONE ON THE LEFT HAS NOT BEEN ACTUALLY FULLY DISCUSSED EITHER.
THIS IS THE TIME TO DO THAT AS WELL.
AGENDA FOR THE NEXT MEETING BECAUSE IT'S NOT ON THE AGENDA FOR THIS ONE.
AM I CORRECT ABOUT THAT? YEAH.
SO AS I'M SEEING THE TWO TIMELINES SIDE BY SIDE, I DO HAVE A BETTER UNDERSTANDING OF COMMISSIONER ASHTON'S CONCERNS AND THAT THE WHEREAS THE SECOND ONE IS BEING PROPOSED FOR ADOPTION, THE FIRST ONE WAS JUST TO RECEIVE A PRESENTATION.
AND IN THE NOTICE THING, WE DIDN'T INDICATE, YOU KNOW, DISCUSSION AND ADOPTION OF ANYTHING THAT WAS REALLY SUPPOSED TO BE AN OVERVIEW, BUT I SEE LAYING SIDE BY SIDE WHERE THERE'S CONFUSION AND WHERE YOU WANT TO BE CLEAR ON WHAT WHAT DATES AND TIMES YOU WANT TO MEET.
SO IT COULD BE AS FOR THOSE MEETINGS THAT ARE INCLUDED IN THE ITEM NUMBER FOUR TIME, IF WE NEED TO MAKE ADJUSTMENTS TO THEM, I THINK WE DO HAVE TO BRING BACK AN ITEM THAT ALLOWS THAT IS NOTICED AS AN ITEM WHERE YOU'RE GOING TO BE DISCUSSING AND MAKING CHANGES, UM, AT YOUR WHATEVER THE NEXT MEETING IS THAT YOU SET.
ALSO TYPICALLY PUBLIC HEARINGS, DO YOU HAVE TO BE SET? AND THE ITEM NUMBER FIVE THAT'S IN FRONT OF YOU DOESN'T LIST THE PUBLIC HEARINGS.
SO THERE ISN'T A WAY I MEAN, I GUESS UNLESS WE WANT TO MAKE.
I GUESS UNLESS WE WANT TO INCORPORATE THE ITEM NUMBER FIVE TIMELINES INTO YOUR REGULAR MEETINGS SCHEDULE BECAUSE THEY CAN MAKE ADJUSTMENTS TO THEIR REGULAR MEETINGS SCHEDULE, I GUESS WE CAN DO IT IF YOU WANT TO.
BUT WE DO NEED TO SEE THEM SIDE BY SIDE IF WE WANT TO, UM, FIGURE OUT WHEN YOU WANT TO MEET, MEET AND WHEN YOU WANT TO HAVE YOUR HEARINGS AND PUT THAT ALL IN ONE SCHEDULE AND HAVE THE COMMISSION ADOPT THAT SCHEDULE, IF THAT'S SOMETHING THAT YOU'RE ABLE TO COME TO A CONSENSUS ON TONIGHT.
OK, LET ME ASK ONE PROCEDURAL QUESTION THAT I KNOW YOU COVERED WAY BACK NEAR THE BEGINNING OF THIS MEETING.
WHAT'S THE LEAD TIME THAT WE NEED TO HAVE TO ADOPT THE SCHEDULE OF PUBLIC HEARINGS AND FINALIZE THAT TO GIVE SUFFICIENT NOTICE TO THE PUBLIC? I BELIEVE THERE IS A FIVE DAY NOTICE PERIOD ON PUBLIC HEARINGS.
IS THAT CORRECT, MS. MEDINA? I THINK IT'S LIKE A FIVE DAY NOTICE ON PUBLIC HEARINGS.
BUT I DO THINK THE ITEM IN FRONT OF YOU IS TO SET YOUR SCHEDULE.
SO I THINK WE CAN PROBABLY DO THIS.
I JUST SEE THAT, YOU KNOW, THERE'S UNLESS YOU LOOK AT THEM SIDE BY SIDE, YOU CAN'T REALLY SEE WHAT YOU'RE COMMITTING TO.
DID EXPLAIN, HOWEVER, IS THERE IS A MINIMUM NUMBER OF PUBLIC HEARINGS THAT YOU DO HAVE TO HOLD, AND THAT NUMBER IS FOUR.
AND THEY HAVE TO BE, UM, AND PLEASE FEEL FREE TO JUMP IN AND CORRECT ME IF I'M WRONG, BUT THEY DO ALSO HAVE TO BE SET AT DIFFERENT TIMES, LIKE, YOU KNOW, AFTER SIX ON WEEKENDS, THINGS TO ALLOW THE MAXIMUM PUBLIC PARTICIPATION.
SO THAT'S WHAT MS. MEDINA WAS SPEAKING ABOUT WHEN SHE WAS SAYING THAT WERE TRYING TO MAKE A PROPOSAL THAT WOULD ALLOW US TO MEET THE STATUTORY REQUIREMENTS OF THE NUMBER OF PUBLIC MEETINGS YOU'RE SUPPOSED TO HOLD, THE DIFFERENT TIME FRAMES YOU'RE SUPPOSED TO HOLD THEM AND STILL GIVE YOU TIME TO COME UP WITH THE FINAL MAP BEFORE YOUR APRIL DEADLINE.
CAN I ADD SOMETHING IN HERE TO.
THE TIMING OF OUR COMMISSION MEETINGS.
MIGHT BE QUITE PRACTICAL IF THEY COINCIDED JUST AFTER THE VARIOUS MEETINGS THAT ARE ON THE CITY'S SCHEDULE SO THAT WE CAN BEGIN WORKING WITH WHATEVER INFORMATION IS GATHERED AS SOON AS POSSIBLE RATHER THAN LIKE IF WE HAVE ONE ON THE SAME DAY, WHO KNOWS THAT WE'LL BE ABLE TO, PRACTICALLY SPEAKING, WORK WITH THE INFORMATION THAT WAS COLLECTED ON THAT SAME DAY, BUT WITHIN A TIMEFRAME THAT'S REASONABLE FOR HAVING THAT INFORMATION AVAILABLE TO US SO WE CAN BEGIN OUR WORK, I THINK THE SCHEDULE AS I'M LOOKING AT IT HERE PROVIDES FOR THAT BECAUSE WE HAVE A FOLLOW UP IN OCTOBER AFTER THE FIRST PUBLIC HEARING.
IN NOVEMBER, WE HAVE A FOLLOW UP THAT'S ON THE PROPOSED [INAUDIBLE] IT'S FIVE DAYS AFTER THE SECOND PUBLIC HEARING.
AND I MEAN, THAT'S PROBABLY THE LATEST YOU CAN HAVE IT BECAUSE WE DON'T NECESSARILY
[02:05:01]
WANT TO BE INTERFERING WITH PEOPLE'S THANKSGIVING WEEKS.SO, I MEAN, THE TIMING OF THOSE SEEMS FINE WITH ME.
SO I THINK ONE WAY THAT THE COMMISSION MIGHT BE ABLE TO ADDRESS THE PROBLEM TONIGHT IS IF YOU ADDED THE PUBLIC HEARINGS, I THINK THOSE ARE AS WE'RE SCROLLING THROUGH, IF YOU ADDED THE PUBLIC HEARINGS TO YOUR REGULAR MEETING SCHEDULE, THOSE WOULD BECOME BECAUSE I KNOW THAT WE'RE ACCUSTOMED TO REGULAR MEETINGS BEING, YOU KNOW, THE SECOND TUESDAY OF WHATEVER, BUT IT DOESN'T HAVE TO GO THAT WAY.
A REGULAR MEETING IS THE MEETINGS THAT YOU SET.
SO YOU CAN IN ADDITION TO THE SORT OF COMMISSION MEETINGS THAT YOU'RE TALKING ABOUT, IF YOU CAN INSERT YOUR FOUR PUBLIC HEARINGS WHERE YOU WANT THEM AND THEN AND THE TIMES THAT YOU WANT THEM AND ADOPT THAT, THAT WOULD BECOME YOUR REGULAR MEETING SCHEDULE.
OK, AS FAR AS THE PUBLIC HEARINGS SCHEDULED, UNLESS THERE'S SOME SEVERE CONFLICT THAT FOLKS HAVE HERE, THOSE NEED TO FIT IN WITH THE SCHEDULE OF THE DEMOGRAPHER AND ANY OTHER STAFF PEOPLE THAT NEED TO BE HERE.
SO THAT'S OBVIOUSLY SOMETHING WE NEED TO TAKE INTO CONSIDERATION.
WHEN EXACTLY IS OUR NEXT MEETING? IS IT AUGUST TWENTY SIX AT FOUR P.M.? THAT'S WHAT THE PROPOSAL IS, YEA.
OK, AND WE NEED TO HAVE A QUORUM.
I JUST NEED TO TELL YOU, I CAN'T BE HERE ON THAT DATE.
I THOUGHT WHEN WE SAID IT WAS VIRTUAL.
BUT THAT WAS FOR THE TWENTY FOURTH AND TWENTY FIFTH.
AND TO JUST SPEAK TO THE VIRTUAL OR IN PERSON METHOD CURRENTLY, AS I MENTIONED TO YOU, WHICH IS WHY YOU ALL ARE WEARING MASKS TODAY, GUIDELINES HAVE CHANGED AND WE ARE ANTICIPATING ON THESE MEETINGS BECOMING VIRTUAL UNLESS WE HAVE DIFFERENT GUIDANCE, GUIDANCE CHANGES, I BELIEVE, EVERY COUPLE OF WEEKS.
SO AS THAT HAPPENS, WE WILL BE ACCOMMODATING WHAT THE GUIDELINES ASK US TO FOLLOW.
SO WE DO HAVE ANOTHER LITTLE WRENCH TO THROW IN THE MIX TO CONSIDER.
BUT I BELIEVE AS OF RIGHT NOW, AS OF CURRENT GUIDELINES, WE WILL BE HAVING THAT FIRST MEETING VIRTUALLY.
CAN YOU GIVE US THE CALENDAR WITH BOTH OF THESE DATES ON THEM TRYING TO DO THAT RIGHT NOW.
I BELIEVE SHE'S WORKING ON THAT RIGHT NOW.
BUT NONE OF US HAVE A PRINTOUT RIGHT NOW.
AND IT WOULD BE REALLY NICE TO HAVE A CALENDAR THAT IN ANY FORMAT YOU WOULD LIKE.
BUT SO IT'S ALL ON ONE SHEET, NOT ON THE SCREEN, WHICH I DON'T HAVE ANY UNLESS I TAKE A SCREENSHOT OF IT.
I THINK TOO, WHETHER YOU DECIDE YOUR FINAL MEETING SCHEDULE TONIGHT OR ANOTHER NIGHT, I THINK ONCE IT IS DECIDED, IT WILL BE POSTED PROMINENTLY ON YOUR REDISTRICTING COMMISSION WEBSITE.
MAY I ASK IF WE'LL HAVE AN OPPORTUNITY TO ADD ANY ADDITIONAL MEETINGS WITH THE PUBLIC TO THE EXISTING SCHEDULE, EVEN ONE? CAN WE GET ON EVEN ONE MORE ON THERE? A WORKSHOP OR A PUBLIC WORKSHOP WOULD BE GREAT, SOMETHING WHERE THERE COULD BE MORE INTERACTION OR DISCUSSION BACK AND FORTH, ANYTHING.
IS THAT FOR NEXT MEETING OR IS THAT TONIGHT? BECAUSE WE'RE LOOKING AT A SCHEDULE AND--THAT SOUNDS LIKE SOMETHING FOR AN AGENDA ITEM FOR THE NEXT MEETING AS FAR AS ADDING WORKSHOPS.
I BELIEVE I BELIEVE WHAT WE'RE LOOKING AT HERE IS A PROPOSAL TO VOTE ON A SCHEDULE FOR MEETINGS OF THE COMMISSION AND PUBLIC HEARINGS, WHICH ARE ALSO MEETINGS OF THE COMMISSION.
I'M SORRY, I DIDN'T MEAN TO CONFUSE THAT WITH THE MEETINGS FOR THE PUBLIC TO BE TRAINED AND INFORMED ABOUT THE PROCESS AND HOW TO USE THE MAP SOFTWARE AND ALL OF THAT, THAT IS WHERE I'D LIKE TO SEE SOME MORE MEETINGS.
AND I'M WONDERING IF WE CAN GET THAT TIMELINE FROM THE ENGAGEMENT PROCESS THAT WAS USED FOR THE PRESENTATION TO THE CITY COUNCIL.
THAT WAS QUITE HELPFUL TIMELINE.
I THINK, AND STAFF CAN CORRECT ME IF THIS IS INACCURATE, BUT I BELIEVE THAT IF WE WANT TO ADD THAT HAS TO BE AN AGENDA ITEM THAT'S PLACED ON OUR NEXT MEETING, WE CAN'T JUST ADD ITEMS TO THE AGENDA.
I WILL ADD TO THAT WITH THE OUTREACH PLAN THAT WE PROVIDED IN THE STAFF REPORT, WITH THE PACKET THAT WE PROVIDED YOU WITH.
WE HAVE A CERTAIN BUDGET THAT WERE GIVEN FOR THE OUTREACH, AND WITH THAT BUDGET, OUR COMMUNICATIONS TEAM HAS PROVIDED A SAMPLE SCHEDULE OF WHAT THAT WOULD LOOK LIKE
[02:10:04]
WITH THE BUDGET GIVEN.SO AS WE ADD THESE PROPOSED EXTRA, ONCE AGAIN, WE'RE ALREADY DOING MORE THAN THE MINIMUM REQUIRED.
AND IF WE DO WANT TO ADD MORE, THAT DOES COST MORE.
AND IT'S NOT IN THE BUDGET THAT WERE GIVEN.
WHERE WAS THAT DONE? THERE'S ONE EARLY ON AND THEN, YEAH, WHAT WAS THE EXTRA ONE? THE VIRTUAL MEETINGS ARE NOT THOSE ARE IN EXCESS OF THE REQUIREMENTS FOR THE REDISTRICTING PROCESS.
AND WITH THAT COMES THE OUTREACH THAT'S INVOLVED IN GETTING PEOPLE INVOLVED IN THOSE.
BUT I WILL LET OUR DIRECTOR OF COMMUNICATIONS SPEAK TO THAT A LITTLE BIT MORE.
IS THAT ENGAGEMENT CALENDAR, WHAT WAS PART OF THE PRESENTATION FROM OUR DEMOGRAPHIC? YES, IT WAS.
I THINK IT WAS IN THE AGENDA PACKET AND I THINK IT WAS PAGE TWO.
SO IT WILL BE IN THE PRESENTATION, IT WILL BE UPLOADED, BUT IT WAS ALSO SEPARATELY PRINTED OUT AND I THINK IT WAS ONE OF THE EARLY PAGES.
I HAVE--I BELIEVE THE COMMUNICATION PLAN THAT'S PART OF YOUR PACKET DOES HAVE THAT MORE VISUAL VERSION OF THE PUBLIC ENGAGEMENT.
THE ONE THAT WE PRESENTED TO THE CITY COUNCIL.
IS THE COMMUNICATION PLAN PART OF THE PACKET? IT'S EXHIBIT TWO IN THE STAFF REPORT.
IT'S IN THE AGENDA PACKET THAT WAS EMAILED TO US BY STAFF TODAY.
IT'S ALSO YOU CAN ACCESS IT THROUGH THE WEBSITE.
IF YOU JUST GO ON THE CITY'S WEBSITE AND THEN GO TO REDISTRICTING, THEN THE AGENDA PACKET WILL BE THERE.
AND THEN THIS PRESENTATION FROM TONIGHT WILL ALSO BE ADDED TO IT.
THE SCHEDULE IS IN THE PORTION OF THE AGENDA PACKET ON THE TOPIC OF THE OVERVIEW OF THE INDEPENDENT REDISTRICTING COMMISSION.
IT'S EXHIBIT ONE, PAGE TWO OF THAT PART OF THE PACKET.
IS IT POSSIBLE FOR US TO USE THE TOOL THAT YOU CREATED FOR COUNCIL, THE TIMELINE WITH THE MEETINGS AND SPREAD OUT HORIZONTALLY, THE GRAPHIC? IT WAS VERY VISUAL.
IT WAS VERY HELPFUL TO HAVE SOMETHING LIKE THAT BUT ADD YOUR BUSINESS MEETINGS.
BUT ALSO FOR YOUR OUTREACH, BECAUSE IF WE WANT TO TRY TO PLUG SOMETHING IN THERE, WE CAN SEE HOW IT AFFECTS THE ENTIRE TIMELINE BETWEEN NOW AND APRIL.
I THINK WE CAN DO SOMETHING AND STILL RESPECT THE TIMELINE.
YES, WE ACTUALLY HAVE THAT ALREADY.
JUST WAITING FOR YOUR PRESENTATION.
AND THAT WAS SOMETHING THAT WERE GOING TO PUT OUT FOR THE PUBLIC SO THEY CAN KIND OF SEE WHAT ARE ALL THESE MEETINGS AND WHAT ARE THEY FOR AND WHICH ONES ARE MORE INFORMATIONAL AND WHICH ONES ARE MORE HANDS ON AND WHICH ONES ARE OFFICIAL PUBLIC HEARINGS, WHICH ONES ARE BUSINESS MEETINGS? BECAUSE THERE ARE QUITE A LOT OF MEETINGS AND I THINK IT COULD BE CONFUSING FOR THE PUBLIC.
SO THAT WAS OUR PLAN TO HAVE SIMILAR TO WHAT YOU SAW WITH A LITTLE MORE DETAIL.
SO IT LOOKS LIKE WHAT YOU HAVE IN FRONT OF YOU NOW WOULD BE THE COMPLETE, UM, PROPOSED MEETING SCHEDULES THAT INCLUDE BOTH, UM, AS MS. RAY SAID, BUSINESS MEETINGS AS WELL AS PUBLIC HEARINGS.
LOOKS LIKE ONE OF THEM WOULD BE COMBINED.
SO THAT WOULD BE THE COMPLETE SCHEDULE.
UM, AND THEN IN TERMS OF THE I MEAN, IN TERMS OF THE CONTENT OF SOME OF THOSE BUSINESS MEETINGS, I DON'T KNOW WHAT THE COMMISSION EXACTLY HAS IN MIND IN TERMS OF OF WHAT EXTRA THINGS ARE.
BUT I'M WONDERING, AS THE COMMISSION WAS SPEAKING, WHETHER ON ONE OF THESE REGULAR MEETINGS, THERE WOULD BE AN OPPORTUNITY TO SEEK THE KIND OF INPUT THAT YOU'RE ASKING TO RECEIVE.
IN OTHER WORDS, NOT ADDING A MEETING, BUT USING A MEETING.
HOW DO THESE MEETINGS CORRELATE WITH THE INPUT THAT WE'RE GETTING FROM THE PUBLIC ON THE OUTREACH SCHEDULE? BECAUSE THE MOST PRACTICAL THING WOULD BE ABLE TO HAVE AN OUTREACH MEETING AND THEN FOLLOW UP WITH OUR MEETING.
SO IT LOOKS LIKE THAT THERE WOULD BE AT LEAST ONE OUTREACH MEETING BEFORE THE PROPOSED MEETING ON THE TWENTY SIXTH, AND THEN IT LOOKS LIKE THERE'S THE ONE COMBINED MEETING, A PUBLIC HEARING, BUT THEN IT LOOKS LIKE THERE'S AT LEAST ONE, UM, UH, SORT OF BUSINESS TYPE, UM, COMMISSION MEETING AFTER EVERY PUBLIC HEARING.
I'LL JUST MENTION AT THE RISK OF MAKING THIS MORE COMPLEX, BUT HOPEFULLY IT'LL PROVIDE A LITTLE BIT OF CONTEXT.
WE ALSO HAVE SOME ONLINE ENGAGEMENT PLANNED.
AND SO FOR THE MEETINGS AND FOR THE ONLINE ENGAGEMENT, WE HAVE THOSE MECHANISMS SET
[02:15:06]
UP.BUT IN TERMS OF WHAT SPECIFICALLY WE ASK THE PUBLIC AND WHAT EXACTLY THAT LOOKS LIKE, THAT WOULD BE SOMETHING CERTAINLY WE ALWAYS WANT TO GET THE INFORMATION THAT'S MOST USEFUL TO THE DECISION MAKERS.
AND SO I WOULD ANTICIPATE THAT WOULD BE SOMETHING THAT WE WOULD BE LOOKING TO USE.
WHAT INFORMATION FROM THE PUBLIC WOULD BE HELPFUL TO YOU IN MAKING THIS DECISION? AND WE HAVE THE FLEXIBILITY TO ASK THOSE QUESTIONS FOR YOU IN THE ONLINE SURVEYS, AS WELL AS THROUGH SOME OF THE PUBLIC MEETINGS.
THERE'S NO REASON WE COULDN'T SHAPE THE CONTENT SO THAT IT'S MOST USEFUL TO THE DECISION MAKERS.
THAT SEEMS LIKE A WORTHWHILE GOAL IS TO, YOU KNOW, IS TO BRING THAT TO US AT OUR MEETINGS, OTHER THAN THE PUBLIC HEARINGS, SO THAT WE'RE GETTING THAT AS WELL AS THE INPUT THAT WE GET AT THE PUBLIC HEARINGS.
SO I THINK AS YOU START TO GET INTO THIS, IF YOU'RE THINKING, WHAT ARE YOU CURIOUS ABOUT, WHAT WOULD BE HELPFUL TO YOU? WHAT DON'T YOU UNDERSTAND? AND THEN WE CAN HELP TRY TO GATHER THAT FOR YOU AND PACKET IT UP AND GIVE IT TO YOU SO THAT YOU CAN KIND OF DIGEST IT, DISCUSS IT.
AND I SEE THAT AS SORT OF AN ITERATIVE PROCESS BECAUSE WE HAVE MANY MEETINGS AND OPPORTUNITIES THROUGHOUT THE PROCESS.
AND YOU PROBABLY WILL HAVE DIFFERENT QUESTIONS AT DIFFERENT STAGES OF THE PROCESS.
SO WE'RE FLEXIBLE IN THAT WAY.
I WOULD LIKE TO SEE THAT SCHEDULE PLUGGED INTO THIS SCHEDULE AS WELL SO WE CAN SEE HOW THE ENTIRE TIMELINE INTEGRATES AND WE CAN REALLY TAKE ADVANTAGE OF THAT INFORMATION DYNAMICALLY AS IT COMES OUT.
AND BECAUSE WE MAY END UP HAVING MORE QUESTIONS BASED ON SOMETHING WE HEARD A PUBLIC INPUT MEETING, WHETHER IT'S VIRTUAL OR IN-PERSON OR WHATEVER.
I THINK ONLINE RESOURCES WOULD BE REALLY HELPFUL TO HAVE A REPORT ON EACH OF OUR MEETINGS, ANYTHING THAT CAME IN, YOU KNOW, THAT WE CAN POSSIBLY SEE AHEAD OF TIME BECAUSE WE'RE ON A TIMELINE, RIGHT? EXACTLY.
A WAY TO THINK OF IT MIGHT BE, YOU KNOW, YOU'RE KIND OF LOOKING AT THE VESSELS, YOU KNOW, AND THE SEQUENCING TONIGHT, AND THEN THERE'LL BE OPPORTUNITIES TO TALK MORE ABOUT THE CONTENT BECAUSE THE FIRST FOUR VIRTUAL MEETINGS, WE WILL BE SEEKING INPUT, BUT WERE MOSTLY JUST HELPING PEOPLE UNDERSTAND WHAT IS THIS PROCESS AND WHAT ARE ALL THESE DIFFERENT MEETINGS AND WHAT ARE ALL THE RULES AND WHAT ARE THE DIFFERENT WAYS THAT YOU CAN GET ENGAGED AND HOW CAN YOU HELP YOUR FRIENDS AND NEIGHBORS GET ENGAGED? SO IT'S MUCH MORE INTRODUCTORY FOR THESE FIRST MEETINGS.
SO YOU DO HAVE SOME TIME TO THINK ABOUT WHAT EXACTLY WOULD BE HELPFUL AS YOU START TO REALLY GET INTO THE MAPS AND THE DEMOGRAPHICS.
THIS IS THE ONLINE TOOL THAT WILL BE PRESENTED TO THE PUBLIC FROM NCC ON HOW TO DRAW MAPS .
WHICH ONE ARE WE USING? DO WE KNOW? I THINK THERE'S LIKE IF YOU COUNT THEM, THERE'S FOUR DIFFERENT TOOLS TO BE ALL DIFFERENT LEVELS FOR THE COMMUNITY.
SO WE'LL HAVE EVERYTHING FROM JUST REVIEW MAPS WHERE YOU CAN JUST LOOK AT THE EXISTING DISTRICTS.
YOU CAN LOOK AT THOSE CONCENTRATED MAPS THAT SHOW THE GEOGRAPHICAL CONCENTRATIONS OF THOSE VARIOUS SOCIOECONOMIC CATEGORIES.
THEN YOU'LL ALSO HAVE A PAPER MAP TOOL KIT WHERE SOMEONE ACTUALLY CAN PRINT OUT A PIECE OF PAPER.
THE CITY WILL HAVE PRINTOUTS AVAILABLE.
IF SOMEONE WANTS TO PICK ONE UP, YOU CAN JUST DRAW THE BORDERS.
THEN THERE'S AN EXCEL SPREADSHEET THAT GOES ALONG WITH THAT PAPER KIT.
IF YOU DON'T WANT TO DO THE MATH ON A CALCULATOR, YOU CAN USE THE EXCEL SPREADSHEET.
AND THE GREAT THING ABOUT THAT IS IT NOT ONLY SHOWS TOTAL POPULATION, IT ALSO GIVES INFORMATION ON THE CITIZEN VOTING AGE, POPULATION BY RACE AND ETHNICITY.
AND THEN THERE'S A DISTRICT R.
WHICH IS A REAL EASY, SIMPLE ONLINE PAINTBRUSH.
SO YOU ACTIVATE THE PAINT BRUSH AND JUST KIND OF PAINT IN THE CENSUS BLOCKS AND THAT WILL ONLY GIVE YOU THE POPULATION TOTALS.
AND THEN THERE IS THE MOST ROBUST MAGNITUDE ONLINE, WHICH YOU CAN ACTUALLY GET VERY GRANULAR AND DOWN TO ZOOM IN VERY CLOSELY THE LITTLE TINY CENSUS BLOCKS AND DRAW THE LINES.
AND YOU CAN EITHER START WITH A BLANK MAP OR YOU CAN START WITH THE EXISTING DISTRICTS AND TWEAK THOSE.
WHAT'S GREAT ABOUT THAT IS THAT THE PUBLIC CAN SHARE MAPS THAT THEY'VE DRAWN BEFORE THEY SUBMIT THEM.
SOME SAY, HEY, WHAT DO YOU THINK ABOUT MY MAP? AND THEY JUST LISTED ON THE LIST AND YOU OPEN IT UP AND OH, I LIKE IT, BUT I MIGHT WANT TO CHANGE THIS AND THIS.
AND THEN YOU CAN DO THAT WITH THAT ONLINE TOOL AND SUBMIT IT ONLINE.
THIS MAP, FOR EXAMPLE, HAS A LINK TO ONLINE TUTORIAL THROUGH YOUR WEBSITE AND IT GOES TO YOUTUBE TUTORIALS AND IT SHOWS YOU HOW TO DO THIS MAP PROCESS.
BUT I DON'T KNOW IF THE YOUTUBE PERSON IS AFFILIATED WITH YOUR COMPANY OR NOT.
[02:20:04]
IT'S CALLED BATMAN, SOMETHING OR OTHER.AND IT'S A WHOLE SERIES OF YOUTUBE VIDEOS THAT EXPLAIN HOW TO USE THIS.
AND SO, YEAH, I DON'T KNOW WHAT CONNECTIONS THE PUBLIC IS GOING TO FIND WHEN THEY GO LOOKING FOR HOW TO USE THE MAPS.
WHERE ARE THEY GOING TO GET THAT? IS THAT FROM THE 2017 PROCESS OR? IT DOESN'T SAY ON THIS PAPER THAT I PRINTED, I JUST WANTED AN EXAMPLE.
THE SOFTWARE HAS BEEN UPDATED SINCE IT WAS USED, SINCE THE SOFTWARE THAT WAS USED BY THE CITY IN 2017, IT'S UPDATED.
SO IT'S A LITTLE EASIER TO USE AND THERE ARE SOME BETTER TUTORIALS.
SO BUT THE BATMAN WAS ACTUALLY AN NDC EMPLOYEE FROM YEARS AGO BECAUSE THERE ARE ONLY A FEW VENDORS THAT PROVIDE THIS ONLINE REDISTRICTING MAPPING SOURCE.
THERE'S ESRI THAT PROVIDES ONE; THEIR COSTS ARE SOMETIMES QUADRUPLE WHAT CALIPER MAPTITUDE.
WE'VE ALWAYS USED CALIPER MAPTITUDE, THAT'S WHAT PROFESSIONAL DEMOGRAPHERS USE, AND WE'VE MADE ARRANGEMENTS FOR THEM TO HAVE A PUBLIC ACCESS.
IT'S NOT QUITE THE ROBUST ONE THAT WE USE AS DEMOGRAPHERS, BUT IT'S PRETTY ROBUST THAT THE PUBLIC CAN USE.
I DON'T KNOW IF THIS FITS IN REGARDING A CONVERSATION ABOUT INFORMATION AVAILABLE ON THE CITY WEBSITE FOR PUBLIC, THE CURRENT DISTRICT MAPS ARE UNDER CITY COUNCIL UNDER THE CITY COUNCIL TAB, NOT UNDER A REDISTRICTING PAGE OF ANY KIND.
AND I'M WONDERING IF WE COULD PULL A LINK TO THE CURRENT BECAUSE SOMETIMES PEOPLE MIGHT WANT TO KNOW WHAT DISTRICT THEY'RE IN.
IF WE COULD PULL A LINK TO THE CURRENT REDISTRICTING MAP TO.
YES, I THINK THAT'S A GREAT IDEA AND WE'RE SORT OF IN THE PROCESS OF BUILDING OUT THAT WEBSITE AND I THINK THAT'S A GREAT IDEA, JUST LINKING AS MANY PLACES AS POSSIBLE.
I JUST WANTED TO SEE IF MS. T.
OR MS. RAY HAVE THE TIME FRAMES FOR THOSE THREE BOLDED PUBLIC HEARINGS .
YOU MEAN, LIKE WHAT TIME WOULD THEY START? YEAH, I DON'T HAVE THAT I'M SORRY.
I KNOW THAT, UM A SUMMARY WAS SENT TO ME BY EMAIL, BUT I DON'T HAVE IT YET.
BUT YOU'RE ASKING FOR THE TIMES FOR THOSE THOSE PUBLIC HEARINGS.
FOR THE COMMISSION TO BE ABLE TO ADOPT THE SCHEDULE OR TWEAK IT.
THEY DO NEED TO KNOW WHAT THOSE TIMEFRAMES ARE.
MY MEMORY OF THE SATURDAY WHEN, UM, WAS DISCUSSED IN TERMS OF, UM, 10 OR 11, I BELIEVE MS. RAY HAD INDICATED FROM A PUBLIC ENGAGEMENT PERSPECTIVE THAT TENDED TO BE A GOOD TIME ON SATURDAYS.
BUT I COULD NOT REMEMBER ON THE THURSDAY ONES.
MY VAGUE MEMORY IS THAT WERE GOING TO PROPOSE EVENING TIME FRAMES BECAUSE OF THE DIFFERENT REQUIREMENTS.
SO GENERALLY, I THINK WHAT WE HAD DISCUSSED WAS A 10:00 START TIME FOR A SATURDAY AND THEN AN IDEAL TIME FOR THE PUBLIC TO BE ABLE TO GET THERE AND PARTICIPATE PROBABLY BETWEEN SIX AND SIX THIRTY.
I'M NOT SURE ABOUT IS WHETHER THAT TIMEFRAME ALSO WORKED WITH THE OTHER SCHEDULES THAT WERE LOOKING AT.
SO I'M NOT SURE IF THOSE ACTUALLY WERE THE ONES THAT WERE FINALIZED, BUT I DID GET WORD BACK THAT SATURDAY CAN BE ANY TIME AND THE OTHER ONES ARE SIX O'CLOCK IS WHAT WAS PROPOSED.
PROPOSAL THEN FOR THE 13TH AND THE 17TH WOULD BE SIX O'CLOCK.
AND FOR THE SATURDAY DATE, 10:00 A.M., I THINK WOULD BE WHAT I WOULD RECOMMEND.
I WOULD ALSO ADD FOR THE COMMISSION, TOO, THAT THIS PROPOSED MEETING WOULD BE YOUR REGULAR MEETINGS.
THERE'S ALWAYS AN OPPORTUNITY, IF NEEDED, TO ADD A SPECIAL MEETING.
YOU MEAN IN CASE WE WOULD LIKE, IN CASE THE COMMISSION AS A WHOLE WOULD LIKE TO HAVE ADDITIONAL MEETINGS TO FURTHER DISCUSS THINGS SUCH AS, YOU KNOW, SUCH AS THE OUTCOME OF A PUBLIC HEARING OR SOMETHING? WELL, YES.
AND AS COMMISSIONER ASHTON POINTED OUT, YOU'RE SORT OF INVENTING THE PROCESS FOR CARLSBAD, RIGHT? YOU'RE THE FIRST DOING THIS FOR US.
[02:25:02]
AND SO, YOU KNOW, WE DON'T KNOW HOW IT'S GOING TO UNFOLD.AND THERE COULD BE A NEED FOR A MEETING THAT WE'RE NOT ANTICIPATING.
THAT WOULD BE A SPECIAL MEETING.
SO WE'RE REALLY JUST ASKING THESE WOULD BE THE REGULAR MEETINGS THAT WE COULD PUT OUT TO THE COMMUNITY SO THEY KNEW WHAT TO EXPECT.
BUT IT DOESN'T MEAN IF THERE WAS A NEED, THAT A SPECIAL MEETING COULD NOT OCCUR.
ALL RIGHT, LET'S OPEN IT UP FOR COMMENT OR DISCUSSION AMONG ANY COMMISSIONERS WHO WOULD LIKE TO SPEAK REGARDING THE PROPOSED MEETING SCHEDULE.
AND FOR THE RECORD, THERE IS NO PUBLIC COMMENT ON THIS ITEM.
SO ARE WE CONSIDERING THE PROPOSED MEETING'S SCHEDULE, AS SHOWN WITH THE PUBLIC HEARINGS INTERJECTED? YES, SO WE'D BE ASKING WHAT STAFF IS ASKING THEN IS FOR THIS PROPOSED MEETING SCHEDULE AND AGAIN, HOWEVER, IT'S SUGGESTED BY THE COMMISSION BUT THAT THIS WOULD BE OUR PROPOSAL, WHATEVER MEETING SCHEDULE THAT YOU ADOPT, THESE WOULD BE YOUR REGULAR MEETINGS FOR PURPOSES OF PRODUCING AGENDAS AND NOTICING THE PUBLIC.
SO THERE ARE A COUPLE OF WORKSHOPS ON HERE IN PARENTHESES, I PRESUME THOSE ARE JUST FOR INFORMATION AND NOT REALLY REGULAR MEETINGS.
CORRECT, THOSE WOULD BE THE ONES THAT ARE NOT ACTUALLY COMMISSION MEETINGS, RIGHT, SO THERE'S THE OCTOBER TWENTY THIRD IS ONE WHERE WE'RE GOING TO TRAIN THE PUBLIC ON HOW TO USE THE MAP TOOLS AND BY THEN WE'LL HAVE ACTUAL DATA FOR THEM TO WORK WITH.
THE FOUR THAT ARE IN LATE AUGUST AND EARLY SEPTEMBER ARE THE ONES THAT THE CITY COUNCIL ASKED FOR.
THE REMAINDER ARE THE ONES WE'RE PROPOSING FOR THE COMMISSION.
SO ALL THE PUBLIC HEARINGS ARE BEING PROPOSED AS REGULAR MEETINGS, CORRECT? THAT IS CORRECT.
SO I'LL JUST SAY I CANNOT ATTEND ON THE TWENTY SIXTH OF AUGUST, BUT THAT'S YEAH.
I'LL BE TRAVELING S--I'M NOT SURE IF I CAN EITHER.
WELL, THAT WOULD CUT IT DOWN TO AT LEAST FIVE OF US.
IS IT POSSIBLE TO DO IT--THE FOLLOWING THURSDAY? NO, AUGUST 5TH? BRING IT UP SO WE CAN MAYBE START WORKING TOWARD THINGS A LITTLE SOONER? HOW ABOUT THE 19TH, WHICH IS JUST ONE WEEK EARLIER? DOES THAT WORK FOR--NO.
WE'RE ALSO CHECKING TO SEE IF WE HAVE ANY OTHER BOARDS AND COMMISSIONS MEETING AT THE TIME.
OH, IT'S A GOOD THING TO CHECK.
MS. RAY, I BELIEVE THAT'S THE STATE OF THE CITY.
IT'S A CONFLICT FOR THE STATE OF THE CITY ADDRESS IN THE EVENING, THE EVENING, AND THEN THE 20TH IS A FRIDAY, IS THAT RIGHT? YES.
SO THEN THE 19TH, UNLESS COVID RESTRICTIONS CHANGE AGAIN, WE'RE PLANNING TO HAVE AN EVENING STATE OF THE CITY EVENT FOR THE COMMUNITY.
AND WE ALSO HAVE RIGHT BEFORE THAT A CLEAN ENERGY ALLIANCE MEETING, SO THAT DAY.
WE WOULD HAVE TO HAVE IF IT'S A REGULAR MEETING OF THE COMMISSION.
IT WOULD HAVE TO BE BEFORE NOON.
HOW DOES THURSDAY THE 12TH WORK FOR STAFF AND CITY CONFLICTS? I WILL SAY ON THE STATE OF THE CITY, THAT'S NOT LIVE STREAMED DURING THIS MEETING.
SO IT'S NOT TO SAY THAT THOSE TWO THINGS COULDN'T HAPPEN AT THE SAME TIME, COMMUNITY MEMBERS WHO ARE INTERESTED IN GOING TO THE STATE OF THE CITY MIGHT ALSO BE INTERESTED SO THAT'S KIND OF WHY WE TRY TO AVOID MULTIPLE MEETINGS HAPPENING AT THE SAME TIME.
SO THEY HAVE THE ABILITY TO ATTEND ALL.
DOES THE COMMISSION WANT TO BECAUSE YOUR PROPOSED SEPTEMBER MEETING WOULD ACTUALLY BE A PUBLIC HEARING BECAUSE IT'S, UM, COMBINED.
THE OTHER THOUGHT WOULD BE SOMETHING VERY EARLY IN SEPTEMBER AFTER THOSE FIRST FOUR
[02:30:01]
WORKSHOPS ARE DONE WHERE WE WOULD BE ABLE TO BRING BACK TO YOU WHATEVER INFORMATION WE COLLECTED FROM THOSE FIRST FOUR WORKSHOPS, WHICH WOULD BY THAT POINT ENCOMPASS ALL FOUR DISTRICTS IN THE CITY.SO THURSDAY, THE 9TH IN LIEU OF AUGUST TWENTY SIXTH? RIGHT, SO AUGUST 26 WOULDN'T HAPPEN, BUT YOU'D HAVE BASICALLY TWO SEPTEMBER MEETINGS, YOU'D HAVE WHATEVER WE CAN SCHEDULE AND THEN THE ONE THAT'S GOING TO BE A PUBLIC HEARING.
BUT IF YOU HAD IT AFTER THE AUGUST 25TH, 26TH, SEPTEMBER 1ST AND 2ND VIRTUAL WORKSHOPS, THERE'S THEORETICALLY INFORMATION WE COULD BRING BACK TO YOU.
YEAH, IT SOUNDS WORKABLE IF IT WORKS FOR STAFF SCHEDULING, AS WELL AS COMMISSION SCHEDULING.
THAT DATE ACTUALLY LOOKS LIKE IT WOULD BE AVAILABLE TO SCHEDULE.
I'M SORRY, WHICH DATE? IT WOULD BE AVAILABLE TO SCHEDULE, UM, I DO HAVE TO DOUBLE CHECK ONE OTHER CALENDAR THAT I DON'T HAVE ACCESS TO AT THE MOMENT.
WHAT DATE? SEPTEMBER 9TH, THURSDAY, BUT IT LOOKS, UH, PRETTY CLEAR FOR THAT.
WHAT TIME WOULD THAT BE? THAT DATE DOESN'T HAVE ANY RESTRICTIONS, AS I CAN TELL, AS OF RIGHT NOW.
SO IF YOU ARE KEEPING WITH YOUR PATTERN, ASSUMING THIS PATTERN IS WHAT YOU END UP ADOPTING, AT 4:00 PM? YEAH.
I'M CHECKING ON THE AVAILABILITY OF A DEMOGRAPHER, WE MAY NOT HAVE A DEMOGRAPHER AT THAT MEETING.
SO INSTEAD, THE AUGUST TWENTY SIXTH.
IF YOU NEED A DEMOGRAPHER THERE FOR THAT, I KNOW I'VE CHECKED THREE SCHEDULES OF OUR VARIOUS DEMOGRAPHERS AND EVERYONE IS BOOKED ON THAT DATE.
IT'S NOT TO SAY YOU CAN'T HAVE A MEETING.
THE TOPIC MIGHT JUST NOT BE RELATED TO ANYTHING THE DEMOGRAPHER MIGHT HAVE TO BE THERE FOR.
SO LIKE I SAID, THESE MEETINGS ARE YOUR BUSINESS MEETINGS.
SO IF YOU WANT TO DISCUSS TOPICS THAT STAFF IS AVAILABLE FOR AND THOSE ARE THE TOPICS YOU WANT TO COVER, YOU CAN AGENDIZE THOSE TOPICS.
BUT IF YOU DO NEED THE DEMOGRAPHER PRESENT FOR ANY OF YOUR QUESTIONS OR ITEMS, THEN WE NEED TO MAKE SURE THAT THEY ARE IN ALIGNMENT WITH THEIR SCHEDULE AND AVAILABILITY.
I MEAN, THAT COULD BE AN OPPORTUNITY IF YOU HAD A LITTLE BIT OF TIME AND GATHERED SOME FEEDBACK THROUGH THOSE INFORMATIONAL MEETINGS.
THAT'S VERY EARLY IN THE PROCESS.
SO THAT COULD BE A TIME TO HAVE THAT DISCUSSION ABOUT WHAT SPECIFICALLY WOULD YOU LIKE TO HEAR FROM THE PUBLIC AND HELP SHAPE, YOU KNOW, WHAT KIND OF INFORMATION WE BRING BACK TO YOU? SO THAT MIGHT BE ONE TOPIC.
WE WOULDN'T NEED THE DEMOGRAPHER.
AND ACTUALLY IF YOU HOLD IT AT FOUR P.M.
AND THAT DEMOGRAPHER COULD CALL IN OR IF IT'S VIRTUAL FOR THE DEMOGRAPHER, THEN THEY'D BE AVAILABLE UNTIL 6:00.
I'M SORRY YOU SAID ON SEPTEMBER 9TH.
YES, BUT THAT'S ONLY IF WE'RE VIRTUAL AT THAT TIME STILL CORRECT.
I THINK THE BOARDS AND COMMISSIONS, AS I UNDERSTAND IT, HAVE THE OPTION TO BE VIRTUAL OR NOT THROUGH SEPTEMBER 30TH.
AND FOR OUR OTHER BOARDS AND COMMISSIONS, I THINK WE LEFT IT UP TO THE EACH COMMISSION TO DECIDE IF THEY WANTED TO BE IN PERSON OR VIRTUAL.
SO RIGHT NOW WE'RE REQUIRING VIRTUAL AFTER TODAY BECAUSE OF COVID.
BUT IF THOSE RESTRICTIONS WERE TO GO AWAY, I THINK THERE COULD STILL BE AN OPTION TO DO VIRTUAL UNTIL SEPTEMBER 30, UNTIL SEPTEMBER 30TH, WHEN THAT EMERGENCY PROVISION THAT ALLOWS VIRTUAL MEETINGS EXPIRES.
SO WE COULD, AS A COMMISSION, FIX THE SEPTEMBER 9TH MEETING AS VIRTUAL EVEN IF RESTRICTIONS HAVE BEEN LIFTED.
DO YOU DO IN MEETING OR DO YOU DO ZOOM? ZOOM.
SO WE WOULD SET YOUR MEETING SCHEDULE OR THE PROPOSAL IS TO SET YOUR MEETING SCHEDULE, UM, THURSDAY, SEPTEMBER 9TH WOULD BE A VIRTUAL MEETING.
YEAH, A VIRTUAL MEETING, REGARDLESS OF WHETHER COVID RESTRICTIONS HAVE BEEN LIFTED.
THAT WILL ALSO BE A GOOD TIME TO GAUGE WHAT KIND WHAT LEVEL OF FEEDBACK WE'RE GETTING TO.
I THOUGHT I HEARD IN ONE OF THE MEETINGS THAT THE MONTHS OVER THE HOLIDAYS ARE NOT
[02:35:02]
THE IDEAL TIME TO BE TRYING TO GET INFORMATION FROM THE PUBLIC, BUT, UM, IF WE GET A GOOD HEAD START AND IF WE CAN BE POSITIVE AND ENCOURAGING AND OPEN AS MANY DOORS AS POSSIBLE, THEN WE'LL GET A LOT UP FRONT.AND JUST TO GIVE YOU SORT OF A BIG PICTURE OVERVIEW OF OUR CURRENT THOUGHTS ABOUT THE INPUT, STARTING WITH THESE INFORMATIONAL MEETINGS AND THEN THE ONLINE INPUT THAT WAS GOING TO BE FOCUSED MORE ON COMMUNITIES OF INTEREST AND GETTING YOU KNOW I SORT OF SEE PEOPLE WANTING TO ENGAGE WITH THIS PROCESS AT DIFFERENT LEVELS.
SO STARTING OFF GETTING INPUT FROM PEOPLE WHO JUST WANT TO SAY, YOU KNOW, MY NEIGHBORHOOD IS IN TWO DIFFERENT DISTRICTS AND IT DOESN'T MAKE SENSE BECAUSE EVERYONE KNOWS THAT MY NEIGHBORHOOD GOES DOWN TO THE RAILROAD TRACKS.
YOU KNOW, THAT KIND OF ANECDOTAL THING THAT PEOPLE WHO LIVE THERE KNOW.
YOU CAN WRITE IT ON A PIECE OF PAPER.
YOU CAN JUST GIVE US THE CROSS STREET.
SO KIND OF GETTING A SENSE OF WHAT ARE THOSE COMMUNITIES OF INTEREST, WHERE ARE THEY AND WHY SHOULD THEY BE TOGETHER? AND THEN IT'S ALMOST LIKE WE GET PROGRESSIVELY MORE INTO DETAIL.
AND LAST TIME WE DID THIS AND I WENT TO THE OVERVIEW OF THE MAPPING TOOL, IT'S VERY COMPLEX.
AND WE HAD A LOT OF PEOPLE WHO LOVED IT AND THEY LEARNED IT AND THEY SHARED WITH EACH OTHER.
AND IT BECAME A REALLY DYNAMIC, INTENSE PROCESS.
SO MY GOAL IS REALLY TO PROVIDE OPPORTUNITIES FOR BOTH ENDS OF THE SPECTRUM, STARTING OFF WITH A MORE BIG PICTURE, BECAUSE WE DON'T HAVE THE DATA YET.
BUT REALLY, JUST HOWEVER YOU WANT TO GET ENGAGED AT WHATEVER LEVEL, IT'S ALL USEFUL AND JUST TO PROVIDE A WIDE VARIETY.
SO THAT'S SORT OF THE, I GUESS, PHILOSOPHY BEHIND THE PLAN.
BUT THEN WITHIN THAT, YOU KNOW, WHAT SPECIFIC INFORMATION IS GOING TO BE HELPFUL TO YOU? THAT WOULD BE GREAT TO KNOW AND I THINK IT MIGHT BE TOO EARLY TO KNOW THAT QUITE YET.
BUT JUST BE THINKING ABOUT THAT.
WILL YOU, BY CHANCE BE REACHING OUT TO HOMEOWNERS ASSOCIATIONS? YES, WE HAVE HOMEOWNERS ASSOCIATIONS, ECUMENICAL GROUPS, COMMUNITY GROUPS TRYING TO BE AS BROAD AS POSSIBLE.
BUT I WOULD ENCOURAGE YOU TO IF YOU HAVE SPECIFIC IDEAS OR GROUPS, THAT'S INFORMATION THAT YOU CAN PROVIDE TO MS. MEDINA JUST IN CASE IT'S NOT ON OUR LIST.
AND I JUST WANTED TO INTERJECT REALLY QUICKLY REGARDING THE SEPTEMBER 9TH DATE, I GOT ACCESS TO THE OTHER CALENDAR.
AND WE DO HAVE A MEETING THAT DOES START AT 5:00.
SO I APOLOGIZE FOR THAT MISCOMMUNICATION.
BUT IF WE BUMPED THE MEETING TO AN EARLIER TIME AND ARE DONE BY FOUR, 30, THEN WE CAN STILL HAVE A MEETING ON THAT DATE.
SORRY, IS THE DEMOGRAPHER AVAILABLE A LITTLE EARLIER ON THE NINTH? DO YOU KNOW? YES.
WHAT TIME ARE THEY AVAILABLE? I BELIEVE THE ONLY THING THAT, YEAH, IT'S THE SIX O'CLOCK ON THAT DOESN'T WORK, SO.
SO HE COULD POSSIBLY PROPOSE A 3-4:30 MEETING, IF YOU WOULD LIKE TO KEEP IT ON THE 9TH.
IN CASE WE'RE GOING TO ASK QUESTIONS OF THE DEMOGRAPHER.
WHICH SEEMS POSSIBLE, AND SINCE IT SOUNDS LIKE YOU WANT TO 4:30 HARD STOP, CAN WE MAKE IT AT 2:30? DOES THAT WORK? IT'S UP TO THE COMMISSION.
SO ARE WE SAYING THAT A VIRTUAL MEETING HAS TO BE DONE BY 4:30 BECAUSE SOME OTHER MEETING THAT WE'RE NOT INVOLVED IN IS HAPPENING LATER? TO ALLOW FOR THE PUBLIC TO BE ABLE TO ATTEND BOTH MEETING THE PUBLIC.
YES, WE DO ENCOURAGE THAT WE DO NOT HAVE MULTIPLE MEETINGS AT ONCE.
THEY ARE ALSO BOTH STREAMED ON THE SAME CHANNEL.
SO IT'S SPACE ON OUR CABLE CHANNEL AND LIVE STREAM TO, IT AFFECTS THAT.
ANY FURTHER COMMENTS OR ARE WE READY TO PROCEED TO A VOTE ON THIS SCHEDULE? CAN I JUST ASK A QUICK QUESTION ABOUT THE WORKSHOP ON OCTOBER 23RD? CAN THE COMMISSIONERS BE AT THAT WORKSHOP? OR IS THAT ONE THAT WE'RE NOT SUPPOSED TO ATTEND? SO, AGAIN, THE RULE IS IT'S NOT THAT NONE OF YOU CAN ATTEND.
IT'S JUST THAT A MAJORITY OF YOU CANNOT BE AT THE SAME PLACE AT THE SAME TIME.
[02:40:01]
OK.AND SO IT SAYS SOLICIT FEEDBACK FROM THE PUBLIC.
SO WHO WOULD BE DOING THAT? WHO WOULD BE SOLICITING THEIR FEEDBACK? AND HOW WOULD WE GET THAT INFORMATION? YOU WOULD HAVE SOMEONE FROM YOUR COMMUNICATIONS FIRM AND THEN THE DEMOGRAPHER WOULD BE THERE AS WELL.
OK, AND THEN YOU WOULD SUMMARIZE THAT FEEDBACK FOR US, RIGHT? YES.
THAT'S THE MEETING WHERE IT'S KIND OF A HANDS ON TUTORIAL OF HOW THE MAPS WORK.
THIS IS AT LEAST HOW WE DID IT LAST TIME.
BUT THEN THERE'S ALSO AN OPPORTUNITY.
THERE'S A LITTLE BIT OF AN OVERVIEW.
ALSO JUST AN OPPORTUNITY FOR GENERAL PUBLIC COMMENT.
SO ALL OF THAT WOULD BE SUMMARIZED FOR YOU AND PROVIDED AND REALLY THROUGHOUT THE PROCESS, OUR PLAN IS TO CAPTURE INPUT AS IT COMES IN AND PACKET IT UP AND HAND IT OFF TO YOU PROBABLY BEFORE EACH MEETING.
SO YOU HAVE SOME TIME TO REVIEW AND THEN YOU CAN DISCUSS IT.
BUT THAT'S KIND OF AN ONGOING PROCESS, BECAUSE EVEN THOUGH WE HAVE MEETINGS, WE ALSO HAVE AN EMAIL ADDRESS WHERE PEOPLE CAN JUST SEND US COMMENTS SO COMMENTS CAN BE COMING THROUGHOUT THE PROCESS AND WE'LL BE FEEDING THOSE TO YOU AS THEY COME IN.
AND PERHAPS WE CAN SET UP A ROTATION AMONG OURSELVES SO THAT WE DO HAVE A PRESENCE, BECAUSE I THINK IT WOULD BE ODD IF NONE OF US WERE EVER THERE.
LIKE, WHERE IS THE COMMISSION? MAYBE WE SET UP OUR OWN ROTATION WHERE TWO PEOPLE GO, THREE PEOPLE GO AND WE JUST TAKE A ROTATION SO WE AT LEAST HAVE SOME PRESENCE AT EACH MEETING.
WELL, I WAS GOING TO OBSERVE THAT WE COULD WATCH IT ON THE LIVE STREAM OR THE PUBLIC ACCESS SO WE COULD GET THE BENEFIT OF HEARING EVERYONE'S COMMENTS WITHOUT HAVING TO WORRY ABOUT HOW MANY OF US WERE THERE.
RIGHT, WITHOUT HAVING COMMENTS--I DON'T KNOW IF THAT WORKS IN A WORKSHOP BECAUSE EVERYONE'S TALKING AT ONCE.
YOU KNOW, USUALLY THERE'S DIFFERENT TABLES.
AND I DON'T KNOW HOW YOU WOULD STREAM THAT VERY WELL, BUT.
I KNOW WHAT HAS WORKED FOR OTHER COMMISSIONS IS WE'VE SET UP A GOOGLE SHARE SHEET, YOU JUST MARK YOUR ATTENDANCE IF YOU'RE PLANNING TO ATTEND.
SO WE KNOW YOU DON'T HAVE MORE THAN THREE OF YOU THERE.
AND THEN, UM THAT MAY WORK, AND I CAN PROVIDE STAFF WITH A SAMPLE OF THAT OR NDC CAN FACILITATE THAT.
AND MARK IF YOU ARE GOING TO BE ABLE TO ATTEND.
MS. MEDINA WOULD BE ABLE TO COORDINATE THAT AS OPPOSED TO A GOOGLE SHEET.
IF YOU'D LIKE TO PROVIDE ME WITH YOUR PREFERENCES, I CAN JUST LIKE WE DID WITH THE FIRST MEETING SCHEDULE I CAN PUT TOGETHER BASED OFF OF YOUR PREFERENCES.
UM, YOU KNOW, WHAT THAT SCHEDULE WOULD LOOK LIKE, WHO WOULD ATTEND WHICH ONES SO THAT WE DIDN'T HAVE A QUORUM.
ARE WE READY TO PROCEED TO A VOTE ON THE SCHEDULE? DO WE NEED A MOTION? AND A SECOND.
AND IT WOULD BE, YEAH, APPROVING, UM, I FORGET HOW IT'S WORDED IN THE STAFF REPORT, SORRY, IN THE AGENDA, BUT I BELIEVE WE'RE ADOPTING A RESOLUTION, APPROVING THIS MEETING SCHEDULE, WHICH WILL BE SUBSTITUTED FOR ATTACHMENT A THAT'S IN YOUR PACKET.
DO WE HAVE A MOTION? DID YOU SAY WITH RESOLUTION WE DON'T NEED A MOTION OR DO WE? NO, SO THE MOTION WOULD BE TO ADOPT THE RESOLUTION APPROVING THE REGULAR MEETING SCHEDULE AND WITH THE SUBSTITUTION OF THE ATTACHMENT.
THE ATTACHMENT A IN YOUR PACKET WOULD BE SUBSTITUTED WITH THE INFORMATION YOU SEE ON YOUR SCREEN.
NOW, I BELIEVE, AND CORRECT ME IF I'M WRONG, THAT FROM WHAT YOU SAID EARLIER, WE NEED A MOTION, BUT DO NOT NEED A SECOND.
YOU DON'T NEED A SECOND FOR NOMINATIONS, YOU WOULD NEED A SECOND FOR THIS.
OK, SO WE NEED A MOTION AND A SECOND.
WE NEED TO CONDUCT A REVOTE, SO WE WILL CLEAR THAT.
[02:45:01]
COMMISSIONER FABIANO CAN YOU PLEASE ANNOUNCE THE VOTE.THE VOTE PASSES, 6-0, AND ONE COMMISSIONER ABSENT.
[6. NEXT STEPS]
WE CAN GO ON TO THE NEXT STEPS.AND THIS IS JUST SIMPLY TO TOUCH BASES WITH YOU AND JUST KIND OF GO OVER WHAT TO EXPECT NEXT.
AS WITH THIS MEETING FOR YOUR NEXT MEETING, WE WILL BE PROVIDING YOU WITH AN AGENDA AND AGENDA PACKET.
YOU DO GET THAT IN YOUR EMAIL AND WE PROVIDE THAT TO YOU IN ADVANCE OF THE MEETING SO THAT YOU CAN REVIEW THE MATERIALS AND BECOME FAMILIAR WITH IT.
IF YOU DO HAVE QUESTIONS, YOU CAN ASK THOSE DURING THOSE ITEMS AS THEY COME UP.
UM, AS FAR AS THE CLERK SIDE, FOR THIS PARTICULAR COMMISSION, I JUST WANT TO TALK ABOUT IF YOU HAVE NOT ALREADY SUBMITTED YOUR SEVEN HUNDRED FORM, I BELIEVE THAT'S THE LAST REQUIREMENT THAT SOME OF YOU MAY BE MISSING.
THAT'S THE ONLY THING THAT WE NEED TO HAVE BY THE DEADLINE GIVEN TO YOU.
AND IF YOU HAVE ANY QUESTIONS REGARDING THAT, FEEL FREE TO CONTACT MY OFFICE AND WE CAN WALK YOU THROUGH THE PROCESS.
I WILL BE SENDING YOU THE INFORMATION REQUESTED TODAY, SUCH AS THE PRESENTATION THAT MS. T.
PROVIDED AND THE RESOLUTION WITH BUDGET INFORMATION REQUESTED.
BUT IF THERE'S ANYTHING ELSE THAT YOU WOULD LIKE GUIDANCE ON, JUST FEEL FREE TO REACH OUT TO ME AND WE CAN ASSIST YOU.
THE CALENDAR, YOU WERE GOING TO SEND US A NEW CALENDAR? YES.
AND YOU WILL PROVIDE US WITH WITH ZOOM INFORMATION FOR THE VIRTUAL MEETING ON SEPTEMBER 9TH, CORRECT? ONCE THE MEETING IS PUSHED OUT TO THE PUBLIC OR NOTICED, OFFICIALLY, YOU WILL BE GETTING AN INVITATION TO ATTEND THAT MEETING.
AND I CAN PRACTICE WITH ALL OF YOU JUST SO THAT YOU GET FAMILIAR WITH HOW WE ARE GOING TO INTERACT IN A VIRTUAL ENVIRONMENT AS A COMMISSION.
SO I CAN SCHEDULE APPOINTMENTS WITH YOU AS WELL IF YOU NEED ME TO DO THAT.
UM, BUT THAT IS UP TO YOUR DISCRETION.
ARE YOU ABLE TO SUMMARIZE WHAT WE HAVE ON OUR AGENDA FOR NEXT MEETING, JUST AS AN OVERVIEW? BULLET POINT IT JUST LIKE [INAUDIBLE].
THAT WILL BE COVERED IN THE STAFFING COMMITTEE REQUESTS FOR FUTURE AGENDA ITEMS FOLLOWING THIS, THIS IS JUST A CLOSE UP OF ITEMS THAT WE NEED TO CHECK OFF OUR LAUNDRY LIST.
BUT THE NEXT STEP WILL BE FOR YOU TO BRING ABOUT ANY REQUEST FOR FUTURE AGENDA ITEMS AND STAFF AS WELL.
AND I JUST WANT TO SAY, IN JUST LISTENING TO THE COMMISSION'S DISCUSSION, I DID HEAR TWO THINGS FOR SURE.
ONE WAS THE BRINGING BACK THE RESULTS OF THOSE FOUR WORKSHOPS, AND THE OTHER WAS AN ITEM ON THE PUBLIC ENGAGEMENT PROCESS, A DISCUSSION OF THE PUBLIC ENGAGEMENT PROCESS.
THOSE WERE THE TWO THAT I HAD HEARD SOME DISCUSSION AROUND.
UH, JUST ONE MORE THING, IS THERE SOMETHING MORE THAT THE DEMOGRAPHER CAN BRING TO US SO THAT WE ARE AS INFORMED AS THE TRAINING THAT THE PUBLIC IS GETTING ON ALL OF THIS? IS THERE SOMETHING WE NEED TO DO TO BE LEARNING THE MAPPING PROCESS ALONG THE WAY OR DO WE JUST GO TO A WORKSHOP? TYPICALLY, WHAT HAPPENS IS YOU WOULD GO TO THE WORKSHOPS AND GET THE TRAINING OR WATCH THE VIRTUAL MAP.
I DON'T KNOW IF IT'S GOING TO BE VIRTUAL, THE ONE IN OCTOBER, BUT WHAT YOU CAN DO IF YOU'RE REALLY ANXIOUS TO CHECK THESE OUT, THE DRAW SANTA BARBARA COUNTY DOT ORG HAS ALL OF THEIR TOOLS LIVE.
AND THEY ARE THE SAME SET OF TOOLS THAT ARE GOING TO BE PROVIDED FOR CARLSBAD.
SO IT'S KIND OF FUN JUST TO TRY THEM OUT.
AND THERE ARE SOME MORE UPDATED VIDEOS AS FAR AS THAT TUTORIAL.
AND SO YOU CAN JUST GET A FEEL FOR WHAT THE TOOLS ARE.
AND THEN TYPICALLY WHAT WILL HAPPEN IS WE'LL DO A MAPPING VIEW OVERVIEW.
AND I THINK THAT'S SCHEDULED FOR.
THE SEPTEMBER TWENTY THIRD MEETING.
WELL, WE'LL ACTUALLY DO A LITTLE DEMO OF THE TOOLS OR GO MORE IN DEPTH OF WHAT TOOLS ARE AVAILABLE.
BUT THE DRAW SANTA BARBARA COUNTY DOT ORG IS A VERY CLEAN, UM WEBSITE WHERE YOU CAN SEE EXACTLY WHAT THE TOOLS ARE LAID OUT AND THEY'RE GOING TO MATCH UP PERFECTLY WITH WHAT THE CITY OF CARLSBAD HAS.
ANYTHING ELSE THAT WE HAVE TO, ANYTHING ELSE FROM STAFF THAT WE HAVE TO CONSIDER
[02:50:04]
BEFORE WE ADJOURN? THE NEXT ITEM ON THE AGENDA WAS ANNOUNCEMENTS, ALTHOUGH I DON'T KNOW THAT WE HAVE[ANNOUNCEMENTS:]
ANY.STAFF DOES NOT, BUT THE COMMISSIONERS ARE WELCOME TO MAKE ANNOUNCEMENTS ALSO AT THIS TIME.
AND THIS IS SPECIFIC TO EVENTS HAPPENING IN THE COMMUNITY RELATING TO YOUR ROLE ON THE COMMISSION.
DOESN'T SOUND LIKE ANYONE HAS ANYTHING AT THIS TIME.
I'M SORRY, I ALWAYS HAVE SOMETHING.
I'LL ADD A WEBSITE FOR OUR PUBLIC WHO ARE WATCHING, WHO ARE WONDERING WHAT DISTRICT THEY'RE IN.
CARLSBADCA.GOV/CITYHALL/CITY COUNCIL/CITYCOUNCILDISTRICTS .
WE HAVE CITY ATTORNEY COMMENTS ON THE AGENDA, DO WE HAVE ANY? NO, I APPRECIATE YOU HAVING ME TONIGHT.
THANK YOU FOR BEING HERE; IT'S VERY HELPFUL.
IF THERE'S NOTHING FURTHER, I BELIEVE WE CAN ADJOURN.
THANK YOU VERY MUCH; 'BEEN VERY HELPFUL.
* This transcript was compiled from uncorrected Closed Captioning.