4. ORDINANCE AMENDING SECTION 10.44.030 OF THE CARLSBAD MUNICIPAL CODE RELATING TO SPEED LIMITS ON CARLSBAD BOULEVARD

[6. OBJECTIVE DESIGN STANDARDS FOR MULTIFAMILY HOUSING AND MIXED USE DEVELOPMENT IN THE VILLAGE AND BARRIO (AMEND 2021-0008, LCPA 2023-0016, DEV08014]

GREAT. THANK YOU SO MUCH. ITEM NUMBER SIX ARE THE OBJECTIVE DESIGN STANDARDS FOR MULTIFAMILY HOUSING AND MIXED USE DEVELOPMENT IN THE VILLAGE AND BARRIO.

AND OUR PRESENTATION IS BY OUR ASSOCIATE PLANNER, SHELLY GLENNON, ALONG WITH OUR CITY PLANNER, ERIC LARDY.

THANK YOU AGAIN, CITY MANAGER CHADWICK AND GOOD EVENING, MAYOR BLACKBURN AND CITY COUNCIL.

FOR TODAY'S MEETING, I WILL PRESENT TO YOU THE BACKGROUND, INFORMATION AND CONTENTS OF THE PROPOSED VILLAGE AND BARRIO OBJECTIVE DESIGN STANDARDS.

A SUMMARY OF STAFF'S COMMUNITY OUTREACH EFFORTS AND THE DESIGN REVIEW COMMITTEE AND PLANNING COMMISSION RECOMMENDATION.

ON AUGUST 2019, CITY COUNCIL DIRECTED STAFF TO RETURN WITH A WORK PLAN TO CREATE VILLAGE AND BARRIO OBJECTIVE DESIGN STANDARDS.

IN DECEMBER 2019, CITY COUNCIL DIRECTED THE CREATION OF THE VILLAGE AND BARRIO STANDARDS, INCLUDING ARCHITECTURAL STYLES AND THE FORMATION OF A CITIZENS DESIGN REVIEW COMMITTEE TO ASSIST IN THE DEVELOPMENT OF THESE STANDARDS.

THE PROJECT WAS THEN KICKED OFF IN NOVEMBER 2021.

OKAY. SO IN RESPONSE TO THE STATE'S HOUSING CRISIS, THE STATE IS DOING ALL IT CAN TO INCREASE HOUSING PRODUCTION.

ONE WAY IS THROUGH APPROVING LEGISLATION SUCH AS SENATE BILL 35 ONE 60 SEVEN AND 330 THAT WOULD DECREASE HOUSING REGULATIONS WHILE PROVIDING PREDICTABILITY IN HOUSING DEVELOPMENT REVIEW PROCESS.

THESE REGULATIONS PRIMARILY APPLY TO CERTAIN MULTIFAMILY HOUSING, MIXED USE DEVELOPMENT PROJECTS, WHICH WILL IMPACT THE CITY'S CURRENT REVIEW PROCESS.

FOR THESE TYPES OF PROJECTS, SPECIFICALLY REQUIRING LIMITED OR NO PUBLIC HEARINGS, NOT ALLOWING THE APPLICATION OF SUBJECTIVE STANDARDS THAT REQUIRE DISCRETIONARY REVIEW FROM A PUBLIC OFFICIAL AND NOT ALLOWING THE CITY TO APPLY CHANGE STANDARDS AFTER AN APPLICATION IS DEEMED COMPLETE.

AND LASTLY, LIMITING THE CITY'S OPTIONS FOR DENYING ELIGIBLE PROJECTS.

THE STATE IS, HOWEVER, ALLOWING CITIES TO DEVELOP NEW, ENFORCEABLE, OBJECTIVE DESIGN STANDARDS.

AND THESE STANDARDS ARE NOT THE EXPECTED EXPEDITED REVIEW PROCESS ALLOWED UNDER STATE LAW, BUT INSTEAD ARE USED IN THESE PROCESSES THAT LOCAL JURISDICTIONS ARE CURRENTLY IMPLEMENTING. THESE STANDARDS WILL ENSURE THAT THE CITY MEETS STATE REQUIREMENTS.

HOUSING ELEMENT PROGRAM 1.11, AS WELL AS THE VILLAGE AND BARRIO MASTER PLAN VISION.

SO THE STANDARDS WILL APPLY TO ONLY CERTAIN RESIDENTIAL PROJECTS, INCLUDING MULTIFAMILY HOUSING DEVELOPMENT, MIXED USE PROJECTS, PROPOSING TWO THIRDS SQUARE FOOTAGE FOR RESIDENTIAL USES AND DUPLEXES.

HIGHLIGHTED IN RED ARE COMMON EXAMPLES OF NON APPLICABLE PROJECTS, INCLUDING SINGLE FAMILY HOMES, MULTIFAMILY DEVELOPMENT WITH GENERAL PLAN AMENDMENTS AS WELL AS OFFICE,

[00:55:02]

COMMERCIAL AND INDUSTRIAL PROJECTS.

THE PROPOSED OBJECTIVE DESIGN STANDARDS, WHICH ADDRESS BUILDING DESIGN AND SITE DESIGN, ARE PAIRED WITH EXISTING OBJECTIVE DEVELOPMENT STANDARDS SUCH AS MAXIMUM HEIGHT AND SETBACKS. ELIGIBLE PROJECTS MUST COMPLY WITH ALL APPLICABLE OBJECTIVE STANDARDS TO BE APPROVED.

THE PROPOSED OBJECTIVE DESIGN STANDARDS WILL BE INCORPORATED INTO THE VILLAGE AND BARRIO MASTER PLAN AS NEW.

APPENDIX E. AS PREVIOUSLY MENTIONED, THE CITY COUNCIL DIRECTED STAFF TO DEVELOP A PALETTE OF ARCHITECTURAL STYLES WITH THE VILLAGE AND BARRIO MASTER PLAN OBJECTIVE DESIGN STANDARDS.

SEVEN ARCHITECTURAL STYLES WERE SELECTED AND INCLUDE A SPANISH REVIVAL CRAFTSMAN.

AMERICAN MERCANTILE, VICTORIAN COLONIAL REVIVAL.

CAPE COD.

TRADITIONAL, MODERN AND CALIFORNIA CONTEMPORARY.

THESE STYLES WERE DEVELOPED WITH INPUT FROM THE COMMUNITY AND IN COLLABORATION WITH THE CITIZENS DESIGN REVIEW COMMITTEE.

THE THIS RANGE OF TRUE ARCHITECTURAL STYLES PROVIDES A BROAD PALETTE THAT REFLECTS THE DIVERSE, ECLECTIC CHARACTER OF THE VILLAGE AND BARRIO NEIGHBORHOODS. IT IS NOTED THAT WHILE THERE ARE SEVEN STYLES, NOT ALL SEVEN ARE WOULD BE ALLOWED IN EACH OF THE VILLAGE AND BARRIO SUB DISTRICTS. THE DEVELOPERS WILL BE LIMITED TO THE STYLE AND BUILDING TYPE COMBINATIONS THAT ARE ALLOWED IN EACH SUB DISTRICT.

IN ADDITION TO BUILDING STANDARDS, THE PROJECT ALSO INCLUDES STANDARDS RELATED TO SITE DESIGN, SUCH AS PEDESTRIAN ACCESS AND UTILITARIAN DESIGN STANDARDS, SUCH AS EQUIPMENT SCREENING. THE PROJECT WAS DEVELOPED WITH INPUT RECEIVED FROM THE COMMUNITY THROUGH A COMMUNITY WORKSHOP AND PUBLIC SURVEY.

PUBLIC COMMENTS WERE ALSO REQUESTED DURING THE PUBLIC REVIEW PERIOD OF THE DRAFT VILLAGE AND BARRIO STANDARDS.

AND LASTLY, STAFF ALSO REACHED OUT TO THE DEVELOPMENT COMMUNITY AND MET WITH A FEW DEVELOPERS TO DISCUSS THE PROJECT AND TO RECEIVE THEIR COMMENTS.

THE CITY MAINTAINED A STEADY STREAM OF INFORMATION ABOUT THE DEVELOPMENT OF THE OBJECTIVE DESIGN STANDARDS AND OPPORTUNITIES FOR PUBLIC INVOLVEMENT.

THIS INCLUDES SENDING EMAIL OR E-NEWSLETTERS TO MORE THAN 16,000 INDIVIDUALS SHARING INFORMATION ON THE CITY'S SOCIAL MEDIA CHANNELS.

THE NEXT DOOR APP AND PUBLISHING INFORMATION ON THE CITY'S WEBSITE.

THE CITY COUNCIL APPOINTED THE DESIGN REVIEW COMMITTEE THAT MET FOUR TIMES WITHIN APPROXIMATE ONE YEAR TIMEFRAME TO REVIEW THE PROJECT, INCLUDING DRAFT PLANS AND INPUT FROM THE COMMUNITY.

THESE MEETINGS WERE OPEN TO THE PUBLIC AND NOTIFICATIONS OF THESE MEETINGS WERE PROVIDED THROUGH THE DIFFERENT FORMS OF MEDIA, AS JUST DISCUSSED.

AT THE LAST COMMITTEE MEETING ON MAY 25TH OF THIS YEAR, THE DESIGN REVIEW COMMITTEE RECOMMENDED THAT CITY COUNCIL APPROVE THE VILLAGE AND BARRIO OBJECTIVE DESIGN STANDARDS.

AND ON JULY 19TH, THE PLANNING COMMISSION ALSO RECOMMENDED APPROVAL OF THE VILLAGE AND BARRIO OBJECTIVE DESIGN STANDARDS.

CITY PLANNER DETERMINED THAT THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, SINCE THE PROJECT DOES NOT HAVE THE POSSIBILITY TO HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT.

IN CONCLUSION, THE PROJECT WILL HELP STRENGTHEN LOCAL REGULATIONS, SINCE THE CITY CURRENTLY CANNOT ENFORCE EXISTING SUBJECTIVE DESIGN GUIDELINES.

IT WILL ENSURE PROJECT COMPATIBILITY WITH THE EXISTING COMMUNITY CHARACTER BY REQUIRING ELIGIBLE PROJECTS TO BE BUILT USING AN ECLECTIC MIX OF ACCURATE ARCHITECTURAL STYLES THAT HAVE BEEN TRADITIONALLY BUILT THROUGHOUT THE VILLAGE AND BARRIO NEIGHBORHOODS.

IT WILL REDUCE PROJECT COSTS AND LONG REVIEW TIMELINES THROUGH IMPLEMENTING STANDARDS THAT PROVIDE DEVELOPERS CLEAR DIRECTION, THEREBY CREATING A SENSE OF PREDICTABILITY.

AND LASTLY, IT ENCOURAGES RESIDENTIAL CONSTRUCTION FOR BOTH AFFORDABLE AND MARKET RATE UNITS BY CREATING OBJECTIVE STANDARDS THAT ARE APPROPRIATE IN MEETING THE CITY'S AFFORDABLE HOUSING NEEDS.

IT IS ALSO IMPORTANT TO NOTE THAT THESE STANDARDS ARE CONSIDERED STANDARD STARTING POINT TO ENSURE THAT THE CITY HAS STANDARDS IN PLACE AS EARLY AS FALL OF THIS YEAR IN COMPLIANCE WITH STATE AND LOCAL REQUIREMENTS.

THESE STANDARDS WILL BE REVIEWED REGULARLY AND UPDATED AS NECESSARY.

THEREFORE, STAFF RECOMMENDS THAT CITY COUNCIL INTRODUCE AN ORDINANCE APPROVING AN AMENDMENT TO THE VILLAGE AND BORROW MASTER PLAN AND ADOPT A RESOLUTION APPROVING A LOCAL COASTAL PROGRAM AMENDMENT.

THIS CONCLUDES STAFF'S PRESENTATION.

WE ARE AVAILABLE FOR QUESTIONS AS WELL AS OUR CONSULTANT WHO HELPED PREPARE THE STANDARDS.

THANK YOU. THIS IS A PUBLIC HEARING.

I'M OPENING THE PUBLIC HEARING.

DO WE HAVE ANY SPEAKERS? THERE ARE NO SPEAKERS CLOSING THE PUBLIC HEARING.

DO WE HAVE QUESTIONS FROM COUNCIL? MISS LUNA? YES, MISS BURKHOLDER.

YEAH. THANK YOU.

JUST A FEW QUESTIONS.

YOU MENTIONED SB 330.

IF YOU COULD JUST RUN DOWN, I WANT TO MAKE A CLEAR DISTINCTION BETWEEN PROJECTS THAT ARE OPERATING UNDER SB 330 AND OTHER MULTI USE PROJECTS.

[01:00:09]

SO THE SB 330 ONES ARE THE ONES WHERE WE DON'T REALLY HAVE A LOT OF ABILITY TO APPEAL THE PROJECTS BASED ON THE LAW.

BUT JUST IF YOU COULD TELL ME WHERE THOSE PROJECTS ARE LOCATED, RIGHT, OR TO BE LOCATED, THAT WOULD BE HELPFUL.

SURE, ABSOLUTELY.

SO SB 330 IS A LAW THAT CERTAIN MULTIFAMILY AND HOUSING PROJECTS APPLY TO.

IT LIMITS DISCRETIONARY REVIEW TO SUBJECTIVE STANDARDS.

AND HOWEVER, THOSE PROJECTS WOULD STILL GO THROUGH THEIR NORMAL HEARING PROCESS WITH HEARINGS AT THE PLANNING COMMISSION AND CITY COUNCIL.

THE PLANNING COMMISSION, CITY COUNCIL WILL BE RESTRICTED BY THE OBJECTIVE STANDARDS AND LOOKING AT HEALTH AND SAFETY ISSUES WITH RESPECT TO THE PROJECT.

WE HAVE ABOUT FOUR PROJECTS IN PROCESS RIGHT NOW THAT ARE CURRENTLY SB 330 PROJECTS.

ONE OF THEM IS THE 4K APARTMENTS PROJECT, WHICH IS LOCATED OUTSIDE OF THE VILLAGE AREA.

ONE OF THEM IS THE HOPE APARTMENTS PROJECT, WHICH IS LOCATED WITHIN THE VILLAGE THAT INCLUDES THE CARL'S JUNIOR ON THE CARLSBAD VILLAGE DRIVE.

WE HAVE THE CARLSBAD VILLAGE MIXED USE PROJECT, WHICH IS THE SMART AND FINAL SHOPPING CENTER.

AND THEN WE HAD THE FPC RESIDENTIAL PROJECT IS LOCATED IN THE PONTO BEACHFRONT AREA.

RIGHT. THANK YOU.

YOU MENTIONED IN THE REPORT THAT DEVELOPERS COULD APPLY AND REQUEST RATHER UP TO FOUR WAIVERS.

I JUST WOULD LIKE TO PROVIDE THE PUBLIC WITH AN EXAMPLE OF WHY WHAT A WAIVER WOULD BE A DEVELOPER WOULD ASK THE CITY FOR.

THAT DIDN'T MAKE ANY SENSE AT ALL.

BUT DO YOU KNOW WHAT I MEAN? RIGHT. SO THE WAIVERS THAT ARE BUILT IN COULD BE SOMETHING SUCH AS USING A SLIGHTLY DIFFERENT BUILDING, MATERIAL CHANGING ONE OF THE SETBACKS OR SOMETHING THERE.

SO THE WAIVERS WOULD HAVE TO BE LIMITED TO ONE ITEM AS A PART OF THE DESIGN STANDARDS.

IT CAN'T BE WAIVING AN ENTIRE DESIGN STYLE.

WE WE PUT IN THE WAIVERS TO PROVIDE SOME FLEXIBILITY GIVEN THAT THERE IS GOING TO BE DIFFERENT SIZE LOTS, DIFFERENT SIZE PROJECTS AND DIFFERENT DENSITIES SO THAT THERE WOULD BE SOME FLEXIBILITY BUILT IN, BUT NOT BUT STILL HAVING THE STANDARDS.

RIGHT. WE STILL HAVE THOSE OBJECTIVE STANDARDS.

OKAY. AND THEN YOU MENTIONED IN THE REPORT THERE ARE 400, ALMOST 425 SURVEY PARTICIPANTS.

CAN YOU TELL ME WHAT'S THE MAJORITY OF RESPONSES FROM 9 TO 0 ZERO EIGHT IN THE VILLAGE? YOU KNOW, WHAT WERE THOSE NUMBERS? SO PULLING UP A BACKUP SLIDE.

BUT A MAJORITY OF THE RESPONDENTS WERE IN 92008, A LITTLE OVER 50%, WITH 228 OF THE 422 RESPONDENTS.

THE OTHER MOST OF THEM WERE FROM OTHER COMMUNITIES THAT OVERLAPPED WITHIN CARLSBAD, AND THERE WERE A FEW THAT WERE OUTSIDE OF CARLSBAD.

GREAT. THAT MAKES ME PROUD OF DISTRICT ONE.

KEEP KEEP BEING ACTIVE THERE.

AND THEN I HAVE TWO MORE JUST FOR THE PUBLIC'S INFORMATION ON THE APPENDIX E, CHAPTER THREE.

I'M JUST CURIOUS.

IT TALKS ABOUT THE BARRIO AREA SUB DISTRICTS, VILLAGE AREA SUBJECT DISTRICTS, AND HOW THESE PROJECTS AND DESIGN STANDARDS ARE SORT OF BROKEN OUT.

HELP ME UNDERSTAND HOW THOSE WERE DETERMINED.

SURE. THE DESIGN STYLES OR STANDARDS.

SO THE VILLAGE AND BARRIO MASTER PLAN HAS THE TWO MAIN COMMUNITIES, THE VILLAGE AND THE BARRIO.

THE VILLAGES ARE HIGHER DENSITY THAT ARE MORE LIKELY TO HAVE MIXED USE.

THIS IS AN EXAMPLE OF ONE OF THE DISTRICTS THAT'S WITHIN THE VILLAGE, THE VILLAGE CENTER, WHICH HAS THE HIGHEST DENSITY APPLIED TO IT, BUILT INTO THE MASTER PLAN, THERE'S TABLES LIKE THIS THAT SHOW WHAT ARE THE TYPES OF BUILDINGS THAT ARE ALLOWED AND WHAT ARE THE STYLES THAT ARE ALLOWED WITHIN EACH DISTRICT.

AND SO THIS TABLE SHOWS THAT SEVERAL OF THE USES ARE ALLOWED.

BUT THE VICTORIA, VICTORIAN AND COLONIAL CAPE COD ARE NOT, BECAUSE THOSE DON'T TRANSLATE WELL INTO THE LARGER BUILDINGS THAT WE EXPECT TO SEE.

WHEREAS IN OPPOSITE OF THAT, IF YOU GO TO SLIDE, I THINK 31.

THIS IS AN EXAMPLE OF THE BARRIO CENTER DISTRICT, WHICH DOESN'T ALLOW THE AMERICAN MERCANTILE, WHICH IS MORE OF A MIXED USE.

MIXED USE ISN'T ALLOWED IN HERE.

IT'S LOWER DENSITIES.

SO DIFFERENT BUILDING TYPES ARE PROPOSED.

BUT AN APPLICANT WOULD LOOK AT THIS TO LOOK AT WHAT IS ALLOWED IN WHAT DISTRICT.

GREAT. THANK YOU FOR THAT.

AND THEN THE FINAL THING IS THE ATTACHMENT FOR THE VILLAGE AND BARRIO MASTER PLAN DESIGN GUIDELINES.

I'M UNDERSTANDING THAT THOSE ARE GOING TO BE LESS SUBJECTIVE AND MORE OBJECTIVE, AND I'M WONDERING WHEN WE CAN EXPECT THOSE TO BE UP AND RUNNING AND IN PROCESS, SO TO SPEAK.

SO IF THE CITY COUNCIL APPROVES THE PROJECT TONIGHT, WHAT WE WILL DO IS TAKE THIS AND TURN IT INTO A CHECKLIST THAT IS A LITERAL YES OR NO QUESTION.

[01:05:02]

AND SO THIS IS AN EXAMPLE OF THE DRAFT CHECKLIST THAT WE'LL BE USING FOR IMPLEMENTATION FOR A SERIES OF THE PROJECT AREAS IN THE AREA OF VILLAGE DESIGN STANDARDS.

SO THAT'LL BE BASED DIRECTLY ON WHAT THE CITY COUNCIL ADOPTS AND BE AN IMPLEMENTATION IMPLEMENTATION TOOL.

WE WOULD EXPECT TO HAVE THIS AVAILABLE WITHIN 30 DAYS SO THAT WHEN THESE ARE EFFECTIVE, APPLICANTS CAN USE THEM.

OKAY, GREAT. THANK YOU. AND NO FURTHER QUESTIONS, MISS ACOSTA.

GREAT. I JUST HAVE A COUPLE OF QUESTIONS.

ONE OF THEM KIND OF OVERLAPS WITH A QUESTION THAT WE JUST HEARD, AND IT WAS ABOUT THE ARCHITECTURAL DESIGN STYLES.

THERE ARE SEVEN, BUT I UNDERSTAND.

I UNDERSTAND THAT THERE ARE NOT SEVEN IN EACH ZONE.

CAN YOU EXPLAIN KIND OF WHAT THE CONVERSATION AND PUSHBACK WAS FROM THE COMMUNITY? BECAUSE I HEARD THAT THERE WAS CONVERSATION AROUND HAVING SEVEN OR FEWER, AND WE DID DECIDE ON SEVEN.

BUT IF YOU COULD ELABORATE A LITTLE BIT MORE, THAT WOULD BE HELPFUL.

RIGHT. SO THE STYLES WERE BASED UPON EARLY INPUT FROM THE SURVEY AS WELL AS CONVERSATIONS FROM THE DESIGN REVIEW COMMITTEE.

THERE WERE SOME COMMITTEE MEMBERS AND MEMBERS OF THE PUBLIC THAT RECOMMENDED WE NOT INCLUDE THE TRADITIONAL, MODERN AND THE.

THE I THINK IT'S LIKE 3 OR 4.

EIGHT. CLICK THE.

SO, YEAH, THERE WERE SOME MEMBERS OF THE COMMUNITY THAT FELT THAT THE TRADITIONAL, MODERN AND CALIFORNIA CONTEMPORARY WERE NOT ONES THAT THEY WISHED TO SEE IN CARLSBAD.

THERE WAS A DISCUSSION AND AS YOU SAW, THERE WAS A SLIGHTLY SPLIT VOTE FROM THE DESIGN REVIEW COMMITTEE.

A MAJORITY OF THE COMMITTEE THOUGHT THAT THOSE WERE OPTIONS THAT DID WORK FOR CARLSBAD AND THAT THERE SHOULD BE FLEXIBILITY.

AND AS WE CONSTRUCTED AND HAD EARLY INPUT WITH THEM ON THOSE TABLES THAT I WAS SHOWING, THEY THOUGHT IT WOULD BE BETTER TO HAVE SOME FLEXIBILITY WITHIN EACH OF THE DISTRICTS GIVEN THE DIFFERENT NATURE OF EACH OF THE DISTRICTS.

SO THAT'S HOW WE ARRIVED AT GOING FROM THE FIVE TO THE SEVEN AS PART OF THIS PROCESS.

SORRY, CAN I CLARIFY ACTUALLY, SO THE DESIGN REVIEW COMMITTEE, SOME OF THE PEOPLE WHO VOTED AGAINST THE DOCUMENT DIDN'T WANT THE MODERN, TRADITIONAL, MODERN OR THE CALIFORNIA CONTEMPORARY IN THE VILLAGE CENTER.

THEY WERE OKAY WITH HAVING ALL THE STYLES, BUT JUST NOT IN THE VILLAGE CENTER.

I THINK THEY FELT THAT IT WAS THERE WAS A LOT OF THOSE STYLES ALREADY IN, IN THAT AREA.

UM, BUT I THINK THERE WAS ALSO CONCERN THAT THE EXISTING MULTI-FAMILY BUILDINGS THAT USE THESE STYLES WERE NOT DESIGNED WELL. SO I THINK WITH THESE STANDARDS WE WOULD ENSURE THAT THESE TYPE OF STYLES WOULD BE WOULD MEET THE STANDARDS REQUIRED BY THE CITY OF CARLSBAD.

AND SO WE INCLUDED ADDITIONAL DESIGN ELEMENTS INCORPORATED IN THE BASE, MIDDLE AND TOP FOR THESE TWO STYLES.

OKAY, GREAT. THANK YOU.

AND HOPEFULLY THERE ARE NOTES ON THAT.

SO WHEN IT COMES TO THE WAIVERS MY COLLEAGUE WAS MENTIONING, THE WAIVERS AREN'T MADE IN A WAY THAT WOULD LOOSEN THE DESIGN STANDARDS TOO MUCH, THAT WOULD UPSET THE COMMUNITY WHO HAD THAT FEEDBACK.

SO THANK YOU FOR THAT ANSWER.

AND THEN MY SECOND QUESTION IS ABOUT BUILDERS BUILDING SOMETHING THAT LOOKS GOOD IN THE RENDERING AND THEN MAYBE LATER ON, THE SETBACKS ARE NOT QUITE WHAT THEY LOOK LIKE OR THE COLOR PALETTE IS NOT QUITE AS GOOD.

AND SO IT WAS APPROVED AND PERMITTED.

BUT WHAT HAPPENS IF THE END RESULT, THE ULTIMATE PROJECT, DOES NOT LOOK ANYWHERE AS GOOD AS WHAT WAS APPROVED? SO THE WHAT TYPICALLY HAPPENS FOR A PROJECT IS IT GOES THROUGH A DISCRETIONARY REVIEW AND THAT'S WHERE THEY GET THEIR THEIR PLANS FROM THE PLANNING COMMISSION AND CITY COUNCIL. THEN LATER ON, EITHER THEMSELVES OR ANOTHER PROPERTY OWNER WOULD SUBMIT THROUGH THEIR BUILDING PERMITS.

WITH THAT BUILDING PERMIT, WE DO A PLAN CHECK AND COMPARE IT TO THE ORIGINAL APPROVED ENTITLEMENTS.

AND IF THEY ARE NOT CONSISTENT, WE ASK THEM TO CHANGE IT.

NOW WHAT WE DO HAVE IS A PROCESS THAT HAS BEEN USED ON SOME PROJECTS, WHICH IS CALLED A CONSISTENCY DETERMINATION PROCESS.

AND THAT LOOK HAS A SERIES OF TEN FINDINGS THAT NEED TO BE MADE AND COMPARE IT TO HAS IT BEEN SUBSTANTIALLY DIFFERENT FROM WHAT HAS APPLIED? AND WE ARE AWARE OF THE CRITICISM AND WE GOT COMMENTS RELATED TO THE COMMUNITY ABOUT SOME PROJECTS THAT WENT THROUGH THAT CONSISTENCY, DETERMINATION PROCESS.

WE THINK THESE OBJECTIVE DESIGN STANDARDS WILL WILL HELP BECAUSE IT WILL BE VERY CLEAR.

ARE YOU CONSISTENT WITH THE OBJECTIVE DESIGN STANDARD THAT YOU WERE APPROVED ON? AND SO IT WILL BE CLEAR THAT THEY NEED TO BUILD WHAT WAS PROPOSED.

THE COMMITTEE DID ASK US TO LOOK INTO THE POLICY THAT ALLOWS FOR THAT PROCESS AND WE ARE LOOKING INTO THAT AND WHAT WE ARE GOING TO BE BRINGING BACK TO CITY COUNCIL

[01:10:04]

IS A RECOMMENDATION TO AMEND THE CARLSBAD MUNICIPAL CODE TO TURN THAT POLICY INTO A CODE STANDARD AND THEN INCLUDE EVEN CLEARER CONNECTION TO THESE OBJECTIVE DESIGN STANDARDS THAT WOULD APPLY TO BOTH THE VILLAGE AND BARRIO AS WELL AS THE CITY WIDE OBJECTIVE DESIGN STANDARDS.

GREAT. THANK YOU. AND JUST A LITTLE BIT OF FOLLOW UP.

THAT WAS VERY HELPFUL.

THANK YOU. JUST A ONE FOLLOW UP QUESTION.

IF A BUILDER BUILDS SOMETHING THAT IS BEYOND LIKE REALLY DIFFERENT DEVIATES GREATLY AND IS BEYOND THAT SUBSTANTIAL CONFORMANCE, WHAT IS THE CONSEQUENCE? LIKE, IS THERE JUST CODE ENFORCEMENT OR DO THEY STOP? DO THEY FIGURE IT OUT AND STOP THEM? OR WHAT HAPPENS? WE IF THEY WERE REQUESTING SOMETHING THAT WAS BEYOND THAT, WE WOULD NOT ISSUE THE BUILDING PERMITS AND LET THEM.

WHAT IF THEY DID IT WITHOUT GETTING PERMISSION? IF THEY DID IT WITHOUT GETTING PERMISSION, THAT WOULD BE A REFERRAL TO CODE AND CODE ENFORCEMENT GOING FORWARD OR DEPENDING ON THE PROCESS.

IF THEY WERE IN PROCESS, THE BUILDING DEPARTMENT CAN ISSUE A STOP WORK ORDER.

COOL. I'M ASKING BECAUSE I'VE HEARD OF THIS, SO I'M JUST PASSING ALONG WHAT I'VE HEARD FROM THE COMMUNITY AND I APPRECIATE THE ANSWERS.

THANKS. MS..

BHAT-PATEL, MY QUESTIONS HAVE ALREADY BEEN ASKED.

THANK YOU. ANY CLOSING STATEMENTS? MS.. BURKHOLDER? YEAH.

SO THIS IS SORT OF AN INTERESTING AND I THINK WILL BE HELPFUL AND I APPRECIATE THE WORK STAFF DID AND ESPECIALLY THE DESIGN REVIEW COMMITTEE FOR THE CITIZEN LED INPUT THAT WE RECEIVED.

AND I THINK WITH DISTRICT ONE, IT'S JUST HOLDS A SPECIAL PLACE IN OUR HEARTS.

EVERYONE'S HEART IS MY HOPE FOR SURE, BUT DEFINITELY WHEN IT COMES TO DEVELOPMENT AND MULTI USE HOUSING AND MULTIFAMILY HOUSING AND WE HAVE ALWAYS ROBUST DISCUSSION, LOTS OF INPUT.

I EVEN GOT INPUT ABOUT FENCING AND HOW HIGH THEY SHOULD BE AND SHRUBBERY AND ALL SORTS OF THINGS AROUND THESE DEVELOPMENTS.

AND I WELCOME THAT INPUT BECAUSE WE DON'T WANT TO HAVE BLINDERS ON TO THINGS, BUT WE ALSO NEED TO RECOGNIZE THAT THE STATE MANDATES THAT WE FOLLOW LAWS.

AND THESE ARE PART THIS IS PART OF A RESULT OF THAT, SO TO SPEAK.

SO I THINK WE'RE DOING THE RIGHT THING AS A CITY BY DEVELOPING THE OBJECTIVE DESIGN STANDARDS.

AND I THINK YOU GUYS WERE SO THOUGHTFUL.

YOUR WHOLE DEPARTMENT WAS SO THOUGHTFUL.

AND WHAT WAS PRESENTED TO US AS COUNCIL, EVEN DOWN TO, YOU KNOW, IN WHAT AREAS COULD YOU DO AMERICAN MERCANTILE.

AND I JUST THINK ABOUT STATE STREET, AND THAT IS JUST THE EPITOME OF SOMETHING LIKE AMERICAN MERCANTILE.

SO I THINK IT WAS A VERY THOUGHTFUL PROCESS.

I APPRECIATE ALL OF THAT AND I HOPE THAT THE PUBLIC DOES COME TO REALIZE THAT IT'S NOT AS IF WE WANT SOMETHING THAT LOOKS LIKE A PRISON IN THE VILLAGE AND BARRIO AND THAT IT'S NOT AS IF THAT'S WHAT IS DRIVING THE DEVELOPMENT THERE.

IT IS STATE AND WE ARE TRYING TO MANAGE WHAT THE STATE IS TELLING US THAT WE HAVE TO DO TO MEET OUR ARENA NUMBERS.

AND AND SO I THINK WE'RE ON THE RIGHT TRACK.

I APPRECIATE YOU ALL AND THANK YOU FOR ALL THE FEEDBACK THAT YOU GAVE ME TONIGHT AND ANSWERING ALL MY QUESTIONS.

THANKS, MISS ACOSTA.

MISS BHAT-PATEL.

JUST ECHOING THE. THANK YOU.

MISS LUNA. THAT'S RIGHT.

YEAH. PLEASE ADDRESS THE AUDIENCE.

THANK YOU, MAYOR. THIS IS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA.

AMENDING THE VILLAGE AND BARRIO MASTER PLAN TO IMPLEMENT HOUSING ELEMENT PROGRAM 1.11 TO DEVELOP VILLAGE AND BARRIO OBJECTIVE DESIGN STANDARDS FOR MULTIFAMILY HOUSING AND MIXED USE DEVELOPMENT PROJECTS.

MOVE INTRODUCTION OF THE ORDINANCE AS RECITED BY THE CITY ATTORNEY AND MOVE ADOPTION OF THE RESOLUTION.

SECOND. PLEASE VOTE.

PASSES UNANIMOUSLY.

[7. FISCAL YEAR 2023-24 INTERNAL AUDIT PLAN AND INTERNAL AUDIT UPDATE]

ITEM NUMBER SEVEN.

BEFORE I START THAT, DO ANY COUNCIL MEMBERS NEED A BREAK? NO. OKAY. ITEM NUMBER SEVEN CITY MANAGER.

GREAT. THANK YOU SO MUCH.

ITEM NUMBER SEVEN AS MR. THREE HEADS UP, HERE IS THE FISCAL YEAR 2023-24 INTERNAL AUDIT PLAN AND INTERNAL AUDIT UPDATE MAKING.

OUR PRESENTATION TODAY IS OUR INTERNAL AUDIT MANAGER, ROBERT THREE.

ROBERT.

ALL RIGHT. GOOD EVENING, MAYOR.

COUNCIL MEMBERS. THANK YOU FOR YOUR TIME THIS EVENING.

I'M ROBERT THREET, THE CITY'S INTERNAL AUDIT MANAGER.

THIS EVENING, I'LL PROVIDE YOU WITH AN INTERNAL AUDIT UPDATE THAT AN INTERNAL AUDIT UPDATE WILL BE COMPRISED OF TWO ELEMENTS.

THE FIRST WILL BE A FISCAL YEAR 22-23 INTERNAL AUDIT UPDATE AN UPDATE OF ACTIVITIES SINCE OUR LAST PRESENTED TO YOU IN FEBRUARY OF THIS YEAR.

[01:15:06]

THE SECOND ITEM I'LL PROPOSE THE FISCAL YEAR 23-24 INTERNAL AUDIT PLAN.

THIS EVENING. THE PROPOSED ACTION IS TO ADOPT A RESOLUTION APPROVING THE FISCAL YEAR 23-24 INTERNAL AUDIT PLAN.

AND BEFORE I GET INTO THE DETAILS OF THE AUDIT PLAN, I'D FIRST LIKE TO PROVIDE YOU WITH THAT INTERNAL AUDIT UPDATE THAT I REFERENCED SINCE THE LAST TIME PRESENTING TO YOU IN FEBRUARY OF THIS YEAR.

WE'VE HAD TWO INTERNAL AUDIT ENGAGEMENTS THAT HAVE COMPLETED.

THE FIRST OF WHICH IS THE VICE NARCOTICS INVESTIGATIVE UNIT BY FUND REVIEW.

AND TO GIVE YOU A LITTLE BACKGROUND, THE BY FUND IS ESSENTIALLY THE PETTY CASH OR THE CASH FUND THAT THE INVESTIGATIVE UNIT USES FOR THEIR OPERATIONS, FOR THEIR UNDERCOVER OPERATIONS, WORKING WITH CONFIDENTIAL INFORMANTS AND THE LIKE.

SO THAT'S WHAT THAT BUY FUND IS.

THE NEXT ENGAGEMENT THAT WAS COMPLETED IS THE TRANSIENT OCCUPANCY TAX REVIEW ENGAGEMENT.

SO THOSE ARE THE TWO ITEMS THAT I'LL GO INTO A LITTLE BIT MORE DETAIL FOR YOU HERE.

FIRST IS THE BY FUND REVIEW.

AS I MENTIONED, THE BY FUND REVIEW IS A CASH FUND UTILIZED BY THE NARCOTICS OR THE NARCOTICS INVESTIGATIVE UNIT.

IT'S A $10,000 ANNUAL FUND, WHICH IS A LARGE CASH COUNT, A LARGE CASH BALANCE FOR A CITY.

AND SO ONE OF OUR PROCEDURES WAS TO PERFORM A CASH COUNT.

WE PERFORMED A CASH COUNT TO VERIFY SIMPLY THAT THE ACCURATE THEY KEEPING ACCURATE RECORDS.

THE RECORDS ON HAND TIED TO THE BALANCE ON HAND AND EVERYTHING CHECKED OUT TO THE PENNY.

SO EVERYTHING WAS WELL DOCUMENTED AND THE CASH COUNT.

WE ALSO PERFORMED AN EVALUATION OF THE PROGRAM'S INTERNAL CONTROLS.

AND WHAT THIS WAS COMPRISED OF WAS EVALUATING THE POLICIES AND PROCEDURES THAT ARE ASSOCIATED WITH THE PROGRAM THROUGHOUT THE CITY.

AND SO THERE'S THREE ESSENTIAL POLICIES THAT APPLY TO THE PROGRAM.

THERE'S POLICE DEPARTMENT POLICY, 607 AND 608, WHICH ESSENTIALLY GIVE THE POLICE DEPARTMENT'S INVESTIGATIVE UNIT A FRAMEWORK FOR HOW THEY ARE TO WORK WITH INFORMANTS, UTILIZE THEIR FUNDS, REPORT THEIR ACTIVITIES.

SO IT JUST GIVES A REAL BROAD FRAMEWORK OF HOW OF FRAMEWORK WITHIN WHICH TO OPERATE.

THE OTHER PROCEDURE THAT'S RELEVANT IS ADMINISTRATIVE ORDER NUMBER 85, WHICH IS THE CITY'S CASH FUND POLICY.

IT PROVIDES A FAIRLY BROAD CASH HANDLING STANDARDS FOR THE CITY TO FOLLOW.

SO, YEAH, SO THOSE ARE THE THREE POLICIES THAT WE REVIEWED AND EVALUATING THE INTERNAL CONTROLS OF THE PROGRAM.

AS A RESULT, THERE ARE FOUR INTERNAL AUDIT RECOMMENDATIONS THAT WERE RECOMMENDED.

I DO WANT TO NOTE THAT THROUGH THE PROCEDURES THAT I JUST REFERENCED, THE FINDINGS, EVEN THOUGH THERE'S FOUR AUDIT RECOMMENDATIONS, THE FINDINGS THROUGH THIS PROCESS FOUND THAT THE UNIT MAINTAINED ACCURATE RECORDS, FOLLOWED THE FRAMEWORK THAT THEY HAD AVAILABLE TO THEM, WHICH IS POLICY 607 608.

AND SO THEIR ATTENTION TO DETAIL AND PROCEDURES THAT THEY FOLLOWED WERE ALL WELL DONE.

WITH THAT SAID, WE DID RECOMMEND FOR INTERNAL AUDIT RECOMMENDATIONS FOR MANAGEMENT TO CONSIDER SIMPLY TO STRENGTHEN INTERNAL CONTROLS FOR THE CITY.

IT'S A $10,000 BY FUND, WHICH IS SIGNIFICANT.

SO THE FIRST RECOMMENDATION IS SIMPLY FOR THE UNIT TO IDENTIFY A SECOND APPROVER.

AT THE TIME OF THE REVIEW, IT WAS NOTED THAT THE NARCOTICS UNIT'S SUPERVISOR WAS RESPONSIBLE FOR OVERSEEING THE DISBURSEMENT OF CASH, THE SECURING OF CASH, AND ALSO ESSENTIALLY APPROVING PRE DISTRIBUTION WOULD APPROVE THE TRANSACTIONS AND THEN ON A MONTHLY BASIS THERE WOULD BE A REVIEW OF THAT ACTIVITY. SO THERE WAS A REVIEW MECHANISM.

HOWEVER, WE THE RECOMMENDATION IS THAT THEY HAVE A SECOND APPROVER IN PLACE THAT WOULD APPROVE THOSE TRANSACTIONS PRIOR TO THEM TAKING PLACE AS MUCH AS THEY CAN.

THEY HAVE OPERATIONS IN THE FIELD THAT ARE THAT ARE SOMEWHAT FLUID AND SO THEY CAN'T ALWAYS PRE-APPROVE TRANSACTIONS.

BUT HAVING A SECOND APPROVER JUST AS A STANDARD WILL STRENGTHEN, STRENGTHEN THE CONTROLS AND A RELATED RECOMMENDATION ALONG WITH THAT IS FOR THOSE SAME INDIVIDUALS, THE SUPERVISOR FOR THAT UNIT.

AND THEN ALSO THE SECOND APPROVER IS FOR THEM TO TAKE ANNUAL CASH HANDLING TRAINING.

AND THAT'S SIMPLY A STANDARD ACROSS THE CITY.

ANYBODY THAT HANDLES CASH OR OVERSEES CASH IS REQUIRED TO TAKE THIS TRAINING.

THE NEXT RECOMMENDATION. THE THIRD RECOMMENDATION IS FOR FINANCE, FOR THE FINANCE DEPARTMENT TO EVALUATE AND UPDATE CASH REPLENISHMENT PROCESS.

WE FOUND THAT THE CASH REPLENISHMENT PROCESS CONSISTED OF THE FINANCE DEPARTMENT ISSUING A PETTY CASH CHECK TO THE UNIT AND THEY WOULD MEET THE

[01:20:03]

UNIT AT THE BANK.

THEY WOULD DEPOSIT THE OR THEY WOULD CASH THE CHECK WITH THE BANK.

THE BANK WOULD HANDLE THE CASH TO THE OFFICER AND THE OFFICER WOULD TAKE THE CASH BACK TO THE CITY.

AND SO VERY SECURE CASH.

IT'S BEING TRANSPORTED BY, YOU KNOW, POLICE PERSONNEL ACROSS TO THE CITY, BACK TO THE SAFE WHERE IT'S LOCKED.

HOWEVER, THERE ARE ARMORED TRANSPORT SERVICES THAT CAN DELIVER THE CASH DIRECTLY TO THE POLICE HEADQUARTERS.

SO OUR RECOMMENDATION IS FOR FINANCE TO MAKE AN EVALUATION OF WHETHER THAT'S FEASIBLE AND FINANCIALLY, YOU KNOW, AN EXPENSE THAT WE CAN INCUR.

AND IT'S REASONABLE. AND THEN THE FOURTH AND FINAL RECOMMENDATION IS SIMPLY TO PUBLISH CASH HANDLING PROCEDURES FOR THE UNIT TO FOLLOW.

AS I MENTIONED, THERE'S A FRAMEWORK IN THOSE POLICIES THAT I REFERENCED EARLIER, BUT THEY REALLY PROVIDE A VERY BROAD GUIDELINE SET OF GUIDELINES.

SO I'M RECOMMENDING THAT THE FINANCE DEPARTMENT WORK WITH THE NARCOTICS UNIT TO BASICALLY PUT TOGETHER DETAILED PROCEDURES ON HOW THEY ARE TO MANAGE THE CASH IN THEIR UNIT. A SECOND ENGAGEMENT THAT I REFERENCED IS THE TRANSIENT OCCUPANCY TAX REVIEW AND THE PROCEDURES INVOLVED IN THIS REVIEW. THIS REVIEW CONSISTS OF THE CITY SELECTING ANYWHERE FROM 6 TO 12 HOTELS ON AN ANNUAL BASIS.

WE ENGAGE A LOCAL CPA FIRM, AND THAT LOCAL CPA FIRM WILL REVIEW THE TRANSIENT OCCUPANCY TAX AND THE BUSINESS IMPROVEMENT DISTRICT RECORDS OF EACH OF THOSE HOTELS. AND THEY GO THROUGH A VERY PRESCRIBED SET OF PROCEDURES AND REVIEW THE HOTEL'S RECORDS TO ENSURE THAT THEY'RE COMPLIANT WITH THE CITY'S REQUIREMENTS FOR REMITTING AND REPORTING THEIR TOTS AND THEIR BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS.

AS A RESULT OF THIS ENGAGEMENT AND REVIEWING THE 11 THE 11 HOTELS, WE IDENTIFIED $159,000 WORTH OF UNDERPAID TOTS, PENALTIES AND INTEREST.

SO THAT'S THAT'S THE $159,000 IS IS ALL THOSE ITEMS. GROSSED UP. AND SO.

IN ADDITION TO THE UNDERPAYMENTS IDENTIFIED, WE ALSO IDENTIFIED AND IMPROVED UPON ON THE SPOT DURING THE ENGAGEMENT SEVERAL PROCEDURES THAT THE REVENUE OFFICE HAS OR THE REVENUE DEPARTMENT HAS FOR RECEIVING AND REVIEWING REMITTANCES FROM THE HOTELS.

SO WE'VE ALREADY MADE ON THE SPOT ADJUSTMENTS TO THE PROCEDURE TO FIRM UP THEIR PRACTICES.

AND LASTLY, WE IDENTIFIED A NUMBER OF IMPROVEMENTS TO MAKE TO THE ORDINANCE PERTAINING TO OUR TOT PROGRAM.

AND THOSE IMPROVEMENTS ARE BEING PUT IN PLACE AND WILL BE BROUGHT FORWARD TO THE CITY COUNCIL BEFORE THE END OF THE CALENDAR YEAR.

SOME OF THE IMPROVEMENTS IN THERE IS ESSENTIALLY TO GIVE THE CITY, GIVE THE ORDINANCE GREATER A LITTLE GREATER DETAIL, TO GIVE THE CITY BETTER LANGUAGE FOR THE HOTELS SO THE HOTELS CAN UNDERSTAND BETTER THE ORDINANCE AND ALSO GIVE US A BETTER WAY OF COMMUNICATING THE REQUIREMENTS AND ALSO OBTAINING RECORDS AND CONDUCTING THIS REVIEW THAT I'M THAT I'M REPORTING REPORTING ON HERE.

SO TO GIVE YOU A LITTLE SNAPSHOT OF THE FINDINGS FROM THE TOT REVIEW.

OF THE $159,000 OF UNDERPAYMENTS, YOU CAN SEE THAT ROUGHLY $21,000 WERE ASSOCIATED WITH TOT REMITTANCES AND $85,000 WAS ASSOCIATED WITH THE BID ASSESSMENTS.

THAT'S THE CARLSBAD TOURISM BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS.

AND THEN ABOUT $52,000 WAS ASSOCIATED WITH PENALTIES AND INTEREST FROM THOSE FINDINGS.

AND THE LAST ITEM I'D LIKE TO JUST PRESENT TO YOU BRIEFLY HERE IS THE FISCAL YEAR 2324 INTERNAL AUDIT PLAN.

THIS CONSISTS OF FIVE DISTINCT ENGAGEMENTS.

THE FIRST OF WHICH IS A TRANSIENT OCCUPANCY TAX ENGAGEMENT LIKE I JUST TALKED ABOUT.

WE WE PERFORM THOSE THOSE ENGAGEMENTS ON AN ANNUAL BASIS.

AND AND THE FIRST ENGAGEMENT YOU SEE LISTED HERE IS THE FISCAL YEAR 23 ENGAGEMENT.

THAT'S THAT'S IN PROCESS.

IN ADDITION TO THAT, THERE'S A PROCUREMENT PROGRAM AUDIT, WHICH IS WHICH IS ALSO ONGOING IN PROCESS FROM FISCAL YEAR 23.

AND THEN THERE'S ALSO A PAYROLL AUDIT, A BUSINESS APPLICATION, USER ACCESS REVIEW ENGAGEMENT.

AND THEN LASTLY, ANOTHER TRANSIENT OCCUPANCY TAX ENGAGEMENT.

AND TO DIVE EVEN DEEPER AND TO PROVIDE EVEN GREATER CLARITY TO THAT PROGRAM, WE'VE WE'VE MERGED THE ENGAGEMENT WITH THE REVENUE AUDIT.

SO IN ADDITION TO EVALUATING THE HOTELS, WE'RE GOING TO TAKE A STEP BACK AND LOOK CLOSER AT OUR OWN PROCEDURES AND SHORE UP SOME OF OUR PRACTICES AND IF NECESSARY. AND SO THAT'S A LITTLE BIT BROADER SCOPE ENGAGEMENT.

SO THIS EVENING, THE PROPOSED ACTION IS TO ADOPT A RESOLUTION APPROVING THE FISCAL YEAR 2324 INTERNAL AUDIT PLAN.

[01:25:04]

AND WITH THAT, I'LL TAKE ANY QUESTIONS YOU MIGHT HAVE.

DO WE HAVE ANY SPEAKERS? YES. MARY LOU.

HELLO.

I'M REALLY INTERESTED IN WHERE THE MONEY GOES AND HOW IT'S SPENT.

AND I'M SO GLAD THAT DAVID GRAHAM NOW HAS THE ABILITY TO AUDIT AND REPORT ON THE AMOUNT OF MONEY THAT'S SENT BACK TO THE GENERAL FUND. AND I'M HOPING THAT Y'ALL WILL.

BE MORE TRANSPARENT AS TO HOW THE MONEY IS SPENT OR NOT SPENT.

BECAUSE THAT'S SOMETHING THE PUBLIC WOULD LIKE TO KNOW.

AS TO WHAT'S GOING ON.

SOME PEOPLE ARE NOT WILLING TO SPEND ANY MONEY ON SENIORS AND SENIOR CENTERS.

SO. I DON'T KNOW WHAT THEY'RE DOING WITH THE MONEY.

THEY OWED 14,000,000IN PENSION OBLIGATIONS.

AND SUPPOSEDLY CARLSBAD HAS MONEY, BUT THEY DIDN'T PAY THEIR BILL.

SO WHAT ARE YOU DOING WITH THE MONEY? BECAUSE MONEY'S THERE.

BUT IT'S NOT BEING SPENT AT THE SENIOR CENTER.

IT'S COST RECOVERY.

AND NO TRANSPARENCY AND NO EFFORT TO.

TALK TO THE PEOPLE ABOUT WHAT THEY WANT AND TO OVERSEE IT.

IT'S NICE TO HAVE TRUST, BUT YOU KNOW WHAT THEY SAY.

TRUST BUT VERIFY.

THAT'S WHY YOU HAVE YOUR AUDITORS AND SOME OF THE MONEY MAY LOOK GOOD ON A BALANCE SHEET, BUT IT WOULD LOOK A LOT BETTER SERVING SOME SENIORS.

AND DOING SOME THINGS.

SO. I HOPE THAT YOU WILL.

DO MORE.

TO EDUCATE.

THE PEOPLE AND TO SPEND SOME MONEY WHERE IT REALLY BENEFITS THE PEOPLE WHO CONTRIBUTED.

IT'S NICE TO SAVE UP MONEY FOR BIG PROJECTS, BUT DON'T FORGET THERE ARE PEOPLE IN YOUR DISTRICT WHO VOTE AND THEY MIGHT APPRECIATE.

BETTER SERVICE, ESPECIALLY AT THE SENIOR CENTER, OR AT LEAST A VISIT TO THE SENIOR CENTER.

SO I HOPE YOU AUDIT THAT AND WHERE THAT MONEY IS GOING.

THANK YOU VERY MUCH.

THERE ARE NO ADDITIONAL SPEAKERS.

QUESTIONS FROM COUNCIL.

COMMENTS FROM COUNCIL.

MS.. LUNA.

SO WITH RESPECT TO RECOMMENDATION NUMBER FOUR.

I'M FASCINATED THAT.

WE DON'T OUR POLICE OFFICER CAN GO IN, GET THE MONEY, BUT WE'RE LOOKING AT AN ARMORED TRANSPORT SERVICE TO DELIVER THE CASH.

I TRUST OUR POLICE OFFICERS AND I THINK THEY'RE GOOD.

AND THERE'S AN OPTION UNDER RECOMMENDATION FORM THAT SAYS IF ARMORED TRANSPORT IS NOT UTILIZED, I WONDER WHAT THAT WOULD COST UNLESS IT'S JUST IN THEIR RUN AND IT DOESN'T COST US ANY EXTRA MONEY. BUT I MEAN, I THINK THEY NEED THIS CASH SOMETIMES AND YOU CAN'T ORDER THE TRUCK UP TO GET IT OR IT'S NOT ON THE DELIVERY SITE. IT SAYS IT'S RECOMMENDED THAT AP SECURE THE PETTY CASH CHECK UNTIL JUST PRIOR TO THE FINANCE DEPARTMENT STAFF MEETING THE NEW SUPERVISOR AT THE BANK. THIS WILL ALSO SERVE TO REDUCE THE RISK.

THE CHECK IS UNSECURED FOR PERIODS OF TIME PRIOR TO BEING CASHED AT THE BANK.

CAN YOU GIVE ME SOME COST BREAKDOWN ON IF THERE'S A DIFFERENCE WITH A POLICE OFFICER GOING AND THEN US USING AN ARMORED TRUCK SERVICE? WE HAVEN'T AS OF YET IDENTIFIED OR EVALUATED THE COST.

THAT'S SOMETHING I'VE ESSENTIALLY ASSIGNED THE FINANCE MANAGER OR SORRY, THE FINANCE DIRECTOR AND THE TEAM ARE GOING TO LOOK INTO THAT AND REPORT BACK.

AND SO THIS IS JUST AN ACTION ITEM FOR THEM TO EVALUATE THAT.

BUT YEAH, THAT'S EXACTLY AS YOU REFERENCED IN THE REPORT, THEY'RE GOING TO EVALUATE THE COST BENEFIT.

I KNOW BANKS DO HAVE A PROCESS WHERE YOU CAN SCHEDULE WHEN THE CASH SHOWS UP AND HAVE IT DONE VERY METICULOUSLY.

IT JUST HELPS TIGHTEN THE CONTROLS A LITTLE BIT BETTER.

BUT OBVIOUSLY WE'LL LOOK AT THE COST BENEFIT FOR SURE.

OKAY. I JUST WANTED TO NOTE MY COMMENTS THERE.

THANK YOU. MS. BURKHOLDER. NO QUESTIONS, JUST COMMENTS.

[01:30:02]

WOULD YOU LIKE TO COMMENT? OKAY. SORRY. I DIDN'T KNOW WE WERE THERE.

I ZONED OUT, I GUESS. YEAH, NO, I ECHO MY COLLEAGUES CONCERNS ABOUT THAT.

BUT I ALSO THINK THAT'S A TRICKY LITTLE SITUATION BECAUSE POLICE WORK, YOU KNOW, YOU SOMETIMES NEED THE MONEY, LIKE TODAY, LIKE IN THE NEXT HOUR TO GO MEET THE BAD GUY TO DO A DEAL.

SO I JUST DON'T THINK THAT I CAN UNDERSTAND AND APPRECIATE THAT IS PROBABLY THE SAFEST WAY TO DO THIS WHOLE THING.

BUT I TRUST THE POLICE TO DO WHAT THEY NEED TO DO, AND I THINK THAT WOULD BE A BAD WASTE OF MONEY FOR CITY TAXPAYERS, FOR THE RATEPAYERS.

THANKS. MS. ACOSTA. THANK YOU.

I JUST WANTED TO HEAP PRAISE ON ON OUR INTERNAL AUDITOR FOR FOR THIS WORK AND TO THE PREVIOUS COUNSEL, I GUESS, WHO AUTHORIZED THIS INTERNAL AUDITING.

YOU KNOW, WE DIDN'T HAVE AN INTERNAL AUDITOR BEFORE THAT WAS IN HOUSE, RIGHT? WE HAD CONSULTANTS.

I DID HAVE A PREDECESSOR THAT WAS IN PLACE FOR SEVERAL YEARS.

RIGHT. AND JUST REMEMBERING WHEN I STARTED IN NOVEMBER 2020, I FEEL LIKE IT WAS NEW.

SO ANYWAY, THANK YOU AND GRATEFUL FOR YOU.

THANK YOU, MISS BHAT-PATEL.

NO COMMENTS. JUST THANK YOU.

YES. AND SAME THANK YOU.

MOTION. NO. YES.

WE HAVE TO MOVE ADOPTION OF THE RESOLUTION IN THIS AGENDA ITEM.

SECOND. SECOND.

PLEASE VOTE. PASSES UNANIMOUSLY.

THANK YOU. ITEM NUMBER EIGHT CITY MANAGER.

[8. CITY COUNCIL POLICY STATEMENT – CITY COUNCIL PROCLAMATIONS, CERTIFICATES OF RECOGNITION AND CONGRATULATORY LETTERS]

THANK YOU SO MUCH.

ITEM NUMBER EIGHT IS CITY COUNCIL POLICY STATEMENT ON CITY COUNCIL PROCLAMATIONS, CERTIFICATES OF RECOGNITION AND CONGRATULATORY LETTERS MAKING.

OUR PRESENTATION TODAY IS OUR LEGISLATIVE AND CONSTITUENT SERVICES DIRECTOR, SHEILA COBIAN.

GOOD EVENING, MAYOR AND COUNCIL MEMBERS.

I'M BACK.

THE ITEM BEFORE YOU THIS EVENING.

I'M SORRY. THE ITEM BEFORE YOU THIS EVENING IS TO CONSIDER APPROVING A COUNCIL POLICY REGARDING CITY COUNCIL PROCLAMATIONS, CERTIFICATES OF RECOGNITION, AND CONGRATULATORY LETTERS.

ON JUNE 1ST, STAFF REQUESTED THAT COUNCIL PROVIDE FEEDBACK ON ANY DESIRED CHANGES TO CARLSBAD MUNICIPAL CODE.

CHAPTER 1.20 MEETINGS.

COUNCIL VOTED UNANIMOUSLY TO HAVE STAFF RETURN WITH AN ITEM TO DISCUSS HOW PROCLAMATIONS ARE PRESENTED.

FOLLOWING THAT DIRECTION, STAFF BEGAN BY SURVEYING THE OTHER CITIES IN SAN DIEGO COUNTY AND FOUND THAT LESS THAN HALF THE CITIES HAVE A WRITTEN POLICY IN PLACE REGARDING PROCLAMATION PRESENTATIONS.

BASED ON CITY COUNCIL'S FEEDBACK AT THE JUNE 1ST MEETING, STAFF ARE RECOMMENDING THE FOLLOWING REQUEST FOR CITY COUNCIL PROCLAMATIONS WILL BE PROCESSED BY THE CITY MANAGER AND REQUIRE THE MAYOR'S APPROVAL REQUESTS MUST BE MADE BY CITY OF CARLSBAD RESIDENT COUNCIL MEMBER OR EMPLOYEE.

REQUESTS SHOULD BE MADE AT LEAST 30 DAYS BEFORE THE DATE.

THE PROCLAMATION IS NEEDED AND SHOULD BE IN WRITING AND INCLUDE THE FOLLOWING A CONTACT PERSON'S NAME, PHONE NUMBER AND ADDRESS A BRIEF SUMMARY OF THE EVENT OR ORGANIZATION, A SPECIFIC NAME AND DATE FOR THE DAY, WEEK OR MONTH OR EVENT TO BE PROCLAIMED THE EXACT DATE THE PROCLAMATION IS NEEDED.

A DRAFT TEXT OF THE PROCLAMATION, INCLUDING 4 TO 5, WHEREAS CLAUSES THAT PROVIDE THE BASIC FACTS THAT AND REASONS JUSTIFYING THE PROCLAMATION.

FOR PRESENTATIONS OF THE PROCLAMATION STAFF IS PROPOSING THAT THE CITY COUNCIL HOLD A CEREMONIAL GATHERING EACH MONTH FOR THE PURPOSE OF PRESENTING PROCLAMATIONS.

THE CITY CLERK WOULD ESTABLISH A SCHEDULE FOR THESE GATHERINGS TO BE APPROVED BY THE CITY COUNCIL WHEN THE REGULAR CITY COUNCIL MEETING CALENDAR IS ESTABLISHED EACH YEAR, THE MAYOR, IN CONSULTATION WITH THE CITY MANAGER AND THE CITY CLERK, WOULD DETERMINE WHICH PROCLAMATIONS WILL BE PRESENTED AT THE GATHERINGS.

ALL OTHER PROCLAMATIONS WILL BE MAILED TO THE RECIPIENT OR MADE AVAILABLE FOR PICKUP AT CITY HALL.

AT THE CEREMONIAL GATHERING, THE MAYOR OR A CITY COUNCIL MEMBER WILL PRESENT THE PROCLAMATION TO THE INDIVIDUAL OR REPRESENTATIVES OF AN ORGANIZATION OR GROUP RECEIVING THE PROCLAMATION.

IF THE CRITERIA FOR A PROCLAMATION ARE NOT MET, THE MAYOR MAY ISSUE A CERTIFICATE OF RECOGNITION OR A CONGRATULATORY LETTER TO AN ORGANIZATION OR INDIVIDUAL TO RECOGNIZE AN ACHIEVEMENT OR SIGNIFICANT CONTRIBUTION TO THE COMMUNITY.

AS PART OF THIS ITEM, COUNCIL MAY WISH TO DISCUSS WHETHER OR NOT YOU WISH TO PRESENT PROCLAMATIONS OUTSIDE OF THE REGULAR CITY COUNCIL MEETING AS A CEREMONIAL GATHERING. DO YOU WISH TO LIMIT THE NUMBER OF PROCLAMATIONS PRESENTED AT THE GATHERING TO BE HELD EACH MONTH, OR DO YOU WISH TO SET A SCHEDULE FOR THE CEREMONIAL GATHERINGS? IN ADDITION, YOU MAY WANT TO DETERMINE HOW MANY GATHERINGS THE CITY COUNCIL WISHES TO HOLD EACH MONTH, AND IF THERE IS A CONFLICT WITH A CLOSED SESSION WITH THE OF THE

[01:35:03]

CITY COUNCIL, SHOULD THE CEREMONIAL GATHERING BE RESCHEDULED TO THE FOLLOWING WEEK OR MOVE TO AN EARLIER TIME THE SAME DAY? IN CONCLUSION, STAFF IS ASKING THAT YOU CONSIDER THE OPTIONS PRESENTED AND ADOPT THE RESOLUTION APPROVING A POLICY IF YOU WISH TO DO SO.

AND AS A REMINDER, ADOPTING A CITY COUNCIL POLICY REQUIRES FOUR AFFIRMATIVE VOTES OF THE CITY COUNCIL.

AND BEFORE I CONCLUDE, I JUST WANTED TO DO A LITTLE SHOUT OUT TO THE TEAM WHO WORKED ON THIS ITEM AND ITEM NUMBER THREE THAT I PRESENTED EARLIER.

THE MEMBERS OF THE TEAM ARE MORGAN FRY FROM THE CITY MANAGER'S OFFICE, FAVIOLA MEDINA AND THE CLERK'S OFFICE, AND FLORA WAITE FROM THE CITY ATTORNEY'S OFFICE.

THAT'S ALL I HAVE.

BE HAPPY TO ANSWER ANY QUESTIONS.

THANK YOU. DO WE HAVE SPEAKERS? THERE ARE NO SPEAKERS.

QUESTIONS FROM COUNCIL.

MISS LUNA. QUESTIONS.

MISS BURKHOLDER. MISS ACOSTA.

MS. BHAT-PATEL? YES, I DO HAVE ONE QUESTION.

I KNOW YOU MENTIONED THAT THE AUTHORITY WOULD LIE ON THE CITY MANAGER AND THE MAYOR TO MAKE THE DETERMINATION AS TO WHAT WOULD HAPPEN IF WE WERE TO MOVE FORWARD WITH, LET'S JUST SAY, A CEREMONIAL OPTION.

AND IS THAT IS THAT THE CURRENT STANDARD THAT THOSE ARE THE FOLKS THAT DECIDE WHAT PROCLAMATIONS ARE BROUGHT FORWARD? TYPICALLY, THE PROCLAMATION REQUESTS ARE FUNNELED THROUGH THE CITY MANAGER'S OFFICE OR THE EXECUTIVE ASSISTANT TO THE CITY COUNCIL.

AND THEN WE DISCUSS, YOU KNOW, IS IT PERTINENT TO OUR GUIDELINES THAT WE HAVE PUBLISHED ON THE CITY'S WEBSITE? AND IF IT DOES FALL IN LINE WITH THOSE GUIDELINES, THEN WE TRY TO FIND A MEETING THAT WOULD WORK WITHOUT OVERWHELMING THE MEETING.

WE TRY TO LIMIT IT TO TWO PROCLAMATIONS PER MEETING.

OKAY. THAT WAS MY ONLY QUESTION.

I JUST HAVE COMMENTS. THANKS.

COMMENTS. MISS LUNA, ANY? I'M AS WE DISCUSSED PREVIOUSLY, I THINK THIS IS WHEN WE CONDUCT OUR BUSINESS.

SO I'M IN FAVOR OF CONDUCTING IT BEFORE WE HAVE OUR BUSINESS MEETING.

MISS BURKHOLDER. YEAH, I APPRECIATE THE PROCLAMATIONS AND THE RECOGNITION OF STAFF OF COMMUNITY MEMBERS OF WHOMEVER HAS REQUESTING AND THAT WE HAVE CHANNELS IN PLACE THAT WE GO THROUGH TO MAKE THIS HAPPEN.

BUT I, TOO FAVOR HAVING THESE BEFORE OUR BUSINESS MEETING IF IT'S ON THE SAME DAY OR IF IT'S SO ANOTHER DAY OR WHATEVER IT IS.

AND MAYBE WE CAN DO MORE THAN TWO AND GET IT DONE AND MOVE ON WITH OUR BUSINESS MEETING.

MS. ACOSTA. SO I GUESS I HAVE A DIFFERENT TAKE IN THAT.

I THINK IT'S GOING REALLY WELL AS IT IS BECAUSE WE DON'T USUALLY HAVE MORE THAN TWO.

SO, I MEAN, I FIGURE RIGHT NOW WE HAVE NONE.

ONE, TWO, TODAY WE HAD TWO.

SOMETIMES IT'S TIMELY BECAUSE IT'S THAT WEEK LIKE TODAY WE HAD INTERNATIONAL OVERDOSE AWARENESS DAY, AUGUST 31ST.

SO IT'S COMING UP. SO WE CELEBRATED IT TODAY.

I THINK AS LONG AS IT'S LIKE QUICK AND WE THE MAYOR READS THE RULES AROUND IT THAT YOU CAN CLAP FOR THE PROCLAMATIONS, BUT THEN WE'RE GOING TO START THE BUSINESS.

I THINK THAT'S FINE.

THE THING THAT WORRIES ME ABOUT CHANGING IT TO A DIFFERENT TIME IS WE ALREADY HAVE CLOSED SESSION.

THAT RUNS SOMETIMES RIGHT UP TO COUNCIL MEETINGS, SO WE'D HAVE TO START EVEN EARLIER.

AND I THINK EVEN SETTING A SEPARATE DATE, WE MIGHT WANT TO TAKE ON A LOT MORE BECAUSE IT'S A SEPARATE DATE.

SO ACTUALLY LIKE IT THE WAY IT IS, IT'S JUST TWO CURRENTLY.

I THINK IT WORKS FINE IF IT AIN'T BROKE, DON'T FIX IT KIND OF THING.

AND THE ONLY OTHER THING THAT I WOULD SAY IS THE THE EXCEPTION WOULD BE THE CITIZEN OF THE YEAR THAT WE DO A LITTLE DIFFERENTLY AND WE HAVE CAKE.

AND I'M GUESSING LIKE WHEN YOU HAVE NEW COUNCIL, SOME PEOPLE DO THAT.

NEW COUNCIL MEMBERS COME IN AND THEY DO SOME KIND OF SEPARATE GATHERING SO THAT THEY CAN TAKE PICTURES.

I DIDN'T HAVE THAT BECAUSE I WAS VIRTUAL WHEN I JOINED THE COUNCIL, BUT I UNDERSTAND THAT SOME OTHER CITIES HAVE LIKE A BREAK WHERE THEY DO SOME KIND OF GATHERING IN THE COURTYARD OR SOMETHING ON THAT SPECIAL OCCASION WHEN THEY DO THAT.

BUT OTHERWISE I THINK IT WORKS FINE AS IT IS.

THANKS. THIS BHAT-PATEL.

YES, THANK YOU AND THANKS FOR THE PRESENTATION AND FOR BRINGING THIS FORWARD.

I TOO ECHO THE SENTIMENTS OF COUNCIL MEMBER ACOSTA THAT I THINK HOW IT'S GOING IS IS FINE IN TERMS OF SOME OF THE REASONS AS TO WHY I FEEL IT'S BECAUSE OF THE TIMELINESS OF THE, YOU KNOW, THE REQUESTS THAT ARE BEING BROUGHT FORWARD.

I KNOW A LOT OF THINGS ARE TO RAISE AWARENESS WITH REGARDS TO THE ISSUE THAT'S BEING BROUGHT FORWARD.

AND I CAN SAY THAT FOR THE COMMUNITY MEMBERS, IF WE DO START EARLIER, FIRST OF ALL, OUR MEETINGS ARE AT 5 P.M.

SO THOSE THAT WORK HAVE THE ABILITY TO ACTUALLY ATTEND THE MEETINGS.

AND IF WE'RE ASKING THEM TO COME PRIOR TO THE MEETINGS, WE'RE ASKING THEM TO MISS WORK TO COME.

THIS IS OUR JOB, SO WE CAN DEFINITELY SHOW UP PRIOR.

[01:40:01]

BUT I DON'T WANT TO REQUEST SOMEBODY THAT IS OF THE PUBLIC TAXPAYER THAT SHOULD HAVE THE RIGHT TO BE ABLE TO ATTEND THIS MEETING, TO NOW HAVE TO MISS WORK TO TO BE PART OF THAT.

AND THE OTHER PIECE, IF IT TURNS INTO JUST A CEREMONIAL DAY, I THINK THEN YOU'RE AGAIN FROM AGENDA MEETINGS THAT ALREADY EXIST.

WE'RE NOW ADDING ON STAFF, TIME, STAFF, RESOURCES, ALL OF THAT TO A SEPARATE DAY AND TIME.

SO I THINK DOING IT THE WAY THAT IT IS THE WAY THAT I WOULD PREFER.

AND IF THERE'S NOT A GENERAL CONSENSUS, MAYBE THERE'S A COMPROMISE IN BETWEEN THAT.

THANKS. ONE OF THE THINGS THAT I HEAR FROM THE PUBLIC, ESPECIALLY THE PEOPLE WHO ARE WAITING TO BE HEARD ON A BUSINESS MEETING, IS THAT THEY SHOW UP WITH THEIR ARCHITECTS, THEIR ATTORNEYS, THEIR CONSULTANTS, AND THEY'RE PAYING THEM BY THE HOUR.

AND AT THE BEGINNING WHILE EVERYBODY SITS, WE DO THIS CEREMONIAL PROCLAMATIONS.

SO ONE OF THE THINGS I THOUGHT MIGHT BE ABLE TO SETTLE, KEEP THE BUSINESS MEETING, A BUSINESS MEETING, BUT STILL ADDRESS THE PROCLAMATIONS, IS OUR VERY FIRST MEETING OF EVERY MONTH THAT WE BEGIN EARLY.

WE JUST MAKE SURE WE DON'T HAVE CLOSED SESSIONS ON THE FIRST MEETING OF THE MONTH.

AND WE MEET EARLY AND WE DO THE PROCLAMATIONS BEFORE THE BUSINESS MEETING.

AND WE DO THAT AT THE FIRST MEETING OF THE MONTH BECAUSE A LOT OF PROCLAMATIONS RECOGNIZE THAT MONTH.

SO THIS WOULD ADDRESS ALL OF THAT.

SO I'D BE IN FAVOR OF DOING FOLLOWING STAFF'S RECOMMENDATION, BUT DOING IT ON THE FIRST MEETING OF THE MONTH PRIOR TO THE COUNCIL MEETING. MAY I ASK YOU A QUESTION ON THAT IN TERMS OF SO I'M SURE YOU HEARD MY CONCERNS ON BEING PRIOR TO THE MEETING.

I WAS JUST CURIOUS AS TO WHAT YOU WERE ANTICIPATING IN TERMS OF THE START TIME FOR THAT, BECAUSE I'M GUESSING THAT WOULD BE A CITY MANAGER RELATED QUESTION.

AND I KNOW WE'VE ALREADY PUT OUT I'M GUESSING THIS WOULDN'T BE IN MOTION FOR THIS YEAR.

THIS WOULD HAVE TO START FOR NEXT YEAR, RIGHT? BECAUSE WE ALREADY HAVE OUR ADOPTED TIMES CURRENTLY.

YES, WE DO HAVE ADOPTED TIMES.

UNLESS THERE'S SOMETHING THAT REQUIRES US TO SPECIFICALLY NOTICE SOMETHING LIKE IN A BROCHURE, WE WOULD HAVE AN ABILITY TO MAKE A MODIFICATION OR CHANGE.

WE WOULD JUST HAVE TO NOTIFY THE PUBLIC OF THAT.

OKAY, SO WHAT ARE YOU THINKING? MY THOUGHT IS THAT IT WOULD BE FLEXIBLE.

IF WE HAVE REQUESTS FOR FIVE PROCLAMATIONS, THEN THE PUBLIC WOULD BE NOTICED THAT WE WOULD BEGIN AT 415. IF THERE'S ONLY ONE PROCLAMATION THAT WE'RE GOING TO, IT WOULD BE NOTICED THAT WE WOULD START AT 445.

THE NOTICE WOULD BE JUST TO ACCOMMODATE THE NUMBER OF PROCLAMATIONS FOR THAT MONTH.

OKAY. THANKS FOR THE CLARIFICATION.

ANY OTHER COMMENTS? MOTION. REMOVE MAYOR BLACKBURN'S RECOMMENDATION.

DO YOU WANT ME TO REPEAT THE POINTS THAT WERE IN THAT RECOMMENDATION? I'M SORRY. SAY IT AGAIN. DID YOU WANT ME TO REPEAT THE POINTS THAT WERE IN THAT RECOMMENDATION? I THINK I WROTE THEM ALL DOWN. SO THIS WOULD ACTUALLY END UP BEING A BRING BACK? I THINK IT WOULD BE TO BRING BACK A PROCLAMATION POLICY THAT INCLUDED IN IT THAT THE PROCLAMATIONS WOULD BE WOULD OCCUR AT ONE MEETING A MONTH.

THEY WOULD OCCUR PRIOR TO THE BUSINESS MEETING WITH ANTICIPATION THAT THERE WOULD BE NO CLOSED SESSION AT THAT MEETING.

THE START TIME WOULD BE FLEXIBLE DEPENDING ON THE NUMBER OF PROCLAMATIONS THAT WILL BE HEARD.

YES, WE HAVE A MOTION.

DO WE HAVE A SECOND? I'LL SECOND.

OKAY. AND THIS REQUIRES FOUR VOTES.

AM I CORRECT TO PASS BECAUSE THIS IS JUST BEING BROUGHT BACK.

THIS WOULD BE BRINGING BACK A POLICY.

SO SHE'S RIGHT. I GOT IT.

OKAY. PLEASE VOTE.

SO PASSES 3 TO 2.

SO THIS IS JUST TO BRING IT BACK.

AND THEN THE FOUR VOTE MANDATORY WOULD BE ON THE NEXT VOTE TO ACTUAL ACTUALLY ADOPT IT.

GOT IT. WELL, JUST JUST A MATTER OF QUESTION HERE.

RATHER THAN STAFF GO THROUGH ALL OF THIS AND BRING IT BACK AND IT SOUNDS LIKE IT'S GOING TO END UP LOSING 3 TO 2.

IS THERE A WAY TO GET AROUND HAVING TO DO THAT? CAN WE JUST SAY REVOTE AND JUST SAY, WELL, LET'S NOT BRING IT BACK BECAUSE WHY HAVE STAFF DO ALL THAT TO BRING IT BACK AND IT NOT GET FOUR VOTES? FOLLOW WHAT I'M SAYING. WHAT WOULD BE THE PROPER WAY TO DO THAT? I THINK THE EASIEST WOULD BE IS THERE AN INTEREST OF CITY COUNCIL? PLEASE VOTE IN THE AFFIRMATIVE IF YOU'RE INTERESTED IN MODIFYING OR CREATING A POLICY FOR THIS.

SO IF THE VOTE FAILS, THEN WE KNOW THAT THERE ISN'T AN INTEREST IN CREATING THE POLICY.

YES, MISS BHAT-PATEL TO CLARIFY.

CITY MANAGER, WHAT YOU'RE ASKING IS, SHOULD WE HAVE A FORMAL POLICY IN PLACE FOR PROCLAMATIONS? NOT NECESSARILY WHAT WE JUST VOTED ON, CORRECT? CORRECT. I MEAN, THAT'S A DIFFERENT QUESTION.

THAT'S A VERY DIFFERENT QUESTION.

[01:45:02]

YEAH. THANK YOU FOR CLARIFYING THAT.

OKAY, THEN.

BUT YOU CAN STILL CREATE.

YOU STILL HAVE THE SAME OUTCOME.

IS IS THIS SOMETHING THAT CITY COUNCIL WANTS TO DO? IS THIS DO WE HAVE FOUR VOTES TO CARRY THE DAY? IF WE DON'T HAVE FOUR VOTES TO CARRY THE DAY, THERE'S NO POINT IN BRINGING THIS BACK.

OKAY. SO BUT THIS PARTICULAR IS NOT THIS IS NOT A POLICY.

YOU JUST CREATED ANOTHER MOTION THAT REQUIRES THREE VOTES TO MOVE FORWARD.

SO WE'RE GOING TO BE IN THE SAME BOAT THAT WE WERE JUST IN.

ME. I THINK WHAT THE CITY MANAGER WAS SUGGESTING OR TRYING TO FIND OUT IS, IS THERE ANY INTEREST AT ALL IN HAVING A PROCLAMATION POLICY? BECAUSE THEN IF WE BROUGHT ONE BACK, EVEN IF THE COUNCIL TWEAKED IT FURTHER, WE WOULD STILL BE MAKING PROGRESS ON A POLICY.

BUT IF THERE ISN'T ANY INTEREST IN ACTUALLY HAVING A POLICY, THEN.

WOULD A POLICY REQUIRE FOUR VOTES STILL? NEW POLICIES OR A MODIFICATION OF AN EXISTING POLICY REQUIRES FOUR VOTES.

I'M HAPPY TO MAKE THE MOTION THAT WE ASK THE COUNCIL IF THERE IS AN APPETITE TO BRING A POLICY REGARDING PROCLAMATIONS BACK.

OKAY, I'LL SECOND IT. MS..

ACOSTA, GO AHEAD. THANK YOU.

SO I'M GATHERING THAT.

WE'RE TRYING TO SUSS OUT, LIKE WHETHER WE SHOULD INVEST STAFF TIME IF IT'S NOT GOING TO PASS.

BUT THE QUESTION AND THE MOTION THAT WAS JUST MADE IS, DO WE WANT TO HAVE A POLICY AROUND PROCLAMATIONS? AND IF THAT'S THE QUESTION, IT'S SO GENERIC THAT I WOULD SAY, YES, OF COURSE, PROCLAMATION.

BUT IF THE POLICY AROUND PROCLAMATIONS INCLUDES THE THINGS THAT WE JUST TALKED ABOUT.

NO, YOU KNOW, THERE ARE TWO DIFFERENT QUESTIONS LIKE DO I WANT TO HAVE A PROCLAMATIONS POLICY? SURE. BUT IF IT IS RESTRICTED TO WHAT WE JUST TALKED ABOUT.

NO. SO I NEED CLARIFICATION ON THE MOTION.

IS IT THE FIRST OR THE SECOND? OKAY. I'M GOING TO TAKE IT ONE STEP FURTHER.

I'M GOING TO ASK SHEILA ONE QUICK QUESTION.

RIGHT NOW. MY THOUGHT FOR A POLICY WOULD BE BECAUSE OF THE PROCLAMATIONS AND HAVING THEM BEFORE OUR BUSINESS MEETING, THAT'S NOT GOING TO PASS. IS THERE ANYTHING THAT STAFF WOULD LIKE TO SEE IN A POLICY FOR PROCLAMATIONS OVER AND ABOVE WHAT I JUST DISCUSSED? WOULD THAT HELP STAFF AT ALL TO HAVE OTHER POLICIES? WE COULD PUT THE EXISTING GUIDELINES INTO A POLICY.

OKAY, THEN LET ME CHANGE MY MOTION OR LET ME MAKE A MOTION.

I'M SORRY. WE GOT TO VOTE.

AND I HAVE ONE ON THE TABLE, SO I WOULD I WILL RESCIND IT AND.

OKAY. I'M SORRY I DIDN'T CATCH.

WAS THERE A SECOND TO THE ONE THAT YOU HAD ON THE TABLE? KEITH SECONDED IT. YEAH.

LET ME JUST. LET ME JUST THROW THIS OUT HERE.

SURE. I DON'T WANT STAFF TO SPEND A LOT OF TIME ON THE TIME THAT PROCLAMATIONS WILL BE GIVEN BECAUSE IT'S NOT GOING TO PASS.

WHY DO THAT? SO I WOULD LIKE TO BRING IT BACK MINUS THE PROCLAMATION TIMES SO OUR STAFF DOESN'T SPEND WASTED TIME ON THAT, BUT THEY CAN STILL PUT TOGETHER A PROCLAMATION POLICY.

DOES THAT SOUND OKAY? RIGHT. I HAVE A QUESTION THOUGH, FOR EVEN MORE.

I MEAN, BETTER EFFICIENCY THAT IF WE ARE GOING TO BRING A POLICY BACK AND WE'LL HAVE IT DURING OUR BUSINESS HOURS, IS THERE A WAY TO DISTINGUISH BETWEEN IN THE POLICY GUIDELINES THAT WE WOULD MAKE A MORE FORMALIZED POLICY TO DISTINGUISH BETWEEN MAYBE MORE CAN GO OVER TO CERTIFICATES OF RECOGNITION VERSUS ACTUAL PROCLAMATIONS? IS THERE A IS THERE A RUBRIC OR SOMETHING THAT COULD DIVIDE THOSE? BECAUSE I DON'T KNOW, BUT JUST FOOD FOR THOUGHT.

IF COUNCIL'S DESIRE IS TO GIVE STAFF THE CREATIVITY ASSOCIATED TO EXECUTE THIS INTO A POLICY, WE CAN CERTAINLY PUT THIS TOGETHER. I DON'T THINK IT'S GOING TO TAKE A LOT OF STAFF TIME ASSOCIATED WITH THIS.

I REALLY DON'T. YOU'VE HEARD THE TEAM HAS ALREADY BEEN ASSEMBLED, LOOKED INTO THIS, EVALUATED THIS.

WE ALREADY CREATED THE INITIAL DRAFT POLICY, AND WE HAVE GUIDELINES THAT ARE IN PLACE.

SO THIS IS GOING TO BE A BIT OF A CUT AND PASTE THAT WE CAN DO AS WELL AS PROVIDE OPTIONS FOR COUNCIL'S CONSIDERATION.

OKAY. YOU WANT TO RESTATE THE MOTION, THEN, PLEASE? NO, IT'S YOUR MOTION.

NO, I THOUGHT. DID I MAKE THE MOTION? I'M SORRY. I THOUGHT I SECONDED IT.

OKAY, SO THE MOTION IS PLEASE BRING BACK FOR POLICY MINUS THE PROCLAMATIONS BEING DONE BEFORE THE THE BUSINESS MEETING.

AND THIS NEW MOTION WOULD BE REPLACING THE MOTION THAT WAS JUST PASSED.

LIKE IN LIEU OF DOING THE MOTION THAT WAS JUST PASSED, THIS WOULD BE THE ACTION WE WOULD DO.

YES. AND I RESCINDED MINE.

SO I'LL SECOND THE MAYOR'S.

ALL RIGHT. PLEASE VOTE. THAT WAS FUN.

THAT WAS A LITTLE BIT ROUGH, BUT WE MADE IT THROUGH.

[01:50:01]

OKAY. NEXT WILL BE CONTINUATION OF PUBLIC COMMENT.

[PUBLIC COMMENT]

THANK YOU FOR BEING SO PATIENT.

PLEASE CALL THE TWO PUBLIC COMMENT.

PEYTON JONES FOLLOWED BY ANOOP MEHTA.

OKAY. THANKS AGAIN.

SECOND TIME I KNOW THAT THE DAUGHTERS OF THE AMERICAN REVOLUTION WERE FOUNDED IN 1923.

I LEARNED THAT TONIGHT.

I THINK THE CHILDREN OF CHINQUAPIN HAVE BEEN FOUNDED THIS EVENING IN 2023 IS WE'RE DEFINITELY WANTING TO BE HEARD.

I DON'T KNOW IF THIS IS A RIGHT SPOT OR NOT, BUT WE FIGURED WE HAVE SOME SERIOUS CONCERNS.

SO I'M GOING TO READ THE LETTER I SENT IN.

MY NAME IS PEYTON JONES.

I AM A 14 YEAR RESIDENT OF CHINKAPIN AVENUE.

CURRENTLY, BETWEEN 11 TO 15 UNITS ARE BEING DEVELOPED ON OUR STREET.

FIVE PREVIOUSLY WENT IN DURING COVID AND OUR INFRASTRUCTURE CAN'T CURRENTLY SUPPORT THE ADDITIONAL INCREASE OF OUR HOMES, AS JOHN POINTED OUT EARLIER.

RIGHT NOW, OUR SEWAGE MAIN THAT RUNS DOWN CHINQUAPIN IS SIX INCHES IN DIAMETER WAS INSTALLED IN 1964 WITH NO UPGRADES SINCE EVERY SUMMER, HOMES AT THE BOTTOM OF THE STREET FILL UP WITH SEWER GASES FOR DAYS AT A TIME.

JUST HAPPENED ABOUT A WEEK AGO.

AGAIN, IN ADDITION, THERE IS ALREADY A PARKING PROBLEM ON THE STREET.

AND AS THE ADOPTIVE FATHER OF A GIRL WITH SPINA BIFIDA AND CEREBRAL PALSY, PARKING IS ALREADY EXTREMELY DIFFICULT.

I HAVE APARTMENT NEIGHBORS TELLING ME THAT I SHOULD NOT PARK IN FRONT OF MY OWN HOUSE, AND JOHN'S ALREADY SPELLED OUT THE STORM DRAIN ISSUE ALREADY.

MY CONCERN IS THAT THEY'RE TALKING ABOUT THREE MORE ADDITIONAL UNITS GOING INTO THE APARTMENT COMPLEX BECAUSE THEY ARE ZONED FOR FOUR OR MORE.

SO THEY ALREADY DON'T HAVE ENOUGH PARKING AND IT'S JUST AN ISSUE, YOU KNOW? I APPRECIATE THE CITY.

I APPRECIATE ALL OF YOU.

I'M NOT COMING UP HERE WANTING TO PICK A FIGHT.

I JUST NEED HELP.

THAT'S MY MAIN THING.

GOT TO KNOW THE HOT STEAM.

CHINKAPIN WAS THE SECOND HOTSPOT OTHER THAN THE DOWNTOWN.

HOT STEAM WAS GREAT.

I CAME TO THE MEETING BACK WHEN THE LAGOON FIASCO HAPPENED.

THAT TRAGEDY A FEW YEARS AGO.

I DO COME TO THINGS LIKE THE FILM FESTIVAL BY THE FOUNTAIN IN THE SUMMER.

I TRY TO GO LOVE THE THEATER IDEA.

I HOPE THAT ALL GOES DOWN.

I HOPE YOU GUYS LISTEN TO HIM.

HE WAS COOL. JUST THOSE CALIFORNIA BUILDINGS ARE RIDICULOUS.

I'M SAD THAT EVERYBODY WANTS THOSE.

THOSE ARE TERRIBLE. I JUST PUT MY $0.02 IN THERE.

BUT BACK TO CHINKAPIN.

JUST SAY, WHAT ELSE AM I GOING TO GET TO SAY, RIGHT? MY OPINION MATTERS.

THAT'S WHAT YOU TELL US.

ALL RIGHT. SO THE RESIDENTS OF THE STREET WERE ALL JUST, YOU KNOW, WE'RE BANDING TOGETHER AND THERE'S A LOT MORE THAN JUST ME.

THERE'S PROBABLY ABOUT 20 HOUSEHOLDS ON CHINQUAPIN RIGHT NOW THAT ARE STARTING TO COME TOGETHER BECAUSE WE'RE JUST SUFFERING.

RIGHT. WE'RE WE'RE HAVING, LIKE I SAID, THE SEWER GASES, THE PARKING, THE.

MY TIME IS UP, SIR.

DID YOU HAVE A MOMENT TO TALK WITH GEOFF MURPHY OR ONE OF OUR OTHER STAFF MEMBERS? OKAY. THANK YOU. WE DON'T ADDRESS QUESTIONS.

PLEASE TALK WITH OUR STAFF ABOUT ANY QUESTIONS.

THIS IS JUST THE THREE MINUTES FOR YOU TO BE HEARD.

I THINK YOU REPRESENT US.

GOOD EVENING, CITY COUNCIL AND MAYOR.

BLACKBURN. I JUST WANTED TO GET MY COMMENTS ON RECORD.

I SENT IT IN VIA EMAIL AS WELL.

MY NAME IS ANOOP MEHTA, 12 YEAR RESIDENT HOMEOWNER ON CHINKAPIN AVENUE IN THE SECTION BETWEEN THE COAST AND THE TRAIN TRACKS.

I APOLOGIZE FOR NOT KNOWING THE FULL SCOPE OF THE DESIGN DEVELOPMENT ORDINANCE THAT YOU GUYS WERE LOOKING AT.

I JUST REVIEWED THAT AND I WAS TAKEN ABACK THAT THERE WASN'T ANY COMMENTARY ABOUT INFRASTRUCTURE REVIEW.

AND SO I THOUGHT THIS MEETING WAS THE APPROPRIATE VENUE TO SPEAK UP.

AND I'M OPEN TO WE DID SPEAK WITH JEFF OUTSIDE, SO HOPEFULLY THERE'S ANOTHER VENUE WHERE WE CAN KIND OF ENGAGE WITH YOU GUYS.

BUT I JUST WANTED TO PUT IN RECORD, YOU KNOW, A LOT OF UNITS COMING IN, NOT SUFFICIENT INFRASTRUCTURE, SO YOU DON'T NEED TO HEAR IT AGAIN, BUT APPRECIATE THE TIME.

AND IF ANY OF YOU CAN POINT ME IN THE RIGHT DIRECTION, I'D APPRECIATE IT, SIR.

AGAIN, WE HAVE STAFF.

THEY'LL ANSWER YOUR QUESTIONS, BUT ALSO ALL OF US ARE ALWAYS AVAILABLE TO MEET WITH YOU ONE ON ONE IF YOU OR A PHONE CALL IF YOU CHOOSE TO DO THAT.

WONDERFUL. THANK YOU.

I APPRECIATE YOUR CITY HALL.

[01:55:05]

OKAY. THAT'S THE CONCLUSION OF THE PUBLIC SPEAKERS.

YES. THANK YOU.

[COUNCIL COMMENTARY AND REQUESTS FOR CONSIDERATION OF MATTERS]

FINAL THOUGHTS, MISS LUNA? NONE. THANK YOU, MISS BURKHOLDER.

MISS ACOSTA.

THANK YOU. I JUST WANTED TO REPORT OUT ON SOME OF MY ASSIGNMENTS BECAUSE THERE'S A LOT HAPPENING.

I WAS DOUBLE CHECKING THE CITY COUNCIL LEGISLATIVE SUBCOMMITTEE DIDN'T HAVE ITS LAST MEETING IN AUGUST, BUT WILL BE MEETING AGAIN SEPTEMBER 12TH AT 9 A.M.

HERE IN COUNCIL CHAMBERS.

SO THAT'S THE LEGISLATIVE SUBCOMMITTEE AND WE'LL BE RIGHT HERE OR PEOPLE CAN STREAM IT.

UM, CITY SCHOOL COMMITTEE IS ALSO MEETING AGAIN IN SEPTEMBER, BUT I DIDN'T HAVE THE DATE ON ME.

BUT YOU CAN CHECK THE CITY WEBSITE FOR IT.

UM, ANOTHER ASSIGNMENT OF MINE, THE NORTH COUNTY DISPATCH.

JPA IS LIKE, SO NEAR AND DEAR TO MY HEART.

THAT'S THE ORGANIZATION THAT MANAGES ALL THE 911 DISPATCH SERVICES FOR NORTH COUNTY.

AND ESCONDIDO IS JOINING US.

SO THE FEE TO BE PART OF THAT ORGANIZATION WILL BE A LITTLE BIT LESS IN THE FUTURE ONCE WE DISPERSE THAT COST AMONGST ANOTHER CITY.

SO THAT'S VERY EXCITING.

AND THEN THE SAN DIEGO COUNTY WATER AUTHORITY, YOU MAY HAVE SEEN SOME THINGS IN THE NEWS RECENTLY.

THERE'S A LOT HAPPENING. WE JUST HIRED A NEW GENERAL MANAGER AND FINALIZED THAT CONTRACT AT OUR MEETING ON THURSDAY.

AND WE'VE GOT OUR BOARD RETREAT COMING UP TO SET PRIORITIES FOR THE COMING YEAR ON SEPTEMBER 7TH IN ENCINITAS.

SO IT'S GOOD TO HAVE THEM COME UP TO NORTH COUNTY BECAUSE THEY'RE USUALLY IN SAN DIEGO.

SO A LOT HAPPENING AGAIN.

I'VE GOT OFFICE HOURS, AS THE MAYOR MENTIONED.

WE ARE ALL VERY AVAILABLE IF ANYONE WANTS TO TALK.

THANK YOU, MISS BHAT-PATEL.

YES, THANK YOU.

AND CITY SCHOOLS IS ON SEPTEMBER 19TH.

SO AND THEN I ALSO HAVE A QUITE A FEW MEETINGS BETWEEN NOW AND OUR NEXT MEETING, WHETHER IT'S NCTD.

WE ALSO HAVE INTERVIEWS FOR OUR CEO, FOR THE CLEAN ENERGY ALLIANCE.

AND SPEAKING OF CEO OR EXECUTIVE DIRECTORS OR CEOS OR JUST LEADERSHIP IN GENERAL, NORTH COUNTY TRANSIT DISTRICT HAD OUR THE RETIREMENT OF MATT TUCKER IS HAPPENING IN THE NEXT COUPLE OF DAYS.

AND SO OUR INTERIM EXECUTIVE DIRECTOR, PAUL BALLARD, WILL BE TAKING OVER.

I'M ON THE RECRUITMENT COMMITTEE, SO I'LL BE PART OF THE EXECUTIVE COMMITTEE THAT WILL BE MAKING DECISIONS ON WHO WILL END UP BEING THE THE NEXT PERSON THAT STEPS IN AFTER THE INTERIM IS GONE.

AND WE WILL BE DECIDING FOR THE CLEAN ENERGY ALLIANCE AS WELL BY SEPTEMBER.

SO WE'RE HAVING A LOT OF CHANGES, BUT HOPEFULLY GOOD CHANGES FOR FOR ALL OF US.

BUT OTHER THAN THAT, THAT'S IT.

THANKS. CITY MANAGER, CITY ATTORNEY.

NOTHING. THANK YOU. CITY CLERK.

NOTHING. THANK YOU. JUST A REMINDER, WE'RE GOING TO GO BACK INTO CLOSED SESSION TO CONTINUE OUR DISCUSSION.

WE'RE ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.

Aug 29, 2023 City Council Meeting

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